Agenda, decisions and minutes

The Chair welcomed all those present to this virtual meeting of the Planning and Orders Committee and asked everyone to introduce themselves.

There were no apologies for absence.

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Declarations of interest were made as follows –

On the advice of the Legal Services Manager Councillors Bryan Owen and Vaughan Hughes declared a prejudicial interest with regard to application 12.2 on the agenda as School Governors of Ysgol Gyfun Llangefni and neither took part in the discussion or voting thereon.

Councillor Glyn Haynes declared a prejudicial interest with regard to application 12.3 on the agenda as School Governor of Ysgol Llanfawr, Holyhead and took no part in the discussion or voting thereon.

Councillor Kenneth Hughes clarified with regard to application 12.2 that although there was a family connection with the Head Teacher of Ysgol Gyfun Llangefni he had received legal advice that it was not necessary for him to declare an interest.

Councillor Nicola Roberts was advised by the Legal Services Manager in connection with application 12.2 that her daughter’s attendance as a pupil at Ysgol Gyfun Llangefni did not constitute a prejudicial nor personal interest as the relationship did not result in any material gain over and above that of others involved in the matter.

To submit, for information, the minutes of the previous meeting of the Planning and Orders Committee held on 20 May, 2020.

The minutes of the previous meeting of the Planning and Orders Committee held on 20 May, 2020 were presented and were confirmed as correct.

None held since the previous meeting.

No site visits had been held since the previous meeting of the Planning and Orders Committee.

There were no Public Speakers at this meeting of the Planning and Orders Committee.

6.1  FPL/2019/223 – Pen-Wal Bach, Pen Lon, Newborough

https://ioacc.force.com/s/papplication/a1G4H00000Jt1YBUAZ/fpl2019223?language=en_GB

6.2 19C1231 – Cae Rhos Estate, Porthdafarch Road, Holyhead

https://ioacc.force.com/s/papplication/a1G5800000HzFxcEAF/19c1231?language=en_GB

6.1       FPL/2019/223 – Full application for change of use of agricultural land into a seasonal tent camping site on land adjacent to Pen-Wal Bach, Pen Lon, Newborough

The Development Management Manager reported that the original plans included a single access point directly onto the A4080 to which the Highways Authority raised an objection. Amended plans have since been submitted which introduce an additional vehicular access onto the public highway to the west in order to address the objection. Officers require an opportunity to assess the implications of the amendment, and it also needs to be advertised. This process has been delayed by the current Covid-19 restrictions. Consequently the recommendation is that the application be deferred.

It was resolved to defer consideration of the application in accordance with the Officer’s recommendation for the reasons stated.

6.2       19C1231 – Outline application for the erection of 32 market dwellings and 4 affordable dwellings, construction of new vehicular and pedestrian access, provision of play area and open spaces together with full details of access and layout on land adjacent to Cae Rhos Estate, Porthdafarch Road, Holyhead

The Development Management Manager reported that a Traffic Assessment of the area was commissioned in response to concerns locally about traffic flow and the capacity of the road network in the vicinity of the proposal to accommodate the additional traffic which it would produce. The Highways Authority has now come to the conclusion that the increase in traffic from the proposed development is significant on a highway where there is existing danger and is unacceptable without an improvement that would reduce this danger. The applicant has requested a deferral to be allowed additional time to facilitate further discussions on the basis that enhancements by way of formalising the passing places on the western side of Porthdafarch Road are being proposed as part of the intended development and could be delivered through a planning condition. The recommendation is therefore to defer the application to enable further discussions to take place.

It was resolved to defer consideration of the application in accordance with the Officer’s recommendation for the reason stated.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

10.1  VAR/2020/7 – 8 Ger y Mor, Rhosneigr

https://ioacc.force.com/s/papplication/a1G4H00000M6D4CUAV/var20207?language=en_GB

10.2  VAR/2020/8 – Bryn y Felin, Newborough

https://ioacc.force.com/s/papplication/a1G4H00000IzgU9UAJ/var20208?language=en_GB

10.3  VAR/2020/6 – Tan Rallt, Carmel

https://ioacc.force.com/s/papplication/a1G4H00000LqKbUUAV/var20206?language=en_GB

10.1    VAR/2020/7 – Application under Section 73 for the variation of condition (02) (Approved Plans), (03) (Management and Maintenance Plan), (15) (Boundary Screen) of planning permission reference VAR/2019/34 (Erection of 4 flats) so as to change the drainage layout and provide details of boundary screen at 8 Ger y Mor, Rhosneigr

The application was presented to the Planning and Orders Committee as the proposal is contrary to policies of the Joint Local Development Plan but which the Local Planning Authority is minded to approve.

The Development Management Manager reported that the principle of the proposed development has been established with the approval on 16 November 2015 of an outline planning application for four open market flats. The proposed amendments are set out in the Officer’s written report and these relate to the drainage layout and are considered acceptable. Details in relation to boundary screening are also provided in line with condition (15) of the previous permission and these too are considered acceptable. However, since the adoption of the Joint Local Development Plan, Rhosneigr is identified as a Local Service Centre under Policy TAI 5 which does not support the provision of open market housing. But given that the application site has an extant planning permission and given that the amendments are acceptable, the recommendation is to approve the application subject to the planning conditions listed and subject also to amending the date set out in condition (11) to read 1995 instead of 2013.

Councillor Richard O. Jones proposed, seconded by Councillor Trefor Lloyd Hughes, MBE that the application be approved in accordance with the Officer’s recommendation.

It was resolved to approve the application in accordance with the Officer’s recommendation and report subject to the planning conditions listed therein and subject also to correcting condition (11) as outlined.

10.2    VAR/2020/8 - Application under Section 73 for the variation of condition (02) (Crested Newt Statement), (04) (External Lighting), (12) (Drainage Details), (13) (erection of 3 dwellings) so as to vary the conditions by providing the requested information together with amending the dwelling design on land at Bryn y Felin, Newborough

The application was presented to the Planning and Orders Committee as it is a departure from the Development Plan which the Local Planning Authority is minded to approve.

The Development Management Manager reported that the application site lies within an Area of Outstanding Natural Beauty but the majority of the site falls outside the development boundary of Newborough as defined under the provisions of Policy PCYFF 1 of the Joint Local Development Plan (JLDP). However, the original application was approved in April 2017 prior to the adoption of the JLDP and is a material consideration in the assessment of the current application. In light of the extant planning consent therefore and given that the design amendments proposed are of a minor nature and are considered acceptable as is the information provided as part of the application to meet the conditions specified,  the recommendation is to approve the application subject to  ...  view the full minutes text for item 10.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

12.1  HHP/2020/37 – Y Bwthyn, Llanddaniel

https://ioacc.force.com/s/papplication/a1G4H00000Izfh2UAB/hhp202037?language=en_GB

12.2  FPL/2020/71 – Ysgol Gyfun Llangefni, Cildwrn Road, Llangefni

https://ioacc.force.com/s/papplication/a1G4H00000MffKUUAZ/fpl202071?language=en_GB

12.3  FPL/2020/70 – Ysgol Llanfawr, Holyhead

https://ioacc.force.com/s/papplication/a1G4H00000MffEMUAZ/fpl202070?language=en_GB

12.1    HHP/2020/37 – Full application for the erection of a private garage at Y Bwthyn, Llanddaniel

The application was presented to the Planning and Orders Committee having been called in for the Committee’s consideration by a Local Member because it was felt the proposal complies with policies of the Joint Local Development Plan.

Councillor Robin Williams stated that as he now realised he was acquainted with the applicant he would not be taking part in the discussion or voting on the application.

The Development Management Manager reported that this is a retrospective application to retain a private garage at Y Bwthyn, Llanddaniel. The applicant confirms that the building is for private use and is required to house classic vehicles and a larger campervan which is owned by the applicant. The application site is located within a Special Landscape Area; the subject building in terms of scale, height and appearance is industrial and is typical of buildings that can be seen on industrial estates. Additionally, it is higher and has a greater floor area than the main dwelling house known as Y Bwthyn. Whilst there is no objection to the principle of the development, it is the Officer’s opinion that due to its industrial appearance and its height and scale the proposal is out of keeping with its context and does not complement or enhance the character of the site and is therefore contrary to Strategic Policy PS5, Policy PCYFF1 and Policy PCYFF3 of the Joint Local Development Pan. On this basis the recommendation is one of refusal.  One letter of objection to the proposal has been received which cites scale, appearance and location as the reasons for objecting.

Councillor Eric Wyn Jones, a Local Member spoke in support of the application and said  that the key issue is the proposal’s compliance with policies of the JLDP. It was his opinion that the proposed garage is suitably located in and amongst other dwellings on both sides and, being well screened by trees and shrubs, it is not visible from the road. A commercial bus and taxi business is run nearby which includes a large vehicle maintenance shed. The application is for a garage not commercial building which will sit tidily in its corner without impeding on anyone. Given that the applicant’s interest lies with classic vehicles the countryside location is essential for the proposal and is supported by Policy PCYFF1. Councillor Eric Jones referred further to Policies PCYFF2, PCYFF3, AMG2 and PPW and explained how he thought these policies supported the proposed development in terms of location, sustainability and in respecting the character of the surrounding area. Had he not believed this then he would not have called-in the application, nor would he be supporting it. The proposal meets the necessary requirements; the garage is needed to preserve vehicles which are of historical as well as monetary value. He therefore proposed that the application be approved contrary to the Officer’s recommendations.

Councillor Kenneth Hughes thought that the  ...  view the full minutes text for item 12.

13.1  LBC/2020/1 – Trwyn Du Lighthouse, Penmon

https://ioacc.force.com/s/papplication/a1G4H00000Iy1OnUAJ/lbc20201?language=en_GB

13.1    LBC/2020/1 – Listed Building Consent for new access, new fog signal and replacement solar panels at Trwyn Du Lighthouse, Penmon

The application was presented for the information of the Planning and Orders Committee in order to report on a procedural error in the determination of an application for Listed Building Consent to install a new access, new fog signal and replacement solar panels at Trwyn Du Lighthouse, Penmon.

The Chief Planning Officer reported that a Listed Building application was approved by Planning Function Officers under delegated powers despite initially being the subject of a Committee call-in by two Local Members. Despite securing the withdrawal of the call-in request by one of the Members no such request was made of the other Member and the application was approved by Officers under delegated powers on 15 April, 2020 with the notice of decision being issued on the same day. Upon discovering the error a retrospective request was made on 4 May, 2020 to the other Local Member which was rejected. Legal advice confirmed that the decision stood unless challenged and overturned in the Courts.

Subsequently, a review of call-in procedures was undertaken and a summary of the findings is provided in the report. An audit of call-in requests over the last 12 months was also conducted and found that there were no other incidents of call-in applications being determined under delegated powers without prior discussion and agreement of Local Members. The findings of the review suggest that the failure to respond to the Elected Member’s call-in request was as a result of human error. In order to improve the robustness of processes to mitigate against a recurrence, the actions listed in the table within the report have been implemented.

It was resolved to accept the report and its contents for information purposes.