Agenda and minutes

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Venue: Rhosneigr Village Hall

Contact: Shirley Cooke 

Items
No. Item

1.

Chairperson

To elect a Chairperson for the Committee.

Minutes:

Mr Islwyn Humphreys, Samaritans was elected Chairperson for the forthcoming year.  Mr Humphreys thanked his predecessor Councillor Alun Mummery for his hard work and guidance during the past year.

2.

Vice-Chairperson

To elect a Vice-Chairperson for the Committee.

Minutes:

Mr Wyn Thomas, Betsy Cadwaladr University Health Board was elected Vice-Chairperson for the forthcoming year.  Mr Thomas stated that he would be working on strengthening the relationship between Gwynedd and Môn.

3.

Declaration of Interest

To receive any declaration of interest by any Member or Officer regarding any item of business.

Minutes:

No declaration of interest was received.

4.

Matters Arising from the Minutes - 16th January, 2015 pdf icon PDF 83 KB

To submit the draft minutes of the previous meeting of the Liaison Committee held on 16th January, 2015.

Minutes:

The minutes of the previous meeting of the Voluntary Sector Liaison Committee held on 16th January, 2015 were presented and confirmed as correct.

 

Matters arising thereon:-

 

With reference to Item 3, local engagement arrangements and the work undertaken in the Seiriol Ward, the Chief Officer, Medrwn Môn advised that Lesley Griffiths, the Minister for Communities and Tackling Poverty, would be visiting the Seiriol Ward on 5th November, 2015.

5.

Isle of Anglesey Improvement Programme with the Third Sector pdf icon PDF 168 KB

To receive an update against the Work Programme.

 

a)     Review of the Third Sector – Final Report

 

       To receive an update by the Director of Community with specific reference

       to (p 5 & 6): - TO BE TABLED AT THE MEETING

 

1.    Terms of Reference for the Committee.

 

2.    To consider changing the name of the Voluntary Sector Liaison

       Committee to the Third Sector Liaison Committee.

 

3.    To nominate a Lead Member for the Third Sector.

 

4.    To review the Compact between IOACC and the Third Sector.

 

b)     Code of Practice – Comment on Review

 

       To receive an update by the Director of Community / Interim Head of

       Function (Resources)/Section 151 Officer.

 

c)     Compact

 

       To receive an update by the Director of Community / Interim Head of

       Function (Resources)/Section 151 Officer.

 

 

Additional documents:

Minutes:

The Director of Community reported on specific aspects of work undertaken which underpinned the Improvement Programme with the Third Sector, and focused in particular on the following:-

 

(a)     Review of the Third Sector - Final Report

 

The draft final report was tabled at the meeting.

 

The Director of Community advised that the Heads of Service Forum - Penaethiaid had endorsed the report and arrangements within the Council to support governance practices and the recommendations contained therein. In addition, an officer has been identified within financial services to oversee future funding aspects to improve management arrangements. The Director also advised that there was a need to discuss the report with the Health Sector, and requested the views of Medrwn Môn on the content. The report would thereafter be discussed by the Senior Leadership Team.

 

The Committee then focused on the following:-

 

1.  Terms of Reference for the Committee

 

It was agreed that the Head of Democratic Services and the Chief Officer, Medrwn Môn review the Terms of Reference in respect of the number of meetings required for the forthcoming year; time restraints; availability of staff resources.

 

2.  Name of Committee

 

It was resolved not to change the name to the Third Sector Liaison Committee as proposed in the draft report referred to at 5(a) above.

 

3.  Nomination of Lead Member

 

It was resolved that this be considered by the Council Leader.

 

(b) &(c)  Compact & Code of Practice

 

The Director of Community reported that the Compact has been endorsed by the Penaethiaid.  Arrangements would now be made with the voluntary sector to formally launch the Compact and the associated funding Code of Practice.

 

The Chief Officer Medrwn Môn thanked the Director of Community for the work undertaken in recent months in reviewing key documents.

 

6.

Council's Financial Programme 2016/17 pdf icon PDF 540 KB

To receive an update by the Council Leader / Interim Head of Function (Resources)/Section 151 Officer.

Minutes:

The Director of Community summarised the current position in relation to the Council’s programme for developing the Budget for 2016/17.

 

The Director referred in part to a series of review meetings currently in hand to review service budgets and discuss statutory and non- statutory function. 

 

Further work was planned during September, namely workshops with Members to develop proposals.  Consultation would take place on budget proposals from November onwards.

7.

Council's Procurement Arrangements

To receive an update by the Interim Head of Function (Resources)/Section 151 Officer / Procurement Officer.

Minutes:

The Corporate Procurement Officer summarised the Council’s new Procurement Policy and changes to Contract Procedure Rules adopted by the Council in May 2015. In particular, reference was made to procurement aspects in the funding Code of Practice.

 

The Corporate Procurement Officer further advised that he was prepared to arrange a briefing session for the voluntary sector on new procurement arrangements in due course in consultation with Medrwn Môn.

8.

Community Voice - Update - Medrwn Mon

To receive an update on project activities.

Minutes:

Ms Lyndsey Williams, Community Voice/Medrwn Môn summarised progress in relation to the Community Voice project and the work undertaken across specific sectors in various areas of Anglesey.  Medrwn Môn were working with the County Council to maximise the use of various local engagement proposals which have been set up to improve local arrangements. A further progress report will be submitted to the next meeting.

9.

Best Practice Consideration - SPOA - Medrwn Mon

To receive an update by the Chief Officer, Medrwn Môn.

Minutes:

The Chief Offficer, Medrwn Môn referred to best practice guidance prepared by the Welsh Assembly Government and requested the Council  consider the document when addressing service provision models in the future and asset transfer models.

10.

Social Services and Wellbeing Act

To receive an update by the Director of Community.

Minutes:

The Director of Community updated the Committee on progress in relation to specific requirements arising from the Social Services and Wellbeing Act.  In particular, she referred to the establishment of a Board to oversee equirements locally. A further report would be presented to this committee in due course.

11.

Third Sector Strategy BCUHB

To receive an update by the Assistant Director of Community Development, BCUHB.

Minutes:

The Assistant Director of Community Development, Betsy Cadwaladr University Health Board updated the committee on work undertaken to develop a Third Sector Strategy, which had been endorsed by the Board in April 2015. Underpinning the strategy was the need to improve communication and governance arrangements.

12.

Consultation "Community Asset Transfers in Wales"

To receive an update on the Consultation.

Minutes:

This item was dealt with under Item 9 above.

 

Other matters

 

The Chair reported that Aled Roberts (Taran) would no longer be attending this Committee as Taran has been dispanded.

 

The next meeting of the Voluntary Sector Liaison Committee will be convened at Medrwn Môn on 2nd October, 2015.