Agenda and draft minutes

Isle of Anglesey County Council
Tuesday, 10th March, 2020 2.00 pm

Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mrs Mairwen Hughes 

Media

Items
No. Item

1.

Minutes pdf icon PDF 27 KB

To submit for confirmation, the draft minutes of the meeting of the County Council held on 10 December 2019.

Additional documents:

Minutes:

The minutes of the meeting held on 10 December, 2019 were confirmed as correct.

2.

Declaration of Interest

To receive any declaration of interest from any Member or Officer in respect of any item of business.

Additional documents:

Minutes:

 

 

 

 

 

The Strategic Leadership Team declared a personal and prejudicial interest in Item 14 – Pay Policy Statement and were not present at the meeting during any discussion or voting thereon.

 

Councillors Richard Dew, Richard O Jones, Dafydd Roberts and Robyn Williams declared a personal interest in Item 10 – Medium Term Financial Strategy and Budget 2020/21. 

3.

To receive any announcements from the Chairperson, Leader of the Council or the Chief Executive

Additional documents:

Minutes:

The Chair made the following announcements:-

 

·      Congratulations to the Leader of the Council, Councillor Llinos Medi Huw who has been named on the 100 Welsh Women’s list;

 

·      Congratulations to Gruffydd Wyn from Amlwch on winning the Cân i Gymru competition on 29th February, 2020.

 

·      Congratulations to the members of the Rhosybol Young Farmers Club on winning the Welsh Drama Competition at the Galeri in Caernarfon recently.

 

·      The Chair expressed her appreciation to the staff of the Council and especially the Highways Service during the adverse weather conditions recently.

 

·      The recent refurbished Market Hall, Holyhead has been nominated for three national awards.

 

*          *          *          *

The Chair wished to remind the Members that the Chairman’s Charitable Concert is to be held at the Breeze Hill Hotel, Benllech on Friday, 27 March, 2020 at 7.00 p.m.

 

*          *          *          *

 

 

Condolences were extended to any Member of the Council or staff who had suffered bereavement.

 

Members and Officers stood in silent tribute as a mark of their respect and sympathy.

4.

Presentation of Petitions

To receive any petition in accordance with Paragraph 4.1.11 of the Constitution.

Additional documents:

Minutes:

None received.

5.

Notice of Motion Pursuant to Rule 4.1.13.1 of the Constitution

To submit the following Notice of Motion by Councillor J Arwel Roberts:-

 

In April 2019, the Welsh Government Minister for the Environment, Energy and Rural Affairs, Lesley Griffiths, AM declared a climate emergency in Wales. 

 

Gwynedd County Council have already followed WAG and declared along with other authorities to follow the same footpath.

 

‘I call on this Council to follow suit and sign up to the commitment to achieve a Carbon Neutral Public Sector by 2030.  We must recognise that this Council cannot continue with business as usual and prepare an action plan which can be monitored and implemented.

 

We need to stop investing in fossil fuels, use our local planning policies to accelerate the delivery of net zero carbon developments and communities.

 

We are in a position to make a difference for the sake of future generations, and we have a moral duty to act.’

Additional documents:

Minutes:

Submitted – the following Notice of Motion by Councillor J Arwel Roberts:-

 

In April 2019, the Welsh Government Minister for the Environment, Energy and Rural Affairs, Lesley Griffiths AM declared a climate emergency in Wales.

 

Gwynedd County Council have already followed WAG and declared along with other authorities to follow the same footpath.

 

‘I call on this Council to follow suit and signup to the commitment to achieve a Carbon Neutral Public Sector by 2030.  We must recognise that this Council cannot continue with business as usual and prepare an action plan which can be monitored and implemented.

 

We need to stop investing in fossil fuels, use our local planning policies to accelerate the delivery of net zero carbon developments and communities.

 

We are in a position to make a difference for the sake of future generations, and we have a moral duty to act.’

 

The Leader of the Council requested that the Notice of Motion be deferred to the next meeting of the full Council to be held on 19th May, 2020 so as to allow for a full Action Plan to be prepared on Carbon Neutral expectations within the Council. 

 

Councillor J Arwel Roberts agreed to withdraw his Notice of Motion and resubmit to the next ordinary meeting of the Council.

 

6.

Treasury Management Mid-Year Review 2019/20 pdf icon PDF 1 MB

To submit a report by the Director of Function (Resources)/Section 151 as presented to the Executive on 16 December 2019.

Additional documents:

Minutes:

The report of the Director of Function (Resources)/Section 151 as presented to the Executive on 16 December, 2019 was presented for the Council’s acceptance.

 

It was RESOLVED to accept the Treasury Management Mid-Year Review Report 2019/20.

7.

Treasury Management Strategy Statement 2020/21 pdf icon PDF 1 MB

To submit a report by the Director of Function (Resources)/Section 151 Officer as presented to the Executive on 2 March 2020.

Additional documents:

Minutes:

The report of the Director of Function (Resources)/Section 151 Officer as presented to the Executive on 2 March, 2020 was presented for the Council’s acceptance.

 

It was RESOLVED to approve the Treasury Management Strategy Statement 2020/21.

 

 

 

8.

Treasury Management Practices pdf icon PDF 898 KB

To submit a report by the Director of Function (Resources)/Section 151 as presented to the Executive on 2 March 2020.

Additional documents:

Minutes:

The report of the Director of Function (Resources)/Section 151 Officer as presented to the Executive on 2 March, 2020 was presented for the Council’s acceptance.

 

It was RESOLVED to approve the Treasury Management Practices.

9.

Capital Strategy and Capital Programme 2021 to 2022/23 pdf icon PDF 1 MB

To submit a report by the Director of Function (Resources)/Section 151 Officer as presented to the Executive on 2 March 2020.

Additional documents:

Minutes:

The report of the Director of Function (Resources)/Section 151 Officer as presented to the Executive on 2 March, 2020 was presented for the Council’s acceptance.

 

It was RESOLVED to approve the Capital Strategy and Capital Programme 2021 to 2022/23.

 

10.

Medium Term Financial Strategy and Budget 2020/21 pdf icon PDF 985 KB

(a)    Medium Term Financial Strategy and Budget 2020/21

 

        To submit a report by the Director of Function (Resources)/Section 151

        Officer as presented to the Executive on 2 March 2020.

 

(b)   Capital Budget 2020/21

 

        To submit a report by the Director of Function (Resources)/Section 151

        Officer as presented to the Executive on 2 March 2020.

 

(c)    Council Tax Setting

 

         To submit a report by the Director of Function (Resources)/Section 151

        Officer as presented to the Executive on 2 March 2020.

 

(ch)  Amendments to the Budget

 

        To submit any amendments to the Budget of which notice has been received under Paragraph 4.3.2.2.11 of the Constitution.

 

(Note : All the above papers need to be considered as a single package)

 

      

 

Additional documents:

Minutes:

The report of the Director of Function (Resources)/Section 151 Officer as presented to the Executive on 2 March, 2020 was presented for the Council’s acceptance.

 

The Portfolio Holder for Finance presented the Executive’s proposals for the Revenue Budget and resulting Council Tax for 2020/21, the Council’s updated Medium Term Financial Strategy and the use of any one-off funds to support the budget – items 10 (a) to (ch) within the Agenda.  He said that whilst welcoming the additional funding made available as part of the 2020/21 revenue settlement the financial outlook remains challenging and he found it difficult to comprehend how the funding formula by Welsh Government is applied given noticeable variations in the increases of funding councils in Wales have received.  This Council’s settlement has increased by 3.8%.  He referred to the public consultation on the draft revenue budget proposals and noted that there was a majority in favour of investing in Adult’s Services due to increase demand and protecting school budgets but there was less support for a Council Tax increase of between 4.5% and 5%.   After taking into account the final settlement figure, the revised standstill budget requirement of £142.146m is required for 2020/21; this figure allows the Authority to apply a more realistic budget with the demand within the Adult’s Services and other services within the Council and it is hoped that setting such a budgetary requirement these services will not overspend during the financial year.  It was recommended therefore that the Council Tax be increased by 4.5% so as to balance the budget of the Council.  The Portfolio Holder said that the average Council Tax for each household will see an increase of £1.08 per week but he said that this Council remains the second lowest council tax rate in North Wales. 

 

He recommended the Executive’s recommendations to the Council at its meeting held on 2 March, 2020 in respect of item (a) to (ch) within the report.  He further  noted that the Executive recommends to the Council that the increased car parking fees for town sites which shall remain unchanged apart from the 50p rate which shall be abolished making £1 the minimum payment.  He noted that no amendments to the budget had been received.

 

The Anglesey Independents/Annibynnwyr Môn said that the Council has assets that have been empty for a considerable time needs to be put on the market so as to increase income for the Authority.  It was further expressed that continued increase in residents Council Tax is unsustainable for people on low income.  The Portfolio Holder for Finance said that the Authority has assets which are empty at present but the Council has a duty to seek the best prices for the building and it would not be feasible to flood the market place with these sites at the same time.  The Portfolio Holder for Finance also reminded members that capital receipts on the sale of assets are not available to be included in the revenue  ...  view the full minutes text for item 10.

11.

Strategic Equality Plan 2020-2024 pdf icon PDF 2 MB

To submit a report by the Head of Democratic Services as presented to the Executive on 17 February 2020.

Additional documents:

Minutes:

The report of the Head of Democratic Services as presented to the Executive on 17 February, 2020 was presented for the Council’s acceptance.

 

It was RESOLVED to approve the Strategic Equality Plan for 2020-2024.

 

12.

Review of Polling Districts and Polling Stations pdf icon PDF 432 KB

To submit a report by the Head of Democratic Services as presented to the Democratic Services Committee on 31 January 2020.

Additional documents:

Minutes:

The report of the Head of Democratic Services as presented to the Executive on 31 January, 2020 was presented for the Council’s acceptance.

 

It was RESOLVED to approve the Review of Polling Districts and Polling Stations.

 

13.

Amendments to the Council’s Constitution to reflect internal re-structuring to the staffing model pdf icon PDF 1 MB

To submit a report by the Director of Function (Council Business)/Monitoring Officer as presented to the Executive on 16 December 2019.

Additional documents:

Minutes:

The report of the Director of Function (Council Business)/Monitoring Officer  as presented to the Executive on 16 December, 2019 was presented for the Council’s retrospective acceptance.

 

It was RESOLVED to:-

 

·           note the amendments and to agree the new structure as included within Enclosure 2 of the report which shows:-

 

  • a change in job titles and specifications to the Senior Leadership Team and Heads of Service roles;

 

  • the removal of two Assistant Chief Executive roles;

 

  • the insertion of one new Deputy Chief Executive role;

 

  • the removal of two Heads of Function roles;

 

  • the insertion of five new Director roles;

 

  • an amendment to the reporting lines between members of the Senior Leadership Team and Heads of Service.

 

·           approve that Enclosure 2 within the report be inserted within the Council’s Constitution;

 

·           approve the changes in the delegation noted in Enclosure 3 of the report;

 

·           approve any future Director appointments to be made by the Appointments Committee;

 

·           approve for such other consequential amendments to be made to the Constitution to reflect the above recommendations.

 

 

 

14.

Pay Policy Statement pdf icon PDF 625 KB

To submit a report by the Head of Profession, HR and Transformation.

Additional documents:

Minutes:

The report of the Head of Profession – Human Resources was presented to the Council by the Portfolio Holder for Corporate Business. 

 

It was RESOLVED to endorse the Council’s Pay Policy Statement for 2020/21.