Agenda, decisions and minutes

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Items
No. Item

The Chair welcomed everyone present to this the final Executive meeting of the current Administration. She thanked all the Officers for their work and support over the past five years and likewise thanked Members for their contributions. The Chair extended a particular thanks to Executive members Councillors R. Meirion Jones and R.G.Parry, OBE, FRAgS who were both retiring at the upcoming local council elections in May.

 

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Additional documents:

Minutes:

No declaration of interest was received.

 

2.

Urgent matters certified by the Chief Executive or His Appointed Officer

No urgent matters at the time of dispatch of this agenda.

Additional documents:

Minutes:

None to report.

 

3.

Minutes pdf icon PDF 274 KB

To present for confirmation, the draft minutes of the meeting of the Executive held on the following dates:-

 

   9 March 2022

   21 March 2022

Additional documents:

Minutes:

The minutes of the previous meetings of the Executive held on the following dates were presented for confirmation –

 

·         9 March, 2022 (extraordinary)

·         21 March, 2022

 

 

It was resolved that the minutes of the previous meetings of the Executive held on the following dates be approved as correct –

 

9 March, 2022 (extraordinary)

21 March, 2022

 

 

4.

Corporate Parenting Panel pdf icon PDF 272 KB

To present for adoption, the draft minutes of the Corporate Parenting Panel held on 15 March 2022.

 

Additional documents:

Minutes:

The draft minutes of the meeting of the Corporate Parenting Panel held on 15 March, 2022 were presented for adoption.

 

It was resolved that the draft minutes of the meeting of the Corporate Parenting Panel held on 15 March, 2022 be adopted.

 

5.

The Executive's Forward Work Programme pdf icon PDF 371 KB

To present the report of the Interim Head of Democratic Services.

Additional documents:

Minutes:

The report of the Interim Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period May to December, 2022 was presented for consideration and the following changes were noted –

 

·         Item 7 – Annual Report of the Statutory Director of Social Services on the effectiveness of Social Services: a new item for the Executive’s June, 2022 meeting.

·         Item 16 – Annual Performance Report 2021/22: a new item for the Executive’s October, 2022 meeting.

 

It was resolved to confirm the Executive’s updated Forward Work Programme for the period from May to December, 2022 as presented.

 

 

6.

Changes to the Constitution pdf icon PDF 207 KB

To present the report of the Interim Director of Function (Council Business)/Monitoring Officer.

Additional documents:

Minutes:

The report of the Acting Director of Function (Council Business)/Monitoring Officer regarding proposed changes to the Council’s Constitution as a result of the Local Government and Elections (Wales) Act 2021 was presented for consideration. The Executive was asked to recommend the changes to the Full Council meeting immediately afterwards.

 

Councillor Dafydd Rhys Thomas, Portfolio Member for Corporate Business presented the report summarising what the proposed changes entailed and the importance of the Constitution in providing a framework for the Council’s decision-making, and he commended the changes to the Executive.

 

The Executive was advised by the Legal Services Manager that the Local Government and Elections (Wales) Act 2021 introduced changes to the terms of reference of some committees mainly the Governance and Audit and Standards Committees. The Constitution has been amended to reflect these changes and the main changes relating to the Standards and Governance and Audit Committees are set out at Appendices 1 and 2 of the report.

 

In addition, the recent boundary review will result in an increase in the number of councillors on the Council from 30 to 35 after the elections meaning that the size of some committees will need to be increased. It is proposed that where there is a choice, seats on committees are increased in proportion to the increase in the total number of elected members rounded up where necessary. These changes were outlined in the table within the report.

 

It was resolved to recommend to the Council -

 

·         The adoption of the changes to the Constitution outlined in the report.

·         That the Council agree to make the recommended changes and delegate to the Monitoring Officer the power to make the changes to the Constitution as recommended together with any ancillary or consequential changes arising.