Agenda and decisions

Virtual Meeting (At present, members of the public are unable to attend), The Executive
Monday, 15th June, 2020 10.00 am

Venue: Virtual Meeting

Contact: Ann Holmes 

Media

Items
No. Item

1.

Declaration of interest

To receive any declaration of interest from a Member or Officer in respect of any item of business.

Additional documents:

2.

Urgent matters certified by the Chief Executive or her appointed officer

No urgent matters at the time of dispatch of this agenda.

Additional documents:

3.

Minutes pdf icon PDF 270 KB

To submit for confirmation, the draft minutes of the meeting of the Executive held on 23 March 2020.

Additional documents:

Decision:

It was resolved that the minutes of the previous meeting of the Executive held on 23 March, 2020 be approved as correct.

4.

The Executive's Forward Work Programme pdf icon PDF 355 KB

To submit a report by the Head of Democratic Services.

Additional documents:

Decision:

It was resolved to confirm the Executive’s updated Forward Work Programme for the period July, 2020 to February, 2021 with the additional change presented at the meeting.

5.

Revenue Budget Monitoring, Quarter 4 2019/20 pdf icon PDF 876 KB

To submit a report by the Director of Function (Resources)/Section 151 Officer.

Additional documents:

Decision:

It was resolved –

 

·        To note the position set out in Appendices A and B of the report  in respect of the Authority’s provisional financial performance at outturn for 2019/20.

·        To note the summary of contingency budgets for 2019/20 detailed in Appendix C to the report.

·        To note the position of the invest to save programmes in Appendix CH to the report.

·        To note the position of the efficiency savings for 2019/20 in Appendix D to the report.

·        To note the monitoring of agency and consultancy costs for 2019/20 in Appendices DD, E and F to the report.

·        To release £85k from general balances to ensure sufficient funding is available to undertake the painting work at Beaumaris Pier.

6.

Capital Outturn 2019/20 pdf icon PDF 426 KB

To submit a report by the Director of Function (Resources)/Section 151 Officer.

Additional documents:

Decision:

It was resolved –

 

·        To note the draft outturn position of the Capital Programme 2019/20 that is subject to audit; and

·        To approve the carry-forward of £12.109m to 2020/21 for the underspend on the programme due to slippage. The funding for this will also carry forward to 2020/21. The revised capital budget for 2020/21 is £41.368m.

7.

HRA Budget Monitoring, Outturn 2019/20 pdf icon PDF 372 KB

To submit a report by the Director of Function (Resources)/Section 151 Officer.

Additional documents:

Decision:

It was resolved to note the position set out in respect of the financial performance of the Housing Revenue Account (HRA) for the financial year 2019/20.

8.

Housing Revenue Account Business Plan 2020-2050 pdf icon PDF 4 MB

To submit a report by the Head of Housing Services.

Additional documents:

Decision:

It was resolved –

 

·        To approve the Housing Revenue Account (HRA) Business Plan 2020-2050, in particular the HRA Budget for 2020-21 which has been submitted to Welsh Government.

·        To approve the proposed Housing Capital Programme for 2020/21 as stated within the Capital Budget.

9.

MIM - Strategic Partnering Agreement pdf icon PDF 891 KB

To submit a report by the Director of Function (Resources)/Section 151 Officer.

Additional documents:

Decision:

It was resolved –

 

·        To note the progress of the Preferred Bidder Stage of the Competitive Dialogue Procedure under the Public Contracts Regulations 2015 as outlined in the report.

·        To approve the execution, delivery and performance of the Strategic Partnering Agreement with the Welsh Education Partnership Co in the Autumn 2020 to facilitate the delivery of a range of infrastructure services and the delivery of education and community facilities.

·        To approve the Strategic Partnering Agreement summarised in Appendix 2 of the report so as to give effect to recommendation 2 above, but subject to recommendation 4 below.

·        To delegate authority to the Director of Function (Resources)/Section 151 Officer and the Director of Function (Council Business)/Monitoring Officer –

 

·                To approve the final terms of the Strategic Partnering Agreement including any amendments to the Strategic Partnering Agreement approved here as  may be necessary for reasons including but not limited to finalising any outstanding matters, and

 

·                To approve any further deeds and documents which are ancillary to the Strategic Partnering Agreement here.

 

·        To note that the Strategic Partnering Agreement shall be executed as a deed and attested in accordance with article 14.5 of the Constitution.

 

·        To approve the appointment of the Director of Function (Resources)/ Section 151 Officer as “Participant Representative” to sit on the Strategic Partnering Board (SPB).

 

·        To note that in agreeing to the Strategic Partnering Agreement, it is not being asked to decide to proceed with any specific project, and that nothing within the SPA obliges the Council to make any such commitment. Any decision to proceed with a specific project will be a matter for future Executive decisions.

 

 

 

10.

Update of the Council's response to date to the COVID -19 crisis pdf icon PDF 757 KB

To submit a report by the Chief Executive.

Additional documents:

Decision:

It was resolved –

 

·        To accept the report and the Council’s response to the crisis to date.

·        To confirm that the SLT should report progress on relaxing lockdown issues and Recovery work to the two standing Programme Boards. In addition, to extend membership of the Boards to include the four Group Leaders.

·        To authorise Officers to prepare an update on the preparations and the Recovery work for submission to the next meeting of the Executive.

11.

Exclusion of the Press and Public pdf icon PDF 126 KB

To consider adopting the following –

 

Under Section 100 (A) (4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.

 

 

Additional documents:

12.

Extending an Existing Contract for a further 12 months

To submit a report by the Director of Education, Skills and Young People.

Decision:

It was resolved to approve the extension of a current agreement with the same provider within the Learning Service for a further 12 months in accordance with the recommendation and substance of the report.