To submit a report by the Chief Executive in respect of the above.
Minutes:
Submitted – a report by the Chief Executive in respect of the above.
The Chair welcomed Mr Gareth Parry, Chair of the Island Games 2025 Bid Committee to the meeting.
Mr Parry gave a detailed presentation to the Council on the background to the Ynys Môn Island Games Bid to host the Games in 2025. A question and answer session was undertaken following the presentation.
Mr Parry left the meeting during the ensuing deliberations.
The Head of Function (Resources)/Section 151 Officer reported that a request has been receive for the Council to underwrite the cost of hosting the Island Games in 2025. The Ynys Môn Bid Committee initially applied to the Isle of Anglesey Charitable Trust in February 2018 to consider contributing £300k towards the cost of hosting the Island Games in 2025. The request noted that the Bid Committee were in the privileged position of having been provisionally allocated to host the 2025 International Island Games and that this would draw thousands of visitors to the Island. The correspondence also noted that the Welsh Government would match-fund any funding from Ynys Môn and that the Committee was also confident of accessing other sources of financial support. The Charitable Trust subsequently resolved to support the application, in principle, subject to certain conditions, including sight of a full Business Plan to ensure the propriety of the expenditure of charitable funds. In August 2018, the Chair of the Ynys Môn Bid Committee asked if the Charitable Trust would agree to underwrite the cost of hosting the games.
The Portfolio Holder for Finance said that an Annual Report on the progress of the Ynys Môn Island Games Board needs to be presented to the Executive. Councillor Nicola Roberts said that the Annual Report also needs to be considered by the Scrutiny Committee.
The Chair highlighted at this juncture that as the Committee had now been in session for three hours, under the provisions of paragraph 4.1.10 of the Council’s Constitution, a resolution was required by the majority of those Members of the Committee present to agree to continue with the meeting. It was RESOLVED that the meeting should continue.
In accordance with paragraph 4.1.18.4 of the Constitution the required number of members requested that a recorded vote be taken on the recommendation as noted above.
The recorded vote was as follows:-
To support the recommendations within the report:-
Councillors Lewis Davies, R Dew, John Griffith, Richard Griffiths, Glyn Haynes, K P Hughes, T Ll Hughes MBE, Vaughan Hughes, Llinos Medi Huws, Carwyn Jones, Eric W Jones, Richard Owain Jones, G O Jones, R Meirion Jones, Alun W Mummery, Bob Parry OBE FRAgS, Dylan Rees, Alun Roberts, Dafydd Roberts, J A Roberts, Margaret M Roberts, Nicola Roberts, Dafydd Rhys Thomas, Ieuan Williams and Robin Williams. TOTAL 25
Against the recommendations within the report:-
Councillors Robert Ll Jones, Bryan Owen, Shaun Redmond and Peter S Rogers.
TOTAL 4
Abstained : None
It was RESOLVED that the Council agrees to underwriting the Games but with certain conditions:-
· That the commitment to underwrite the Games is subject to Ynys Môn Bid Committee receiving the £400k funding from Welsh Government;
· That the Council have an Officer and the Portfolio Holder for Finance and the Portfolio Holder for Major Projects and Economic Development appointed to the Ynys Môn Bid Committee. The purpose of the Council’s representation would be to ensure proper governance, financial control and that the local fundraising takes place;
· That the Council’s representatives have the power to veto any decision which may result in an increase risk that the Council will have to make a financial contribution at the end of the Games arising from the agreement to underwrite the Games;
· That Ynys Môn Bid Committee revises its business plan to ensure that it becomes a more robust document, which addresses the risks relating to the control of costs and achieving income targets and also addresses other points raised in the Strategic Leisure assessment;
· That Ynys Môn Bid Committee develop a clear and coherent legacy plan that details the economic, social, environmental and cultural advantages and legacy of hosting the Island Games in 2025.
· That an Annual Report on the progress of the Ynys Môn Island Games Board be presented to the Executive and the relevant Scrutiny Committee.