Agenda, decisions and minutes

To receive any declaration of interest from a Member or Officer in respect of any item of business.

Declaration of interest were received by :-

Councillor K.P. Hughes declared a personal interest with regard to item 7.

Councillor H. Eifion Jones declared a personal interest with regard to item 6.

Councillor J. Arwel Roberts declared a personal interest with regard to item 7 and 8.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 19^th December, 2016.

The minutes of the previous meeting of the Executive held on 19 December, 2016 were presented for confirmation.

It was RESOLVED that the minutes of the previous meeting of the Executive held on 19 December, 2016 be confirmed as correct.

To submit for adoption, the draft minutes of the Corporate Parenting Panel held on the 5^th December, 2016.

The minutes of the Corporate Parenting Panel held on the 5^th December, 2016 were presented for adoption.

It was RESOLVED that the minutes of the Corporate Parenting Panel held on the 5^th December, 2016 be confirmed as correct.

To submit a report by the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme from the period from February to September, 2017 was presented for the Executive’s consideration.

The Head of Democratic Services highlighted the changes to the Forward Work Programme as follows :-

·           Item 2 – Rent of Council Housing and Garages during 2017/18 to be dealt with by delegated decision in February 2017;

Items new to the Forward Work Programme

·           Item 17 – Welsh in Education – Strategic Plan 2017 – 2020 scheduled to be considered by the Executive at its 14 February, 2017 meeting;

·           Item 18 – Supporting People Commissioning Plan scheduled to be considered by the Executive at its 14 February, 2017 meeting;

·           Item 19 - Use of Council Tax Premium on second homes and long term vacant properties schedule to be considered by the Executive at its 14 February, 2017 meeting;

·           Item 20 – Sites on Anglesey for Gypsies and Travellers scheduled to be considered by the Executive at its 14 February, 2017 meeting;

·           Item 38 – Annual Performance Report (Improvement Plan) 2016/17 scheduled to be considered by the Executive at its September 2017 meeting;

·           Item 39 – Corporate Plan 2017 – 2022 scheduled to be considered by the Executive at its September, 2017 meeting.

Items rescheduled for consideration

·           Item 13 – Well-being Assessment – Local Services Board rescheduled to be considered by the Executive from the 14 February, 2017 to the 20 March, 2017 meeting;

·           Item 28 – Childcare Sufficiency Assessment rescheduled to be considered by the Executive from 20 March, 2017 to the 24 April, 2017 meeting;

·           Item 29 – Housing Revenue Account Business Plan and Draft Budget 2017 – 2018 rescheduled to be considered by the Executive from the 14 February, 2017 to the 20 March meeting;

New Items to be considered not on the Forward Work Programme :-

·           Amendment to the Constitution scheduled to be considered by the Executive at its 14 February, 2017 meeting and thereafter at County Council meeting at its 28 February 2017 meeting;

·           Golf Course, Llangefni scheduled to be considered by the Executive at its 14 February, 2017 meeting;

·           North Wales Economic Ambition Board scheduled to be considered by the Executive at its 20 March, 2017 meeting;

·           Joint Planning Policy Service (Gwynedd & Ynys Môn) scheduled to be considered by the Executive at its 20 March, 2017 meeting;

·           Governance of the North Wales Regional Service scheduled to be considered by the Executive at its 20 March, 2017 meeting.

It was RESOLVED to confirm the Executive’s updated Forward Work Programme for the period February to September, 2017 subject to the additional changes outlined at the meeting.

To submit a report by the Head of Learning.

The report of the Head of Learning with regard to a request by the Governing Body of Ysgol Brynsiencyn for the Authority to consider lowering the age of admission at the school so as to admit pupils part-time in September following their third birthday was presented for the Executive’s consideration. 

Having declared a personal interest Councillor H. Eifion Jones said that following legal advice he was able to take part and vote with regard to this item.

The Portfolio Member for Education reported that Executive agreed to begin the consultation process in June 2016.  An open meeting was held at the school on 13^th September, 2016 to discuss the draft Consultation Document and the final document was prepared and consultation took place between 24 October and 4 December, 2016. 

It was RESOLVED to continue with the process by publishing a statutory order on lowering the age of admission at Ysgol Brynsiencyn so as to admit pupils part-time in the September following their third birthday.

To submit a report by the Head of Learning.

The report of the Head of Learning with regard to moving the completion date of the statutory notices for Ysgol Rhyd y Llan and Ysgol Cybi was presented for the Executive’s for consideration.

Councillors K.P. Hughes and J. Arwel Roberts stated that they had declared a personal interest with regard to this item and were able to speak and vote.

The Portfolio Holder for Education reported the delay have been incurred to the construction of Ysgol Rhyd y Llan due to archaeological remains been discovered at the site and many conservation arose as part of the planning process at Ysgol Cybi as the building is listed.

It was RESOLVED to approve the delaying of the implementation date of both proposals to compete Ysgol Rhyd y Llan and Ysgol Cybi until 1^st September, 2017 subject to Officers notifying ‘relevant parties’.

To submit a report by the Head of Function (Resources)/Section 151 Officer.

The report of the Head of Learning with regard to funding arrangements for New Schools was presented for the Executive’s consideration.

Councillor J. Arwel Roberts stated that he had declared a personal interest with regard to this item and therefore was able to speak and vote.

The Portfolio Holder for Finance reported that the current Fair Funding Policy has not been updated since the early 1990’s and he noted that a robust policy needs to be put in place for the funding of schools when they are merged. 

It was RESOLVED :-

·           In the first year of funding, to set school budgets for any closing or successor schools, based on the full year budget allocation of existing schools, then to allocate the total allocation between closing and successor schools, based on the opening and closing dates of each school;

·           To amend the Fair Funding Policy, to allow any combined surplus balance of closing schools to be transferred to the successor school, up to the threshold of £50,000 Primary /£100,000 Secondary and Special or 5% of the budget allocation of the successor school;

·           To transfer any surplus balances of closing schools over £50,000/£100,000 for 5% of the new schools budget allocation, to the Central Education budget to pay for transitional costs in the first year;

·           When revenue savings are realised, as a result of closing schools and replacing with a successor school, any revenue saving will be deducted from the overall delegated Schools budget as a contribution to the increase in the capital financing costs which result from the investment in the new schools;

·           Any Pay Protection pressures will be deducted from the revenue saving above (point 4).  The average salary for the new school should include any pay protection pressures.  The new school will be responsible for paying the pay protection costs.  Once the pay protection has come to an end, this saving will also be deducted from the Delegated Schools Budget.