Agenda and minutes

Appointments Committee
Thursday, 10th October, 2019 9.00 am

Venue: Committee Room 1, Council Offices, Llangefni. View directions

Contact: Mrs Mairwen Hughes 

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Minutes:

Councillor R Meirion Jones declared a personal and prejudicial interest as regards to Item 6 – Staff Appointments – Deputy Chief Executive and left the meeting during discussion and voting thereon.

2.

Minutes pdf icon PDF 22 KB

To submit, for confirmation, the minutes of the following meetings:-

 

·      Minutes of the meeting held on 31 July, 2019

·      Minutes of the meeting held on 22 August, 2019

Additional documents:

Minutes:

The minutes of the following meetings were confirmed:-

 

·      Minutes of the meeting held on 31 July, 2019

·      Minutes of the meeting held on 22 August, 2019

 

Councillors K P Hughes and Aled M Jones abstained from voting as they were not members of the Appointments Committee until today’s meeting.

3.

Exclusion of the Press and Public pdf icon PDF 19 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

Minutes:

RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

4.

Staff Appointments

Head of Highways, Property and Waste

 

To consider the applications for the above posts.

 

Copies of the Job Description, Person Specification and application forms are enclosed.

Minutes:

Head of Highways, Property and Waste

 

1 application received for the above post which was an internally advertised vacancy.

 

The Head of Profession (Human Resources) and Transformation explained that in the first instance the process for appointing vacant posts at Heads Of Services is to ascertain an expression of interest among other Heads of Service within the Council in the first instance.

 

It was RESOLVED that the 1 application be put forward to the next stage of the appointments process.

 

Councillor A M Jones wished it to be minuted that he did not agree with a shortlist of one.

 

The Head of Profession (Human Resources) and Transformation noted that the established practice would be followed for the next stage of the appointment process with an external independent assessment via a psychometric test conducted to gauge behavioural competencies as required within the responsibilities of the job description of the post.  A verbal report will be afforded to the Appointments Committee at the final interview stage on the outcomes of that assessment.  In addition a professional interview would also take place as per established practice.  However the new Chief Executive has decided that the format for the professional interview will be that this will be conducted by the Chief Executive and the Head of Profession (Human Resources) and Transformation.  Feedback from the professional interview will be provided to the Appointments Committee at the final interview stage.

 

Councillor A M Jones wished it to be minuted that he had asked for clarifications as to the next stage of the appointments process.

 

 

 

5.

Exclusion of the Press and Public pdf icon PDF 19 KB

To consider adopting the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

Minutes:

RESOLVED to adopt the following:-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

6.

Staff Appointments

Deputy Chief Executive

 

To consider the applications for the above post.

 

Copies of the Job Description, Person Specification and application forms are enclosed.

Minutes:

Deputy Chief Executive

 

6 applications received for the above post.

 

The Chief Executive gave analysis of the six applications for the post to the Committee and recommended two applications to be taken forward as shortlisted candidates. 

 

Members of the Committee considered that 2 applications met the criteria of the post and that they be put forward to the next stage of the appointments process.

 

Councillor A M Jones wished it to be minuted that he considered that another applicant, whilst not reaching the language skills required, had the professional background to be considered for the post.  The Head of Profession (Human Resources) and Transformation responded that the post was advertised as Welsh essential and would need the expected level 5 language skills for the post and therefore in this instance the candidate could not be shortlisted. 

 

The Head of Profession (Human Resources) and Transformation noted that the established practice would be followed for the next stage of the appointment process with an external independent psychometric test assessment conducted to gauge behavioural competencies as required within the responsibilities of the job description of the post.  A verbal report will be afforded to the Appointments Committee at the final interview stage on the outcomes of that assessment.  In addition, a professional interview would also take place as per established practice.  However, the new Chief Executive has decided that the format for the professional interview will be that this will be conducted by the Chief Executive and the Head of Profession (Human Resources) and Transformation.  Feedback from the professional interview will be provided to the Appointments Committee at the final interview stage.

 

It was further agreed that any applicant who has undertaken the psychometric test within the last three months would not be required to undertake this test again and that the previous test result be utilised.

 

The recommendation of the Appointments Committee, if any appointment is made, will need to be ratified by the full Council at a meeting to be arranged to follow the scheduled final Appointments Committee meeting for this appointment.

 

It was RESOLVED that 2 applicants be put forward to the next stage of the appointments process.