Agenda and minutes

To elect a Chairperson for the Charitable Trust Committee.

Mr T.Victor Hughes was elected Chairperson of the Isle of Anglesey Charitable Trust.

To elect a Vice-Chairperson for the Charitable Trust Committee.

Mr. Aled Morris Jones was elected Vice-Chairperson of the Isle of Anglesey Charitable Trust.

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Mrs Llinos Huws declared a personal and prejudicial interest in respect of item 7 on the agenda and she withdrew from the meeting during the discussion and determination of this matter. She also declared a personal but not prejudicial interest in respect of item 8 on the basis of her children’s membership of the Urdd organisation.

Mrs Nicola Roberts declared a personal but not prejudicial interest in respect of item 8 on the agenda on account of her own former membership and her children’s current membership of the Urdd organisation and she said that she would be keeping an open mind on the matter.

Mr Carwyn Jones declared a personal but not prejudicial interest in respect of items 7 and 8 on the agenda as a former member of the Anglesey Young Farmers Movement and on account of his children’s membership of the Urdd organisation but said that he would approach both matters with an open mind.

Mr Aled Morris Jones declared a personal but not prejudicial interest in respect of item 7 on the agenda on the basis of his former membership and his daughter’s current membership of the Rhosybol Young Farmers’ Club and he said that he would be keeping an open mind on the matter.

Mr W.T.Hughes also declared a personal but not prejudicial interest in respect of item 7 on the agenda as a former member of the Rhosybol Young Farmers’ Club and he said that he too would be keeping an open mind on the matter.

Mr R.P.Jones declared a personal and prejudicial interest in respect of item 7 on the agenda due to the fact that the Chair of the Anglesey Young Farmers’ Movement is a close relative and he withdrew from the meeting during the discussion and determination of this matter. He also declared a non-prejudicial interest in respect of item 8 on the agenda as a contributor to the Urdd organisation.

To present the minutes of the previous meeting of the Trust held on 22 April, 2014.

The minutes of the previous meeting of the Isle of Anglesey Charitable Trust were presented and confirmed as correct.

To present for confirmation and for adoption where necessary, the minutes of the meeting of the Investment and Contracts Sub-Committee held on 20^th May, 2014.

The minutes of the meeting of the Investment and Contracts Committee held on 20^th May, 2014 were confirmed and adopted where necessary.

To present the Budget for 2014/15. (To Follow)

A report setting out the provisional out-turn for 2013/14 along with recommended funding allocations for 2014/5 was presented for the Trustees’ consideration.

The Acting Accountancy Services Manager reported that the projected out-turn as updated and summarised in the table at 2.5 of the report shows that as at 31 March, 2014 the Trust’s revenue reserves stand at £210k in surplus from which position the 2014/15 and 2015/16 out-turns can be projected based upon an estimated 3% growth on the income invested. Consequently it is envisaged that £471k will be available for spending in 2014/15 and £484k in 2015/16.

The budget for 3014/15 as reflected in the written report proposes the following –

·           200K allocation to Oriel Ynys Môn in line with the reduced funding strategy for the Oriel adopted as part of the 2013/14 budget setting process.

The Acting Accountancy Services Manager said that following discussions with Mr Hywel Eifion Jones and in light of the financial position of the Oriel it is recommended that the allocation be adjusted upwards to £215k or £220k.

·           £66k allocation to village halls.

The Acting Accountancy Services Manager said that following discussions it is recommended that this be adjusted upwards to £80k

·        £50k allocation to community facilities and for minor grants

The Acting Accountancy Services Manager said that following discussions it is recommended that the £50k allocation be retained but that the level of each individual grant be adjusted upwards from £6k to £10k per annum.

The Secretary said that the decision to adopt a strategy of reduced funding for Oriel Ynys Môn was taken in part to create a clear distinction between a Council provision and the responsibilities of the Trust as a charitable entity. Oriel Ynys Môn is at present experiencing some difficulties in meeting

its income targets and is at risk of overspending. Mr Hywel Eifion Jones is proposing deviating from the strategy for this year to allow for an increased allocation to be made to the Oriel. However, the Trust must come to a decision on the level of funding to the Oriel independently of the Council’s perspective.

With regard to the proposed allocation for community facilities and minor grants the Secretary informed the Trustees that the total sum of all the applications received by the 9th May deadline (before they have been sifted for compliance with the Trust’s funding criteria) is estimated to be

£137k which is far in excess of the £50k recommended budget to be delegated to the General Grants Committee for this purpose. In addition, other applications for funding have been received or are in the offing including applications from the Anglesey Young Farmers’ Movement and Urdd

Gobaith Cymru which are under consideration at today’s meeting. However spending outside the budget parameters means making use of the Trust’s capital of £18m which the trustees can do if they so wish. As trustees, Members need to bear in mind also that the value of the fund can

decrease as well as increase depending on the market’s  ...  view the full minutes text for item 6.

To consider an application for funding from the Charitable Trust by the Isle of Anglesey Young Farmers’ Movement. (To Follow)

An application for funding by the Isle of Anglesey Young Farmers’ Movement was presented for the Trust’s consideration. The application requested an annual contribution of £30,000 over the next 5 years to fund part of the running costs of the Federation over that time as well as to promote

its programme of cultural and social activities. The application was supported by documentation which set out the Federation’s activities on Anglesey 2013/14 and how these contribute to the personal development of its members, as well as enriching the life of local communities on the Island; the movement’s promotion of bilingualism; its financial position and how it endeavours to provide value for money.

Sian Pierce Roberts, County Chair of the Anglesey Young Farmers’ Movement, Gerallt Hughes, County Chair of Training and Ann Postle, County Organiser gave a visual presentation and addressed the Trust on the application and what the funding would be used for, as well as the benefits they had personally derived from being members of the Anglesey Young Farmers’ Movement.

Members of the Trust were given the opportunity to ask questions of the Movement’s representatives.

It was resolved unanimously to approve the funding application made by the Anglesey Young Farmers’ Movement for £30k per annum for a period of 5 years.

To consider an application for funding from the Charitable Trust by Urdd Gobaith Cymru.

An application for funding by Urdd Gobaith Cymru was presented for the Trust’s consideration.  The application requested an annual contribution of £40,000 to develop first class services for the children and young people of Anglesey over the next 5 years to enable the organisation’s members to access more of its services daily and to expand the Urdd’s work to communities on the Island that might not have had the full service in the past. The application was supported by documentation which described the services which the Urdd can offer; its Business Plan and objectives along with its activities on Anglesey via various forums, committees, aelwydau,

eisteddfodau and other channels.

Eryl Williams, Anglesey Development Officer, Manon Rowlands, Mari Evans, Iestyn Wyn Lewis and Carwyn Jones, Anglesey Regional Members gave a visual presentation and addressed the Trust on the application, what the funding would be used for, and their own experiences as members of the Urdd on Anglesey.

Members of the Trust were given the opportunity to ask questions of the organisation’s representatives.

It was resolved unanimously to approve the funding application made by Urdd Gobaith Cymru for £40k per annum for a period of 5 years.

To receive a verbal update by the Secretary.

The Secretary updated Members of the Trust verbally on the position with regard to discussions in relation to the disposal of Rhosgoch land and the issues arising therefrom.  Members noted the information and gave their views on the issues reported.