Decision details

The report of the Director of Function (Resources)/Section 151 Officer and the Head of Highways, Property and Waste with regard to the Waste Collection and Cleansing Service Contract was presented for consideration. The report sought the Executive’s approval of service options for the purpose of final tender submissions. 

The Director of Function (Resources)/Section 151 Officers recapped on the procurement process timeline under the three Stage tender method of the Competitive Dialogue Process which was the approach adopted for the tendering process for the Waste Collection and Cleansing Service contract, and he confirmed that Stage 1 involving the submission of initial draft priced solutions based on the initial service options approved by the Executive at its meeting on 17 June, 2019 had now been completed. The Executive is now required to come to a determination regarding the service options it wishes to be considered during Stage 2 (formal dialogue process) and Stage 3 (submission of final tenders) of the process in order to remove unwanted options and give bidders absolute clarity on the service configuration they should be tendering for in their final submissions following the evaluation of which the contract will be awarded and will become effective on 1 April, 2021.

The Officer referred to the Stage 1 initial range of potential costs, savings and risks in relation to the various service configurations for the new Waste Collection and Cleansing Contract as set out in the report. Based on the feedback from Stage 1, Officers have made recommendations regarding what service configuration should be considered for Stage 2 and Stage 3 of the procurement process – the Officer elaborated on those service options and the basis for their proposed inclusion.

Councillor G.O. Jones, Chair of the Partnership and Regeneration Scrutiny Committee reported from the Committee’s 21 January, 2020 meeting where the report had been scrutinised and he confirmed that following discussion, and having considered the clarifications provided by the Portfolio Member and Officer at the meeting, the Committee had recommended the adoption of the service options proposed in the report.

The Executive considered the report and sought clarity and assurance on several points arising from the findings of Stage 1 of the process. Having debated the matter, and in light of Officer advice and the views of Scrutiny, the Executive was agreed in supporting the service options as recommended by the report.

It was resolved to approve the recommendations of the report with regard to the service configuration for the final tenders for the Waste Collection and Cleansing Services Contract and to authorise the relevant Officers to act in accordance therewith.