Agenda and minutes

Special Meeting, Isle of Anglesey Charitable Trust Committee - the charity funds are now administered by the private registered charity, Y Gymdeithas, and the County Council is no longer the trustee
Wednesday, 28th February, 2018 11.00 am

Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mairwen Hughes 

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer  in respect of any item of business.

Minutes:

Mr R O Jones declared a personal interest in respect of Item 4 – Grant Application – Island Games and took part during discussion and voting thereon following legal advice.

2.

Minutes pdf icon PDF 45 KB

To submit, for confirmation, the minutes of the meeting held on 24 January, 2018.

Minutes:

The minutes of the meeting held on 24 January, 2018 were confirmed as correct.

3.

Exclusion of the Press and Public

To consider adopting the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

4.

Grant Application - Island Games

To submit a report by the Secretary of the Isle of Anglesey Charitable Trust.

Minutes:

Submitted – a report by the Secretary as regard to an application received for financial support to host the Island Games on Anglesey in 2025.

 

The Chair welcomed representatives from the Isle of Anglesey Bidding Committee 2025 who gave an indepth presentation to the Charitable Trust.

Following a questions and answer session the representatives left the meeting during discussion of the application.

 

The Secretary, Treasurer and the Legal Services Manager addressed the meeting and following discussions it was RESOLVED :-

 

·        That the Charitable Trust supports the application, in principle, and that it impose conditions to ensure proper charitable expenditure;

·        That a full Business Plan be required which clearly sets out the purposes for which the charity’s funds will be spent and that any arrangements whereby funds can be released is conditional upon receiving proof that the previous year’s criteria were satisfied under the Business Plan if applicable;

·        That delegated power be afforded to the Secretary (in consultation with the Chair and Vice-Chair of the Charitable Trust, the Treasurer and any other Officers as the Secretary sees fit) to impose any conditions on any grant or commitment in order to safeguard the propriety of the expenditure of charitable funds;

·        That the conditions imposed include one that the matter be reported again to the full Charitable Trust before any release of such funding.