Agenda, decisions and minutes

To receive any declaration of interest from a Member or Officer in respect of any item of business.

Councillor Richard Dew declared a personal and prejudicial interest with regard to item 9 on the agenda.

Councillor Llinos Medi Huws declared a personal and prejudicial interest with regard to items 7 and 9 on the agenda.

Dr Gwynne Jones, Chief Executive declared a prejudicial interest with regard to item 9 on the agenda.

Councillor Dylan Rees (not a member of the Executive) declared a personal but not prejudicial interest with regard to item 9 on the agenda.

Councillor Nicola Roberts (not a member of the Executive) declared a personal but not prejudicial interest with regard to item 9 on the agenda.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 26^th March, 2018.

The minutes of the previous meeting of the Executive held on 26 March, 2018 were presented for the Executive’s confirmation.

It was resolved that the minutes of the previous meeting of the Executive held on the 26 March, 2018 be approved as correct.

To submit for adoption, the draft minutes of the Corporate Parenting Panel held on 19^th March, 2018.

The draft minutes of the meeting of the Corporate Parenting Panel held on 19 March, 2018 were presented for adoption by the Executive.

It was resolved that the draft minutes of the meeting of the Corporate Parenting Panel held on 19 March, 2018 be adopted.

To submit for information, the draft minutes of the Voluntary Sector Liaison Committee held on 9^th February, 2018.

The draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 9 February, 2018 were presented for the Executive’s information.

It was resolved that the draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 9 February, 2018 be noted.

To submit a report by the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period from May to December, 2018 was presented for the Executive’s approval.

The Head of Democratic Services reported as follows –

Items New to the Forward Work Programme

Item 2 – Adoption of Powers by Council and Delegation to Officers scheduled to be considered by the Executive at its 21 May, 2018 meeting

Item 7 – Llangefni Golf Course Agreement scheduled to be considered by the Executive at its 21 May, 2018 meeting

Item 10 - Approval of Business Case for North Wales Growth Bid: Inter-Authority Agreement 1 (IAA) scheduled to be considered by the Executive at its 18 June, 2018 meeting

Item 11 – North Wales Growth Deal: Prioritisation of Projects to be considered by the Executive on a date to be confirmed

Item 12 - Transformation of Education and Anglesey School Modernisation Strategy scheduled to be considered by the Executive at its 18 June, 2-018 meeting

Item 13 – Ysgol Santes Dwynwen Project scheduled to be considered by the Executive at its 18 June, 2018 meeting

Item 14 – Homelessness Strategy provisionally scheduled to be considered by the Executive at its 18 June, 2018 meeting

Item 16 – Syrian Refugees scheduled to be considered by the Executive at its 18 June, 2018 meeting

Item 20 - Schools’ Modernisation : Llangefni Area (Ysgol y Graig and Ysgol Talwrn) scheduled to be considered by the Executive at its 16 July, 2018 meeting

Item 21 – Annual Report of the Statutory Director of Social Services 2017/18 scheduled to be considered by the Executive at its 16 July, 2018 meeting.

 Item 22 – Schools’ Modernisation (Seiriol Area) to be considered by the Executive at an extraordinary meeting now scheduled for 18 July, 2018

Item 35 – Corporate Scorecard Quarter 2, 2018/19 scheduled to be considered by the Executive at its 26 November, 2018 meeting

Item 36 – 2018/19 Revenue and Capital Budget Monitoring Report Quarter 2 scheduled to be considered by the Executive at its 26 November, 2018 meeting

Item 38 - Homelessness Strategy (Approval of document following consultation) - scheduled to be considered by the Executive at its 26 November, 2018 meeting

In addition, the Officer further referred to the following as items that had been deferred and/or withdrawn from the Work Programme

Item 3 – Corporate Scorecard Quarter 4 2017/18 to be considered by the Executive at its 18 June, 2018 meeting instead of the 21 May, 2018 meeting as documented.

Item 6 – Craig y Don, Amlwch withdrawn from the Work Programme for now and will be re- scheduled for consideration in due course.

It was resolved to confirm the Executive’s updated Forward Work Programme for the period from May, 2018 to December, 2018 subject to the additional changes outlined at the meeting.

To submit a report by the Head of Function (Resources)/Section 151 Officer.

The report of the Head of Function (Resources) and Section 151 Officer seeking the Executive’s approval for a budget of £42,170 to fund the costs of operating Melin Llynnon as a visitor attraction in 2018 was presented.

Having declared a prejudicial interest in this matter, Councillor Llinos Medi Huws withdrew from the meeting during the consideration and determination thereof. Councillor Ieuan Williams, the Vice-Chair, took the chair for the item.

The Portfolio Member for Finance reported that the transfer of Melin Llynnon to a third party has been ongoing for some time with the Executive having agreed to market the Mill once again in line with the current Asset Disposal Policy. Whilst this process takes place the Mill will remain open as a visitor attraction for the 2018 season and the Council will be responsible for the costs of staffing and running the site for a further year or until the Mill is transferred to another body. However, as part of the revenue budget savings for 2017/18, the budget for Melin Llynnon was included as part of the savings package, and the budget was removed from the approved Council budget. As a result, there is no budget to meet the running costs for the Mill for 2018/19. The budget for the Mill is set out in the table in the report and is based on a Miller working for 2 days per week with the Café Operator contributing £2,500 towards the cost of the Miller.

The Portfolio Member for Finance said that the budget required to keep the Mill going as a visitor attraction for the forthcoming season and for which the Executive’s approval is sought is £42,170. The funding would be drawn from the Council’s General Balances.

Whilst acknowledging the value and importance of Melin Llynnon as a resource and tourist attraction, the Executive also noted that the funding proposal above should be seen as a temporary arrangement in specific circumstances to enable the Mill to remain open for the 2018 season; it emphasised that the long-term future of the Mill needs to be resolved definitively. It was confirmed by the Portfolio Member for Education, Libraries, Culture and Youth that discussions to this end are continuing and that there are plans to bring the matter to a resolution.

It was resolved to approve a budget of £42,170 to fund the costs of operating Melin Llynnon as a visitor attraction in 2018. The budget to be funded from the Council’s General Balances.

To submit a report by the Chief Executive.

The report of the Chief Executive incorporating the Gwynedd and Anglesey Well-Being Plan as approved by the Gwynedd and Anglesey Public Services Board was presented for the Executive’s consideration.

The Chair reported that the Well-Being Plan sets out how the Public Services Board intends to make a difference to the lives of residents by working together to deliver the agreed well- being objectives for the entire North West Wales area. She drew attention to the fact that as part of a three month statutory consultation period on the draft Well-Being Plan, the Plan was scrutinised by the Partnerships and Regeneration Scrutiny Committee at its meeting held on 8 March, 2018, the Committee being a statutory consultee and the designated committee for scrutinising Public Services Board business. The formal response of the Scrutiny Committee by way of a letter by the Chair of the Scrutiny Committee to the Chair of the Public Services Board is provided at Appendix 2 to the report.

It was resolved to recommend to the Full Council that –

•  It approves the Local Well-being Plan for publication by Anglesey and Gwynedd Public Services Board

•  It adopts the Well-being Plan to be incorporated as part of the Council’s Policy Framework to replace the Single Integrated Plan in the Council’s Constitution.

•  The Partnership and Regeneration Scrutiny Committee be the designated scrutiny committee for scrutinising the work of the Public Services Board.

•  Section 3.2 of the Council’s Constitution be amended to include the approval of decisions in relation to the Well-being Plan as a function which can only be exercised by the Full Council, and that reference to the Single Integrated Plan be deleted.

•  Section 2.6.2 of the Council’s Constitution be amended in order to appoint the Partnership and Regeneration Scrutiny Committee as the designated scrutiny committee for scrutinising the work of the Public Services Board.

•  The Council’s Head of Function (Council Business)/Monitoring Officer be authorised to make all the necessary and consequential amendments to the Council’s Constitution to reflect the approval of the matters listed above.

•  The Council’s Head of Function (Council Business)/Monitoring Officer be authorised to make any future amendments as and when they arise, to the Council’s Constitution (a) when they relate to or (b) arise as a result of the matters approved above, subject to consultation with the Group Leaders and no objections being raised.

To submit a report by the Head of Learning.

The report of the Assistant Chief Executive incorporating the report on the outcome of the statutory consultation on the modernisation of the primary education provision in the Llangefni area (Ysgol Corn Hir, Ysgol Bodffordd and Ysgol Henblas) was presented for the Executive’s consideration.

Having declared a prejudicial interest in this matter, Councillor Llinos Medi Huws, Councillor Richard Dew and the Chief Executive all withdrew from the meeting during the discussion and determination thereof. Councillor Ieuan Williams, the Vice-Chair took the Chair for the item.

The Chair invited Councillor Aled Morris Jones, Chair of the Corporate Scrutiny Committee to report on the deliberations of the Scrutiny Committee on this matter from its meeting held on 23 April, 2018 and the recommendations resulting therefrom.

Councillor Aled Morris Jones reiterated his thanks to all those who had contributed to the Corporate Scrutiny Committee’s discussion on this subject at the 23 April meeting and especially to the representatives of the three schools in question who had all made a robust case on behalf of their schools. The representatives of Ysgol Bodffordd had conveyed the picture of a busy rural school actively contributing to its community and with a well-regarded Cylch Meithrin. One of the concerns regarding the report presented to the Scrutiny Committee was the lack of evidence to prove the Council’s ownership of land and a community building linked to Ysgol Bodffordd about which doubts were raised at the meeting. Councillor Jones said that the Committee was keen to ensure that this issue was clarified prior to this meeting of the Executive. With Ysgol Corn Hir the Scrutiny Committee heard that a pressing issue was lack of space for the children at the school. The representatives of Ysgol Henblas had described the strides the school was now making in improving standards and performance under the leadership of an enthusiastic, new Head Teacher. Councillor Jones said that the emerging picture in relation to both Ysgol Bodffordd and Ysgol Henblas was that of two medium sized schools (or schools that could even be considered large by Anglesey’s standards) being caught up in the need to find a solution to the lack of primary education places in Llangefni. Whilst it was accepted that the situation in Ysgol Corn Hir needs to be resolved, the concern that was being put across to the Scrutiny Committee was that this should not be at the expense of Ysgol Bodffordd and Ysgol Henblas. Councillor Aled Morris Jones referred to remarks made by the Welsh Government’s Cabinet Secretary for Education in the plenary session on 25 April when questioned by Anglesey’s Assembly Member with reference to the schools’ modernisation programme in Anglesey - and specifically a lack of clarity due on the one hand to the expectations of the Twenty-First Century Schools Programme that funding for new schools is based on generating savings by amalgamating/closing existing small schools, and on the other hand, the presumption against the closure of rural schools in the new draft  ...  view the full minutes text for item 9.

To submit a report by the Head of Housing Services.

The report of the Head of Housing Services incorporating a draft Anti-Poverty Strategy was presented for the Executive’s consideration. The Executive was asked to approve the strategy for consultation.

The Housing Services Manager (Strategy, Commissioning & Policy) reported that poverty exists in many communities on Anglesey and that the Council has a central role in tackling poverty and in assisting individuals to overcome periods of poverty. The Anti-Poverty Strategy has been subject to internal discussion between officers within the Council and marks the start of a journey - the strategy is aimed at achieving agreement on a corporate definition of poverty, raising awareness and setting a baseline of activities within services and with partners and developing a method of measuring the effect of services on dealing with poverty within the Island’s communities. The Officer said that there is an existing Action Plan based on activities already taking place within services but the work needs to be taken further to more clearly evidence how services are making a difference. The intention is to take the strategy out to wider consultation with the Council’s partners and with the public so that the end strategy is an inclusive one and is based on a consensus of what can be achieved in this area.

In response to comments about re-thinking the strategy’s title, the Chair suggested that this point could be raised in the broader consultation with partners and the public which it is proposed takes place.

It was resolved to approve the Anti-Poverty Strategy for consultation.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was resolved under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and the public from the meeting during the discussion on the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A of the said Act and in the Public Interest Test presented.

To submit a report by the Head of Function (Resources)/Section 151 Officer.

The report of the Head of Function (Resources) and Section 151 Officer regarding the granting of a bridging loan for Llanddona Village Hall Group was presented for the Executive’s consideration. The report set out the circumstances in which a loan was required, the terms and conditions under which a loan might be approved along with the relevant considerations in determining the same.

It was resolved to approve a bridging loan on the terms and conditions set out in the report.