Agenda and minutes

Isle of Anglesey Charitable Trust Committee
Tuesday, 16th April, 2019 2.00 pm

Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mrs Mairwen Hughes 

Items
No. Item

1.

Apologies

Minutes:

As noted above.

2.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Minutes:

Declarations of Interest received as follows:-

 

Mr Aled M Jones declared a prejudicial interest in respect of Item 7 – Grant Application – Anglesey Young Farmers Association and left the meeting during discussions and voting thereon.

 

Mr R O Jones declared a prejudicial interest in respect of Item 12 – Large Grants Applications (Caru Amlwch Application) and left the meeting during discussions and voting thereon.

 

Mr Bryan Owen declared a prejudicial interest in respect of Item 12 – Large Grants Applications (Aberffraw Football Club Application) and left the meeting during discussions and voting thereon.

 

Mr Bob Parry OBE declared a prejudicial interest in respect of Item 7 – Grant Application – Anglesey Young Farmers Association and left the meeting during discussions and voting thereon.

 

Mrs Nicola Roberts declared a prejudicial interest in respect of Item 5 – Grant Application – Urdd Gobaith Cymru and left the meeting during discussions and voting thereon.

 

The Secretary declared an interest in respect of Item 9 – Grant Application – MônFM.

 

3.

Minutes pdf icon PDF 35 KB

To submit, for confirmation, the minutes of the meeting held on 23 January, 2019.

Minutes:

The minutes of the meeting held on 23 January, 2019 were confirmed as correct.

4.

Exclusion of the Press and Public pdf icon PDF 14 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

It was RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

5.

Grant Application - Urdd Gobaith Cymru

·      To submit a report by the Treasurer.

 

·      To submit the grant application by Urdd Gobaith Cymru and to receive a presentation by representatives from the association.

Minutes:

·      Submitted – a report by the Treasurer as regards to an application for grant funding by Urdd Gobaith Cymru.

 

The Treasurer reported that in June 2014, the Charitable Trust resolved to award a grant of £40k per annum to the Urdd for a period of 5 years.  Although the grant was awarded for the financial years 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19, only £23,333 of the £40k awarded was paid over to the Urdd in 2014/15.  As a result, £16,667 will be paid to the Urdd in 2019/20.  At its meeting on 23 January, 2019 the Trust resolved that the application from Urdd Gobaith Cymru should be dealt with outside the annual large grant process.  In addition, a representative from the organisation should be invited to this meeting of the Trust to give an insight of the work achieved with the funding received over the last 5 years.  The organisation has submitted a new application for grant funding for 2019/20 for £48k.

 

·      The Chair welcomed representatives from Urdd Gobaith Cymru to the meeting.  The representatives from the Urdd gave a detail presentation to the full Trust on the activities undertaken by the organisation over the last 5 years and outlined the intentions of the Urdd for the period 2019/20.

 

Following deliberations it was unanimously RESOLVED to approve a grant of £48k to Urdd Gobaith Cymru.

 

 

6.

Exclusion of the Press and Public pdf icon PDF 14 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

Minutes:

It was RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

7.

Grant Application - Anglesey Young Farmers Association

·           To submit a report by the Treasurer.

 

·           To submit the grant application by the Anglesey Young Farmers Association and to receive a presentation by representatives from the association.

Minutes:

·      Submitted – a report by the Treasurer as regards to an application for grant funding by Anglesey Young Farmers Association.

 

The Treasurer reported that in June 2014, the Charitable Trust resolved to award a grant of £30k per annum to the Anglesey Young Farmers Association for a period of 5 years.  Although the grant was awarded for the financial years 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19, only £7,500 of the £30k awarded was paid over to the Anglesey Young Farmers Association in 2014/15.  As a result, £22,500 will be paid to the Anglesey Young Farmers Association in 2019/20.  At its meeting on 23 January, 2019 the Trust resolved that the application from Anglesey Young Farmers Association should be dealt with outside the annual large grant process.  In addition, a representative from the organisation should be invited to this meeting of the Trust to give an insight of the work achieved with the funding received over the last 5 years.  The organisation has submitted a new application for grant funding for 5 years commencing in 2019/20 for £30k per annum.

 

·      The Chair welcomed representatives from the Anglesey Young Farmers Association to the meeting.  The representatives from the Anglesey Young Farmers Association gave a detail presentation to the full Trust on the activities undertaken by the organisation over the last 5 years and outlined the intentions of the Anglesey Young Farmers over the next 5 years.

 

Following deliberations it was RESOLVED:-

 

·      As the Charitable Trust will be transferring into a ‘Cymdeithas Elusennol Ynys Môn/The Isle of Anglesey Charitable Association’ it was agreed to  afford a grant of £30k to the Anglesey Young Farmers Association for a period of one year;

·      To recommend to the ‘Cymdeithas Elusennol Ynys Môn/The Isle of Anglesey Charitable Association’ that the grant application be supported for a further period of 4 years.

 

8.

Exclusion of the Press and Public pdf icon PDF 15 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

It was RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

9.

Grant Application - MônFM

·      To submit a report by the Treasurer.

 

·      To submit the grant application by MônFM and to receive a presentation by representatives from MônFM.

Minutes:

·      Submitted – a report by the Treasurer Treasurer as regards to an application for grant funding by MônFM.

 

The Treasurer reported that MônFM submitted a large grant application to be considered by the Regeneration Committee at its meeting held on 13 February, 2019 and its subsequent meeting on 14 March, 2019.  At i’s meeting on 14 March, 2019 the Regeneration Committee considered that as MônFM provides a service to all the residents of Anglesey and may be worthy of the Trust’s support, but that the funding requested was a considerable proportion of the funding available and, if the application was supported, it would limit the funding available to support other applications.  In addition, the application was for a 3 year period, whilst the larger grants application process assumes that grants are for one year only.  The Committee, therefore, resolved to forward the application to the full Charitable Trust as an application outside the normal large grant process, in line with the decision taken regarding the treatment of applications from Urdd Gobaith Cymru and Anglesey Young Farmers Association. 

 

It was noted that the grant application was for the following sums:-

 

2019/20  -  £50,826

2020/21  -  £47,475

2021/22  -  £19,344

 

Total      - £117,645

 

The Chair welcomed representatives from MônFM to the meeting.  The representatives from the MônFM gave a detail presentation to the full Trust on the grant application.

 

Following deliberations it was RESOLVED on the casting vote of the Chair:-

 

·      To approve the grant application for the period 2019/20 of £50,826;

·      That the ‘Cymdeithas Elusennol Ynys Môn/The Isle of Anglesey Charitable Association’ consider whether to support the grant funding for 2020/21 and 2021/22. 

 

 

10.

Reports of Sub-Committees of the Charitable Trust pdf icon PDF 27 KB

Regeneration Committee

 

To submit, for confirmation, the minutes of the following meetings:-

 

·      Minutes of the meeting held on 13 February, 2019.

·      Minutes of the meeting held on 14 March, 2019.

Additional documents:

Minutes:

Regeneration Committee

 

The minutes of the following meetings were confirmed:-

 

·      Minutes of the meeting held on 13 February, 2019

·      Minutes of the meeting held on 14 March, 2019

 

 

11.

Exclusion of the Press and Public pdf icon PDF 17 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

It was RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

12.

Large Grants Applications 2019/20

To submit a report by the Treasurer.

Minutes:

Submitted – a report by the Treasurer in relation to the above.

 

The Treasurer reported that 29 grant applications were received which totalled to £1.170m.  The Regeneration Committee was held on 13 February, 2019 and agreed a shortlist of applications and identified those where additional information was required from the applicants.  A further meeting of the Regeneration Committee was held on 14 March, 2019 where the applications were considered with the additional information and the level of funding that should be recommended for approval was agreed.  It was decided that 11 applications should be recommended for approval by the full Trust which totalled £319k.  The Treasurer outlined the reasons as to why the 12 applications received were not supported as was outlined within Appendix 3 of the report. It was further noted that as outlined in Appendix 4 of the report 4 other applications were received but it was explained that they received funding in the last 5 years and where not therefore supported. 

 

It was also decided at the Regeneration Committee to request that the application from MônFM for 3 years funding be taken out of the Large Grants application process and be treated as a special case with support form the core capital funds.  The application has been considered under item 9.

 

The Treasurer further reported that a late application was received from Copperfest, Amlwch.  The Regeneration Committee agreed to accept the late application and to forward the application to the full Trust for a decision.

 

 

 

 

 

 

It was RESOLVED to approve the recommendations of the Regeneration Committee held on 14 March, 2019 as follows:-

 

·                              Projects Approved

 

Applicant                                    Project                                  Amount Approved 

 

Caru Amlwch                        Funding to employ a Project                       £37,542

Co-ordinator

 

Holyhead Rugby Club         Construction of purpose built                       £50,000

                                                  changing rooms & showers

 

Aberffraw Football Club       Provision of seating stand &                       £54,018

                                                  changing rooms

 

Age Cymru Gwynedd          Funding to support costs of an                    £13,000

And Môn                               Independent Health & Social Welfare

                                              Support Officer to support people 50+

                                              on Anglesey

 

St David’s Hospice             Funding to support a four-bed hospice         £34,000

                                             care unit based within Penrhos Stanley

                                             Hospital

 

Parc Mount Social             Funding for building works and set up           £12,026

Enterprise CIC                   costs for Dementia Day Centre Service

 

Morlo Nursery                    Funding to provide new floor covering,          £27,397

                                            replacement of the boiler and electrical

                                            works as well as new learning resource

 

Stroke Association           Funding to support the salary & operating      £10,895

                                           costs of a Co-ordinator who will provide

                                           support to stroke survivors and their carers

 

Medrwn Môn                     Funding for 2 years to support a partnership   £58,000

                                           Project with the County Council and Menter

                                           Môn

 

Holyhead Maritime           Funding to pay for the marquee & toilet hire     £7,854

Leisure & Heritage           for Holyhead Festival

Festival

 

Wild Elements                  Funding to deliver two 12 week training           £14,633

Community Interest         programmes helping 20 people from

Company                          disadvantage background

 

·           To support the allocation of the remaining balance of funding of £30,635 to Copperfest, Amlwch;

 

·           To delegate authority to the Treasurer to contact the unsuccessful applicants detailing the reasons why their applications were  ...  view the full minutes text for item 12.

13.

Exclusion of the Press and Public

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A (Category 16) of the said Act.”

 

Minutes:

It was RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A (Category 16) of the said Act.”

 

14.

Governance of the Isle of Anglesey Charitable Trust (IOACT) and The Isle of Anglesey Charitable Association

To submit a report by the Secretary.

Minutes:

Submitted – a report by the Secretary in relation to the above.

 

The Legal Service Manager reported that the Isle of Anglesey Charitable Trust Officers are now directing Browne Jacobson to prepare the deed which will transfer the assets and it is intended to complete the transfer in May or June.  The authority to make the decision was delegated to the Secretary as part of the decisions of the Isle of Anglesey Charitable Trust on 27th June, 2018.  Implementing the delegation is conditional on consultation with the Chair and Vice-Chair of the full Charitable Trust. 

 

It was RESOLVED to note the intention to transfer the assets of the Isle of Anglesey Charitable Trust to the Isle of Anglesey Charitable Association within the next few weeks in line with the decision of the Isle of Anglesey Charitable Trust dated 27th June, 2018.

 

15.

Exclusion of the Press and Public pdf icon PDF 18 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

It was RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

16.

Anglesey Charitable Trust (ACT), establishing the CIO, community well-being and non-statutory services

To submit a report by the Secretary.

Minutes:

Submitted – a report by the Secretary in relation to the above.

 

The Secretary reported that the report highlights some of the key issues that need to be considered as part of the transfer from the Anglesey Charitable Trust to the Charitable Incorporated Organisation as follows :-

 

·      Grant funding and developing community based well-being priorities;

·      Using the CIO’s powers to provide support for services that directly contribute to improving citizens’ well-being;

·      Administrative aspects.

 

The Secretary further said that it is important that a high-level place-shaping plan (the Plan) is adopted for the Island designed to develop a ‘community well-being and resilience’.  In the short term, it is suggested that any grant applications needs to be linked to the Plan. 

 

It was further noted that the assets of the Isle of Anglesey Charitable Trust will transfer into the ownership of Charitable Incorporated Organisation (CIO) (Y Gymdeithas) as a separate registered charitable legal body.  Once the transfer of assets has taken place, it will be the trustees of ‘Y Gymdeithas’ which will make all future decision relating to the charitable funds.  As a result, it is suggested that ‘Y Gymdeithas’ will want to establish its own arrangements. 

 

The Secretary said that the role of the Secretary needs to be specific and separated from the role of any Officer associated with the Council and thus detailed in a manner that should reflect this expectation. 

 

Following detailed deliberations it was RESOLVED:-

 

·      To recommend to the Charitable Incorporated Organisation (CIO) (Y Gymdeithas) that it adopts a high-level place-shaping plan (the Plan) for the Island designed to develop ‘community well-being and resilience’.  In the short term, ensure that any grant applications are linked to the Plan – this will lead to applications that are more strategic in nature and designed to improve community well-being.  In the longer term, the Plan should be used to develop a place-shaping plan that identifies the ‘well-being’ and sustainability priorities for each community area;

·      To outline possible CIO activities that would provide support for community based services and ensure that specialist advice is sought to ensure their legality;

·      To make suitable arrangements to ensure the provision of high quality financial and legal support;

·      To separate the role of Secretary from any Officer associated with the Council and to develop a detailed job description that reflect this and the expectations that need to be realised.