Agenda, decisions and minutes

The Executive
Monday, 29th April, 2019 10.00 am

Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Ann Holmes 

Media

Items
No. Item

On behalf of the Executive, the Chair expressed deepest condolences with the family of the late former Isle of Anglesey county councillor, Philip Fowlie, in their recent bereavement.

1.

Declaration of Interest

To receive any declaration of interest from a Member or Officer in respect of any item of business.

Additional documents:

Minutes:

Councillors Richard Dew, Llinos Medi, Alun Mummery, R.G.Parry, OBE, FRAgS and Robin Williams declared a personal and prejudicial interest with regard to item 8 on the agenda.

 

All five Councillors stated that they had been granted dispensation by the Standards Committee to participate in discussions on the matter as well as to vote thereon with Councillors Richard Dew, Alun Mummery, R.G.Parry, OBE, FRAgS and Robin Williams having received the dispensation on 22 March, 2019 and Councillor Llinos Medi on 28 January, 2019.

2.

Urgent matters certified by the Chief Executive or his appointed officer

No urgent matters at the time of dispatch of this agenda.

Additional documents:

Minutes:

None to report.

3.

Minutes pdf icon PDF 300 KB

To submit for confirmation, the draft minutes of the meeting of the Executive held on 25 March 2019.

Additional documents:

Minutes:

The minutes of the previous meeting of the Executive held on 25 March, 2019 were presented for the Executive’s consideration.

 

It was resolved that the minutes of the previous meeting of the Executive held on 25 March, 2019 be confirmed as correct.

4.

Minutes - Corporate Parenting Panel pdf icon PDF 339 KB

To submit for adoption, the draft minutes of the Corporate Parenting Panel held on 18 March 2019.

Additional documents:

Minutes:

The draft minutes of the meeting of the Corporate Parenting Panel held on 18 March, 2019 were presented for adoption.

 

It was resolved that the draft minutes of the meeting of the Corporate Parenting Panel held on 18 March, 2019 be adopted.

5.

The Executive's Forward Work Programme pdf icon PDF 762 KB

To submit a report by the Head of Democratic Services.

Additional documents:

Minutes:

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period from May, 2019 to December, 2019 was presented for the Executive’s consideration.

 

The Head of Democratic Services updated the Executive with regard to items new to the Work Programme as follows -

 

  Item 2 – Collaboration Request – Ysgol Goronwy Owen and Ysgol Moelfre to be considered at the Executive’s 20 May, 2019 meeting.

  Item 3 – Council House Lettings Policy (Local Connection) (Approval to go to consultation) to be considered at the Executive’s 20 May, 2019 meeting.

  Item 7 - Annual Delivery Document 2019/20 to be considered at the Executive’s 17 June, 2019 meeting.

  Item 10 – Report on objections to the statutory notice on lowering the admission age for Ysgol Henblas to be considered at the Executive’s 17 June, 2019 meeting.

  Item 13 – Draft Final Accounts 2018/19 to be considered at the Executive’s 15 July, 2019 meeting.

  Item 19 – Medium Term Financial Strategy to be considered at the Executive’s 16 September, 2019 meeting.

  Item 20 – Treasury Management Review 2018/19 to be considered at the Executive’s 16 September, 2016 meeting.

  Item 22 – Council House Lettings Policy (Local Connection) (Approval of policy following public consultation) to be considered at the Executive’s 16 September, 2019 meeting

  Item 30 – CIW Inspection of Children’s Services in Anglesey - Improvement Plan Quarterly Progress Report to be considered at the Executive’s 16 December, 2019 meeting

 

The Executive in noting the Forward Work Programme asked for the reference to Councillor Carwyn Jones as the Portfolio Member for items 3 and 22 in the Welsh version of the Forward Work Programme to be amended to read Councillor Alun Mummery.

 

It was resolved to confirm the updated Forward Work Programme for the period from May to December, 2019 as presented.

6.

Further Education Trust - Annual Report pdf icon PDF 559 KB

To submit a report by the Head of Function (Resources)/Section 151 Officer.

Additional documents:

Minutes:

The report of the Head of Function (Resources)/Section 151 Officer incorporating the Annual Report and Accounts for the Anglesey Further Education Trust for 2017/18 was presented for the Executive’s consideration.

 

The Portfolio Member for Finance reported that the Annual Report and Accounts for the Further Education Trust were first presented to the Executive last year and covered the 2016/17 financial year. At the time there was renovation work to be done to bring properties which form part of the David Hughes Charitable Estate estate up to standard. This work has since been carried out. As the current structure of the Trust can be restrictive, discussions between the Section 151 Officer and the Council’s Legal Officers have begun to establish what changes can be made to restructure the Trust to make it more flexible and more relevant to the contemporary education landscape and requirements. The Portfolio Member proposed that the Executive be updated with a report on the progress of these discussions within six months.

 

The Head of Function (Resources)/Section 151 Officer said that the Further Education Trust Fund made a loss of £66k in 2017/18.The continuation of the estate refurbishment programme saw expenditure of £119k on repairs and maintenance. It was also deemed prudent to create a bad debt provision (£34,141) because of the amount of historic debts that have built up, although efforts to collect the amounts owed from previous tenants have recently increased.

 

The Executive endorsed the proposal that it be provided with a report in six months’ time on the progress of the discussions to restructure the Trust.

 

It was resolved –

 

  To approve the Annual Report and Accounts for the Anglesey Further Education Trust for 2017/18 as presented in Appendix A to the report.

  That the Executive be presented with a report within 6 months on the progress of discussions to restructure the Anglesey Further Education Trust.

7.

Report on the Statutory Consultation on Lowering Admission Age for Ysgol Henblas pdf icon PDF 825 KB

To submit a report by the Head of Learning.

Additional documents:

Minutes:

The report of the Head of Learning incorporating a report on the consultation regarding lowering the admission age for Ysgol Henblas with effect from 3 September, 2019 was presented for the Executive’s consideration.

The Chair reported that following the receipt of a request from the Governing Body of Ysgol Henblas to lower the admission age at Ysgol Henblas, the Authority consulted on the request, publishing a consultation document on the Council’s website which was discussed at a meeting of the full Governing Body on 28 November, 2018. Copies of the consultation document were circulated to the consultees listed within the document and they were invited to a drop-in session at the school on 5 February, 2019 to discuss the implications of the proposal to the school’s organisation. A meeting was also held with School Council members in order to ensure that the pupils’ voice was heard in the consultation. The consultation period closed on 1 March, 2019.

 

The Chair said that the report reflects the response to the consultation which shows that the Governing Body, the parents and the School Council were in favour of the proposal. In response to comments made by Estyn (Appendix 2 to the report) supportive evidence is provided in the form of statements from the recent GwE report and pupil attainment data over a period of time. The Authority’s Officers recommend proceeding with the proposal and instigating the process whereby a statutory notice is issued and objections collected.

 

It was resolved to approve moving forward with the procedure to lower the admission age for Ysgol Henblas by issuing a statutory notice and collecting objections.

8.

School Modernisation - Post-16 Education pdf icon PDF 1 MB

To submit a report by the Head of Learning.

Additional documents:

Minutes:

The report of the Head of Learning incorporating a report on the outcome of the engagement with stakeholders in relation to the post-16 education provision on Anglesey was presented for the Executive’s consideration.

 

The Chair reported that the Council has engaged with stakeholders as part of the process of reviewing post-16 provision on Anglesey. The purpose of the engagement was to obtain the views and ideas of parents, pupils, staff, governors, elected members and other stakeholders on the post-16 education modernisation plans for Anglesey. All five secondary schools on Anglesey were part of the review. The Chair said that the report sets out the context to the review, the engagement process undertaken, the reasons for change, the options considered and the responses of the schools and other stakeholders. The Executive is asked to authorise the Officers, in light of the findings of the engagement exercise and the volume of information to be analysed, to spend a period of time further assessing the options with the aim of evaluating and preparing possible options with which to move forward by the end of 2019.

 

It was resolved –

 

  To note the contents of the report on the engagement process on the future of secondary education on Anglesey.

  To authorise Officers to assess further the options pertaining to the secondary education provision in the county in order to prepare and evaluate possible options as to the way forward by the end of 2019.