To receive any declaration of interest from a Member or Officer in respect of any item of business.

No declaration of interest was received.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 18^th December, 2017.

The minutes of the previous meeting of the Executive held on 18^th December, 2017 were presented for confirmation.

It was resolved that the minutes of the previous meeting of the Executive held on 18^th December, 2017 be confirmed as correct.

To submit for adoption, the draft minutes of the Corporate Parenting Panel held on 11^th December, 2017.

The draft minutes of the meeting of the Corporate Parenting Panel held on 11^th December, 2017 were presented for adoption.

It was resolved that the draft minutes of the meeting of the Corporate Parenting Panel held on 11^th December, 217 be adopted.

To submit a report by the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period February, 2018 to September, 2018 was presented for the Executive’s approval.

The Head of Democratic Services, reported on changes to the Forward Work Programme since the previous reporting period as follows –

•  Items new to the Forward Work Programme

   •  Item 1 – Integrated Autism Service, the decision on which is delegated to

   the relevant Portfolio Member.

   •  Item 2 – Mental Health Strategy: Health Board, the decision on which is

   delegated to the relevant Portfolio Member.

   •  Item 14 – Rents 2018/19 to be considered by the Executive at its 19^th

   February, 2018 meeting.

   •  Item 20 – Health and Safety Plan to be considered by the Executive at its

  19th February, 2018 meeting.

   •  Item 21 – Annual Equality Report 2016/17, the decision on which is

   delegated to the relevant Portfolio Member.

   •  Item 26 – Anglesey Further Education Trust: Statement of Accounts

   2016/17 to be considered by the Executive at its 26 March, 2018 meeting.

   •  Item 33 - North Wales Regeneration Plan and TRIP Funding to be

   considered by the Executive at its 26 March, 2018 meeting.

   •  Item 38 – CSSIW Inspection of Children’s Services in Anglesey:

   Improvement Plan Quarterly Progress Report to be considered by the

   Executive at its May, 2018 meeting.

   •  Item 43 -  Corporate Scorecard Quarter 1 2018/19 to be considered by the

   Executive at its September, 2018 meeting

   •  Item 44 - 2018/19 Revenue and Capital Budget Monitoring Report Quarter

  1 to be considered by the Executive at its September, 2018 meeting

   •  Item 45 - CSSIW Inspection of Children’s Services in Anglesey:

   Improvement Plan Quarterly Progress Report to be considered by the

   Executive at its September, 2018 meeting.

•  Items deferred to a later date on the Work Programme

   •  Item 19 – Schools Modernisation: Progress Report (to include schools

   with fewer than 120 pupils) has been re-scheduled for consideration by the

   Executive from the 29 January, 2018 meeting to the 19 February, 2018

   meeting.

   •  Item 29 – Supporting People Commissioning Plan has been rescheduled

   for consideration by the Executive from the 19 February, 2018 meeting to

   the 26 March, 2018 meeting

   •  Item 30 - 30 Year Housing Revenue  Account Business Plan and capital

   programme 2018/19 has been rescheduled for consideration by the

   Executive from the 19 February, 2018 meeting to the 26 March, 2018

   meeting.

   •  Item 31 Schools’ Modernisation Llangefni Area: Report following re-

   consultation has been rescheduled for consideration by the Executive from

   the 29 January, 2018 meeting to the 26 March, 2018 meeting

The Officer said that additionally, since the publication of the Work Programme, two further items have been re-scheduled, namely Item 18 – Tackling Poverty Strategy (approval of draft strategy for consultation) which will now be presented to the Executive on 30 April, 2018 instead of 19 February, 2018 and item 39 – Tackling Poverty Strategy (approval of the document following consultation)  ...  view the full minutes text for item 5.

To submit a report by the Head of Function (Resources)/Section 151 Officer.

The report of the Head of Function (Resources) and Section 151 Officer incorporating the Anglesey Further Education Trust Report and Accounts for 2014/15 and 2015/16 was presented for the Executive’s consideration and approval.

The Portfolio Member for Finance reported that the paper presented provides an overview of the background of the Anglesey Further Education Trust including information about the legal status of the Trust and the different elements within it. It also provides a summary of the financial performance of the Trust for 2014/15 and 2015/16. The Trust is comprised of three funds – the David Hughes Endowment (consisting of several plots of smallholding land and cottages and other investments) and the Anglesey Further Education Fund 1/3 and the Anglesey Education Trust Fund 2/3 both of which are restricted funds providing specific educational benefit. The Portfolio Member for Finance said that details of the individual funds within the Trust can be found in section 2.1 of the report; he confirmed that no grants were issued from the two restricted funds in either 2014/15 nor 2015/16 due to the Trust’s plans to refurbish the smallholdings which were in significant need of repair and improvements. He commended the report to the Executive.

The Head of Function (Resources) and Section 151 Officer said that the Trust’s Final Annual Report and Accounts for 2016/17 are currently being audited and will be presented to the Executive for approval in due course.

It was resolved to approve the Annual Report and Accounts for the Anglesey Further Education Trust for the years 2014/15 and 2015/16.

To submit a report by the Head of Regulation and Economic Development.

(Business Plan - Version 9; V6 on the Welsh agenda).

The report of the Head of Regulation and Economic Development incorporating information and supporting papers in relation to the STEM Gogledd Cymru project and its purpose was presented for the Executive’s consideration. The report sought the Executive’s approval for the Isle of Anglesey’s participation in and its contribution to the project.

The Chair reported that STEM is a curriculum based on the idea of educating students in the four specific disciplines of Science, Technology, Engineering and Mathematics. STEM Gogledd is a £2,000,000 4 year project that is applying for EU financial support from ESF Priority Axis 3: Employment and Youth Achievement to increase children aged 11 to 19 years’ participation and attainment in the STEM subjects. The project will focus on North West Wales, Anglesey, Conwy and Gwynedd through a range of interventions that will complement services. The STEM Gogledd development will be led by Gwynedd Council with its joint beneficiaries being the Isle of Anglesey County Council and Conwy County Borough Council. The report summarises the project’s proposed governance arrangements and links the project to the Energy Island context further details of which are provided in Annex C to the report. The attached STEM Business Plan outlines the project’s management and delivery objectives whilst Annex B provides an overview of the project’s planned outputs.

The Portfolio Member for Major Projects and Economic Development said that investment in the STEM Gogledd project is extremely important in the context of the proposed Energy Island related developments; the project will perhaps help engage those children and young people who might not otherwise be drawn to the STEM subjects thereby coinciding with the Authority’s own education objectives. The Energy Island developments are expected to bring with them a multitude of opportunities over the course of the next few years requiring a diverse range of skills and aptitudes. In this context the STEM Gogledd project is therefore critical. In addition, there is interest in the project from the private sector, which if converted into financial support could reduce the level of match funding required of the Council.

The Vice-Chair and Portfolio Member for Service Transformation said that it should be emphasised that the objectives and lessons learnt from the STEM Gogledd project need to be incorporated within the mainstream education system so that they become an integral part of the process whereby pupils’ participation in STEM subjects (Science, Technology, Engineering and Mathematics) are encouraged instead of being seen as something that requires additional investment. There have been previous endeavours aimed at promoting the take-up of science and technology related disciplines; the objective this time should be to ensure that the ideas encapsulated by the STEM project become embedded in mainstream education practices.

It was resolved –

•  To support and endorse the Isle of Anglesey County Council’s (IoACC) full participation in the EU funded STEM Gogledd Cymru project (to increase STEM participation and attainment amongst young people aged 11 to 19).

•  That £150,000 be allocated towards the IoACC’s contribution (£37,500 p/a for 4  ...  view the full minutes text for item 7.

To submit a report by the Head of Highways, Property and Waste.

The report of the Head of Service (Highways, Waste and Property) seeking the Executive’s approval for funding to appoint consulting engineers to design strengthening improvements to the A545 was presented for consideration.

The Portfolio Member for Highways, Waste and Property reported that there is a history of landslides along the A545 between Glyn Garth and Beaumaris the latest of which occurred on 22 November, 2017 which resulted in a blockage to a culvert and subsequent water damage to a retaining wall and garden. Remedial work started immediately so that the road could re-open as soon as possible and it is expected that other necessary work should be completed in early February. The Highways Service is to be commended for its prompt response. Remedial work to stabilise the slope in connection with the Beaumaris Cemetery landslip in 2015 still needs to be carried out. The estimated total cost of this work is £180k. Initial discussions with the Welsh Government’s Minister for the Economy and Infrastructure and Welsh Government Officers indicate that funding would be available over the next few years to proceed with a combination of slope stabilisation and road widening to strengthen and improve sections of the A545 from Glyn Garth to Beaumaris. The landowner above and below the A545 has indicated that he is supportive of such improvements and is willing to release the required land. Funding for designs together with a contribution towards the Beaumaris Cemetery works is expected to be in the region of £95k. The alternative to improving and strengthening the A545 is to construct a new road at a cost in the region of £30m.

The Head of Service (Highways, Waste and Property) said that the aim is to proceed with the Beaumaris Cemetery slope stabilisation work in February, 2018 subject to funding being made available by Welsh Government, Beaumaris Town Council and Anglesey Council.

The Portfolio Member for Major Projects and Economic Development and a Local Member for the area also expressed his thanks to the Highways Service for its efforts in the wake of the November landslip. He said that a long term solution needs to be found to the problems on the A545 to make the road safe for the future and also to ensure that the historical town of Beaumaris whose residents have been particularly affected by recent landslip events, remains accessible. The road is an important strategic route and is part of the experience of visiting Beaumaris. However, the community has at times in recent years felt that the area has been cut off due to recurrent landslides on the A545. The feeling locally is that the Beaumaris Cemetery works should be undertaken as a priority.  The Portfolio Member for Major Projects and Economic Development further sought clarification with regard to the following matters –

•  The time schedule for commissioning design consultants through to undertaking the improvement works;

•  The realistic prospect for a new road;

•  The feasibility from a design and engineering perspective of constructing an alternative  ...  view the full minutes text for item 8.

To submit a report by the Head of Highways, Property and Waste.

The report of the Head of Service (Highways, Waste and Property) seeking the Executive’s approval for funding to enable the removal of the Rovacabin was presented for consideration.

The Portfolio Member for Highways, Waste and Property reported that as part of the Council’s Transformation process, staff from the Rovacabin have re-located to the main Council Offices resulting in a saving of around £17k per annum on utility costs and in the region of £9k on the cost of maintaining what was a deteriorating building. The Rovacabin building has subsequently been marketed for sale but with very little interest having been shown in it. The newest section has been sold for £5k and removed. Given the lack of interest in the older section and given its condition, it will need to be removed and this will cost £28k which sum the Executive is asked to approve. The funding is available from the savings created by the Smarter Working Transformation process.

The Portfolio Member for Highways, Waste and Property highlighted the fact that the original recommendation as set out in the written report to remove the Rovacabin Building and to surface the area on which it is located to provide additional parking has been amended to the removal of the Rovacabin building only hence the reduced cost of £28k for which the Executive’s agreement is sought (as opposed to the £48k quoted in the report). The matter of providing additional parking will be re-visited at a later date.

It was resolved to approve the provision of £28k to remove the Rovacabin. The funding should be available from the saving created by the Smarter Working Transformation process.

To submit a report by the Head of Function (Council Business)/Monitoring Officer.

The report of the Head of Function (Council Business)/Monitoring Officer setting out  proposed changes to the Council’s Constitution in order to facilitate a new housing initiative was presented for the Executive’s consideration.

The Portfolio Member for Corporate Services reported that the Executive at its meeting on 18 December, 2017 agreed that the Council should acquire additional social housing by means of design and build packages with developers. At present, the acquisition and disposal of land/real property is delegated to the Head of Service (Highways, Waste and Property) under the Scheme of Delegation and Asset Management Plan. These powers do not extend to social housing and the Housing Revenue Account meaning that similar delegated authority to the Head of Service (Housing) is required to facilitate the initiative adopted by the Executive on 18 December, 2017. Attached at Enclosure B to the report is the current Scheme of Delegation to the Head of Service (Housing) with the proposed amendments highlighted therein. The changes to the wording allow additional powers to the Head of Service (Housing) whilst making it clear that the exercise of these powers will be in accordance with the Council’s plans, policies, and budget and procurement rules and will involve consultation.  The Executive is asked to consider these changes and to commend them to Full Council.

It was resolved to approve the proposed amendments to the Constitution at Enclosure B to the report, and to commend the changes to the Full Council.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was considered and resolved under Section 100 (A)(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the discussion on the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A to the said Act and in the Public Interest Test as presented.

To submit a report by the Head of Adults’ Services.

The report of the Head of Service (Adults’ Services) setting out proposed arrangements to enable the Council to meet DoLS requirements was presented for the Executive’s consideration.

It was resolved to approve the recommendations of the report.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was considered and resolved under Section 100 (A)(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the discussion on the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A to the said Act and in the Public Interest Test as presented.

To submit a joint report by the Head of Function (Resources)/Section 151 Officer and the Head of Regulation and Economic Development.

The joint report of the Head of Function (Resources)/Section 151 Officer and the Head of Regulation and Economic Development setting out proposed funding arrangements for the construction of new industrial units at Penrhos, Holyhead was presented for the Executive’s consideration.

It was resolved to approve the recommendations of the report.