Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

No declaration of interest was received.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for adoption, the draft minutes of the Corporate Parenting Panel held on 9 December 2019.

The draft minutes of the meeting of the Corporate Parenting Panel held on 9 December, 2019 were presented for adoption.

It was resolved that the draft minutes of the meeting of the Corporate Parenting Panel held on 9 December, 2019 be adopted.

To submit for information, the draft minutes of the Voluntary Sector Liaison Committee held on 20 November 2019.

The draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 20 November, 2019 were presented for information.

It was resolved that the draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 20 November, 2019 be noted.

To submit a report by the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period from February to September, 2020 was presented for consideration and the following changes were noted - 

•           New Items 

• Item 20 – Developing Leisure Provision for Future Generations Plan (for the 2 March, 2020 meeting)

• Item 33 – Corporate Scorecard Quarter 1 2020/21 (for the September, 2020 meeting)

• Items 34, 35 and 36 – 2020/21 Revenue, Capital and HRA Budget Performance monitoring reports (for the September, 2020 meeting)    

•           Re-scheduled Items

• Item 3  -  Housing Rents and Housing Services Charges 2020/21 (brought forward from the 2 March to the 17 February, 2020 meeting)

• Item 8  – Discretionary Business Rate Relief Policy (subject to confirmation, to be brought forward from the 2 March to the 17 February, 2020 meeting)

•           Other Changes

• Subject to confirmation, a new item - Risk Based Verification Policy - to be introduced for the 17 February, 2020 meeting

• Removal of item - Consultation on Lowering the Admission Age at Ysgol Llandegfan (originally scheduled for the 17 February and 27 April, 2020 meetings) - pending confirmation of its re-scheduled dates.

It was resolved to confirm the Executive’s updated Forward Work Programme for the period from February to September, 2020 with the changes outlined at the meeting.

To submit a report by the Director of Social Services.

The report of the Director of Social Services incorporating a Proposal Paper for the future of Learning Disability Day Opportunities on Anglesey was presented for the Executive’s consideration. The report sought the Executive’s approval to formally consult on the proposal to “develop more community based opportunities for people with a learning disability, extend the provision at Gors Felen and close the services at Morswyn, Blaen y Coed and Gerddi Heulfre.”

The Chair and Portfolio Member for Social Services reported that it is necessary to reshape and modernise the day opportunities services in order to –

•           develop sustainable opportunities for individuals;

•           further improve the delivery of the service in the most cost-effective way;

•           respond to feedback from service users and their families as to what they would like day opportunities to look like in the future;

•           meet the current and future needs of the people whom the Authority supports;

•           meet the requirements of the Social Services Well-being (Wales) Act 2014

She highlighted that the most important people in a consultation are those who are affected by it, their families and carers and she emphasised that should the Executive decide to proceed to consultation, she was keen that it be on the basis of the following drivers  -

•           a focus on an outcome based approach i.e. a shift from  paying for prescribed activities within a set timeframe to paying for results or outcomes which increase and individual’s skills, well-being and confidence;

•           to ensure the same standards of service delivery across all services with both the in-house and external services focusing on ensuring progression and achieving outcomes for individual service users;

•           to ensure that resources are allocated fairly with the same assessment and access criteria for both in-house and external services;

•           to ensure that there is fair pricing for services reflecting the differing needs of the individuals attending e.g. it may be appropriate to pay a premium rate to support an individual with more profound or multiple learning disabilities or complex support needs;

•           providers will have greater freedom and flexibility to work with the people they support to design and co-produce the activities that will achieve those outcomes. Some of these activities may be delivered in partnership with other community groups and organisations;

•           to encourage service providers, both internal and external, to develop, adapt and change in response to this new way of working;

•           to encourage community based groups to offer regular supported placements that can add to an individual’s skills and ensure progression.

The Director of Social Services confirmed that the case for change is based on the belief that the nature of the provision for people with learning disabilities needs to be reformed to provide better outcomes for those individuals within their local communities and to ensure that those services remain sustainable and effective into the future. The Council currently has a number of different day opportunities available to people with learning disabilities some of which are  ...  view the full minutes text for item 6.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was resolved –

“Under Section 100 (A) (4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A of the said Act and in the Public Interest Test as presented.”

To submit a report by the Director of Function (Resources)/Section 151 Officer.

The report of the Director of Function (Resources)/Section 151 Officer and the Head of Highways, Property and Waste with regard to the Waste Collection and Cleansing Service Contract was presented for consideration. The report sought the Executive’s approval of service options for the purpose of final tender submissions. 

The Director of Function (Resources)/Section 151 Officers recapped on the procurement process timeline under the three Stage tender method of the Competitive Dialogue Process which was the approach adopted for the tendering process for the Waste Collection and Cleansing Service contract, and he confirmed that Stage 1 involving the submission of initial draft priced solutions based on the initial service options approved by the Executive at its meeting on 17 June, 2019 had now been completed. The Executive is now required to come to a determination regarding the service options it wishes to be considered during Stage 2 (formal dialogue process) and Stage 3 (submission of final tenders) of the process in order to remove unwanted options and give bidders absolute clarity on the service configuration they should be tendering for in their final submissions following the evaluation of which the contract will be awarded and will become effective on 1 April, 2021.

The Officer referred to the Stage 1 initial range of potential costs, savings and risks in relation to the various service configurations for the new Waste Collection and Cleansing Contract as set out in the report. Based on the feedback from Stage 1, Officers have made recommendations regarding what service configuration should be considered for Stage 2 and Stage 3 of the procurement process – the Officer elaborated on those service options and the basis for their proposed inclusion.

Councillor G.O. Jones, Chair of the Partnership and Regeneration Scrutiny Committee reported from the Committee’s 21 January, 2020 meeting where the report had been scrutinised and he confirmed that following discussion, and having considered the clarifications provided by the Portfolio Member and Officer at the meeting, the Committee had recommended the adoption of the service options proposed in the report.

The Executive considered the report and sought clarity and assurance on several points arising from the findings of Stage 1 of the process. Having debated the matter, and in light of Officer advice and the views of Scrutiny, the Executive was agreed in supporting the service options as recommended by the report.

It was resolved to approve the recommendations of the report with regard to the service configuration for the final tenders for the Waste Collection and Cleansing Services Contract and to authorise the relevant Officers to act in accordance therewith.