Agenda and minutes

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Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mairwen Hughes 

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Minutes:

Mr. Bob Parry OBE FRAgS declared an interest as regard to Item 3 – Application 013 – Bryngwran Community Council (Additional fencing at playing field).

2.

Minutes pdf icon PDF 25 KB

To submit, for confirmation, the minutes of the meeting held on 6 July, 2017.

Minutes:

The minutes of the meeting held on 6 July, 2017 were confirmed as correct.

3.

Reports of Sub-Committees of the Charitable Trust pdf icon PDF 37 KB

General Grants Committee

 

To submit, for information, the minutes of the General Grants Committee held on 12 July, 2017.

Minutes:

The minutes of the General Grants Committee held on 12 July, 2017 were submitted for information.

 

Arising from the minutes

 

The Secretary referred to application 028 – Eisteddfod Genedlaethol Ynys Môn Visual Arts Committee and said that after the meeting of the General Grants Committee a detailed letter was received by the Secretary of the Visual Arts Committee raising a number of matters referred to at the General Grants Committee pertaining the lack of information attached to the original application.  The Secretary said that he discussed the additional information with the appointed Chair, on the day, of the General Grants Committee and following his discussions with the Members of the Committee who were present at the meeting held on 12 July, 2017 it was decided to support the application. 

 

It was reported that correspondence has been forwarded to the Secretary of the Visual Arts Committee but to date no response has been received.     

4.

Exclusion of the Press and Public

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

5.

Governance of the Isle of Anglesey Charitable Trust (IOACT) and Cymdeithas Elusennol Ynys Môn/The Isle of Anglesey Charitable Association

To submit a report by the Secretary in relation to the above.

Minutes:

Submitted – a report by the Secretary in relation to the formation of the Charitable Incorporated Organisation (CIO), which the Isle of Anglesey Charitable Trust approved at its meeting on 15th December, 2016 and to agree associated necessary actions.

 

The Legal Services Manager reported that as part of the application to register the CIO, the Charity Commission drew attention to two small matters in the Charitable Trust Grants Policy and the external Solicitors agreed that neither of these two matters are charitable purposes and should be excluded from the policy.  The application has now been approved by the Charity Commission and the CIO has been created and registered as a separate legal entity. 

 

He referred to the report to the Committee and noted that it is suggested that the Panel established by the Isle of Anglesey Charitable Trust be recalled to consult on various administrative and executive issues that need to be addressed to allow for a smooth transition towards the CIO. 

 

It was RESOLVED :-

 

·      To remove the following two phrases from its Grants Policy for the reasons mentioned in the report “benefit to the development of tourism” and “use in the Council’s economic development activities.”;

 

·      To agree that the transfer of assets to the Charitable Incorporated Organisation from the Isle of Anglesey Charitable Trust should take place at a later date, likely to be 1 April, 2018, and after submission of a further report to the Isle of Anglesey Charitable Trust outlining the steps required, proposed and associated with the transfer;

 

·      To delegate to the Trust Secretary all necessary powers and rights

to :-

 

·        Convene the Panel of 5 elected members to undertake such work as is necessary to prepare a work programme for the transfer from the Isle of Anglesey Charitable Trust to the Charitable Incorporated Organisation;

·        Continue to instruct the external Solicitors to advise the Isle of Anglesey Charitable Trust on the transfer to the Charitable Incorporated Organisation, pursuant to the Isle of Anglesey Charitable Trust’s decision dated 15 December, 2015 and upon the terms of the National Procurement Service’s Framework Agreement for External Solicitors.