Agenda, decisions and minutes

As noted above.

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Declarations of interest were made as follows:-

Councillor Nicola Roberts declared a personal and prejudicial interest in relation to application 7.1 on the agenda.

Councillor Bryan Owen declared a personal and prejudicial interest in relation to application 12.16 on the agenda.  Councillor Owen also declared a personal interest in relation to application 7.1 on the agenda.

The Development Management Manager had declared a personal and prejudicial interest in relation to application 11.1 on the agenda.

To submit, for confirmation, the minutes of the Planning and Orders Committee held on 6 November, 2019.

The minutes of the previous meeting of the Planning and Orders Committee held on 6 November, 2019 were presented and confirmed.

There were no site visits held following the 6 November, 2019 meeting of the Planning and Orders Committee.

There were no site visits held following the 6 November, 2019 meeting of the Planning and Orders Committee.

There were public speaker in respect of applications 7.1 and 12.18.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

7.1  - OP/2019/5 – Huws Gray, Bridge Street, Llangefni

7.2   - FPL/2019/226 – Fronwen, Newborugh

 7.1 OP/2019/5 – Outline application for the demolition of the existing buildings together with the erection of 52 affordable dwellings with associated developments together with full details of the vehicular access on land adjacent to Huws Gray, Bridge Street, Llangefni

The Chair, Councillor Nicola Roberts had declared a personal and prejudicial in the application but spoke as Local Member.  She left the meeting during discussion and voting thereon.  The Vice-Chair took the Chair for this application.

The application was reported to the Planning and Orders Committee as the application site is located on Council owned land.  At the meeting held on 2 October, 2019, it was resolved that a site visit be undertaken and subsequently the site was visited on 16 October, 2019.

Councillor Nicola Roberts, a Local Member said that the three local members have been in discussions with local residents and the developer as regards to this application.  She said that it has been agreed that there is a need for affordable housing in the area and verbal agreement has been made (which written confirmation is awaited) that the access to the site will be from Bridge Street with no access is to be afforded through the Tan Capel Estate.  Access to the rear of dwelling at the Tan Capel Estate is to be retained and when the full planning application is submitted to the Planning Authority assurances has been given that houses will be adjacent to the dwellings at Tan Capel Estate and not the flats.

Public Speaker

Mr Jamie Brandshaw (for the application) said that the application is for 52 affordable dwellings with 36 houses and 16 flats on redundant land within the development boundary of Llangefni and is a highly accessible location.  He noted that whilst the Planning Officers’ are in support of the application there have been local concerns as regards to highways safety but he considered that there is adequate highway access to the site and improvements to the local highways network are proposed (detailed evidence has been submitted as part of the application); the Highways Authority are satisfied with the highway network proposed.  Concerns have also been raised due to overlooking issues which could affect amenities of local residents but it is evident from the submitted plans that a good degree of separation which will mitigate harm to privacy and the activity on the site would not have a detrimental effect of neighbouring properties. The site has been subject to a detailed Ecology Study which has concluded that there would be no harmful impact on protected species and any effect on other species can be addressed through enhanced mitigation measures. He noted that the development of the site will be an improvement of redundant land; the careful design of tree planting will enhance the site.  The Ecology Officer and NRW are satisfied with the scheme.  He referred to the impact during construction of the development and noted that a condition has been stipulated within the Officer’s report as to the permitted  ...  view the full minutes text for item 7.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

None to be considered by this meeting.

None were considered by this meeting of the Planning and Orders Committee.

11.1 – FPL/2019/250 – GD Jones Site, Gaerwen Industrial Estate

11.1  FPL/2019/250 – Full application for the removal of the existing office building together with the erection of a new office and welfare building at G D Jones Fuel Oil, Gaerwen Industrial Estate, Gaerwen

The Development Management Manager had declared a prejudicial and personal interest in the application and left the meeting during consideration and voting thereon.

The application was reported to the Planning and Orders Committee as the applicant is related to a relevant Officer in the Planning Service.  In accordance with the Council’s Constitution the application has been scrutinised by the Council’s Monitoring Officer.

The Chief Planning Officer outlined the application to the Committee and stated that the local Community Council has now responded that they have no objection to the proposal.  He reported that the application is already located within the Gaerwen Industrial Estate and it was considered that the proposal will improve the quality of an office building and workers accommodation.

Councillor K P Hughes proposed that the application be approved and Councillor Robin Williams seconded the proposal.

It was RESOLVED to approve the application in accordance with the Officer’s recommendation subject to the conditions contained within the written report. 

12.1 –  DEM/2019/2 – Bryn Glas Close, Holyhead

12.2 –  DEM/2019/3 – Bryn Glas Close, Holyhead

12.3 –  DEM/2019/4 – Ffordd Corn Hir & Pennant, Llangefni

12.4 –  DEM/2019/5 – Ffordd Lligwy, Moelfre

12.5 –  DEM/2019/6 – Craig y Don, Amlwch

12.6 –  DEM/2019/7 – Hampton Way, Llanfaes

12.7 –  DEM/2019/8 – Maes Llwyn, Amlwch

12.8 –  DEM/2019/9 – Maes Hyfryd, Llangefni

12.9 –  DEM/2019/10 - New Street, Beaumaris

12.10 – DEM/2019/11- Pencraig, Llangefni

12.11 – DEM/2019/12 – Tan yr Efail, Holyhead

12.12 – DEM/2019/13 – Thomas Close, Beaumaris

12.13 – DEM/2019/15 – Maes yr Haf, Holyhead

12.14 – DEM/2019/16 – Pencraig Mansion, Llangefni

12.15 – FPL/2019/289 –Llaingoch Primary School, South Stack Road, Holyhead

12.16 – FPL/2019/234 – Cae Eithin, Malltraeth

12.17 – TPO/2019/17 – Menai Bridge Reservoir

12.18 – FPL/2019/204 – Ponc y Rhedyn, Benllech

12.19 – FPL/2019/249 – Y Bedol, Tyn Rhos, Penysarn

12.1  DEM/2019/2 – Application to determine whether prior approval is required for the demolition of garages on land at Bryn Glas Close, Holyhead

The application was reported to the Planning and Orders Committee as the application relates to Council owned land.

The Development Management Manager outlined the application to the Committee and said that the application is made under the Town and Country Planning (General Permitted Development) Order 1995 for the demolition of buildings. Under the Order the demolition of buildings does not require planning permission (termed permitted development) subject to the developer first applying to the Local Planning Authority to confirm whether their prior approval is required in respect of the method of demolition and any restoration of the site.  Following demolition of the garages the site will be cleared and any necessary boundary works will be undertaken.  Demolition Environmental Management Plan and Demolition Traffic Management Plan needs to detail measures to minimise impacts of the demolition on resident’s local amenities.  It was noted that an Ecological methodology statement is required which should identify the potential presence of non-native invasive species along with a programme for their removal if present together with details of precautionary measures that will be taken to account for the potential presence of protected species.  She noted that a Local Member, Councillor R Ll Jones has expressed that consultation with the tenants of the garages needs to be undertaken before all the garages are demolished. 

The Vice-Chair questioned whether the required Notice has been served on the tenants of the garages.  The Development Management Manager responded that as part of such application the applicant must place a Notice on the site informing the intention to demolish the garages and a statutory notice as part of the planning process is afforded to allow for any representations as regards to the application. She noted that the Property Department has responded that no formal consultation has taken place with the tenants of the garages; a verbal discussion has undertaken with the tenants of the garages in Holyhead.

Councillor K P Hughes proposed that the application should be deferred as no consultation has been undertaken with the tenants of the garages.  He also said that discussion needs to be undertaken as to why there is a requirement to demolish these garages as tenants pay rent which is an income for the Authority.  The Development Management Manager responded that a structural report has been undertaken by the Property Department as part of this application and it is considered that the best option is to demolish these garages due to their poor condition. 

The Chair seconded the proposal to defer the application so as to allow tenant and elected members to be formally consulted as regards to the demolition of the garages.

The Chair further said that the relevant Portfolio Holder and the Property Department needs to be informed that the Planning and Orders Committee requires further information as regards to the process undertaken as regards to the decision to demolish  ...  view the full minutes text for item 12.

13.1 – FLP/2019/42 – Llain Delyn Estate, Gwalchmai

13.1 FPL/2018/42 – Full application for the erection of 8 market and 2 affordable dwellings, construction of a new vehicular access and road together with soft and hard landscaping on land adjacent to Llain Delyn Estate, Gwalchmai

The Development Management Manager reported that the application was approved in June 2019 but whilst preparing the S106 legal agreement it became apparent that the layout plan included land not in the ownership of the applicant and amended plans were submitted which excluded this area which resulted in reduction in the area of the proposed open space.  She noted that the JLDP have confirmed that the total amount of open space required from the proposed development should be 429m² and that whilst the new layout results in a shortfall of 29m².  Given the small area in question and that on site provision is being made as part of the development in accord with the provisions of Policy ISA 5, no objection is raised on this basis.   The Development Management Manager said that an amendment needs to be made as regards to the education contribution as part of the proposal due to the recent further consultation of the application.  She said that the Education Authority thought that the dwellings were to be 2 and 3 bedroom houses but some of the dwellings are one bedroomed accommodation.  Following reassessment the education contribution is now £12k.  The recommendation is of approval of the application subject to the completion of the S106 legal agreement.

Councillor K P Hughes proposed that the application be approved and Councillor Eric W Jones seconded the proposal.

It was RESOLVED to approve the application in accordance with the Officer’s recommendation subject to the conditions contained within the written report together with a S106 legal agreement.