Meeting documents

The meeting will be opened by a prayer offered by Councillor E G Davies

Agenda

Presentations

(i) The Chair on behalf of the Council to extend a warm welcome to Alderman Mrs M A Edwards, MBE, former member of the Aethwy Rural District Council and the Isle of Anglesey Borough Council on the occasion of celebrating her 100th birthday on 2nd August, 2011.

(ii)The Chair will present awards to the successful Ynys Môn team Members who attended the recent Island Games on the Isle of Wight.

(iii) To submit a presentation by Mr Howard Davies Chief Executive, National Association of Areas of Outstanding Natural Beauty.

Members will also have an opportunity for a question and answer session following the presentation.

1. Minutes

To submit for confirmation and signature, the minutes of the meetings of the County Council held on the following dates:

• 12 May, 2011 (Enclosure A)
• 12 May, 2011 (AGM) (Enclosure B)
• 9 June, 2011 (Extraordinary) (Enclosure C)
• 13 July, 2011 (Extraordinary) (Enclosure CH)
• 8 August, 2011 (Extraordinary) (Enclosure D)

2. Declaration of interest

To receive any declaration of interest from any Member or Officer in respect of any item of business.

3. To Receive any announcements from the Chairperson, Leader of the Council, Board of Commissioners or the Head of Paid Service

4. Commissioners 1st Quarterly Progress Report

(a) To submit a presentation by Commissioner Alex Aldridge.
(Copy previously circulated to Members and available here)

(b) To submit the response of Carl Sargeant AM, Welsh Government Minister for Local Government and Communities to the report.
(Enclosure DD)

5. Presentation of petitions

To receive any petition in accordance with Paragraph 4.1.11 of the Constitution.

6. Changes To The Council Constitution

(Note: The function of approving changes to the Council's Constitution is exercisable by the Welsh Ministers whose approval to these changes will be sought but the Council is requested to endorse the recommendations referred to at 6.1 and 6.2 below).

6.1 Budget Procedure Rules

(a) To report that the Board of Commissioners at their meeting on 25th July, 2011 had resolved as follows:

“To recommend to the County Council and the Welsh Ministers that they accept the changes in Appendix 4 of the Budget procedure rules and to approve their addition to the Council's Constitution at 4.3 and to authorise Officers to make any consequential amendments to the Constitution;”

To submit Appendix 4 of the report of the Corporate Director (Finance) as submitted to the Board of Commissioners on 25th July, 2011.
(Enclosure 'E')

6.2 Local Government Measure 2011 and co-option of Lay Members

(a) To report that the Board of Commissioners at their meeting on 5th September, 2011, had resolved to recommend to the County Council and the Welsh Ministers as follows:

• “That they approve the changes to the Constitution as documented in the Appendix to the report with the saving that the existing delegation under 3.4.8.1(xi) remains effective throughout 2011, and to authorise Officers to make any consequential amendments to the Constitution;
• That it delegates the appointment of Lay Members to the Councillor members of the Audit Committee.
• That the advertisement and long listing for the lay member applications be arranged by Human Resources and the process be aligned with good practice recruitment processes so that Finance and Human Resources can provide an agreed short-list to the Audit Committee of candidates that are suitable for appointment.”

(b) To submit the report of the Corporate Director (Finance).
(Enclosure F)

7. Independent Remuneration Panel For Wales Draft Annual Report 2011-12

(a) To report that the Board of Commissioners at their meeting on 5th September, 2011 upon consideration above had resolved “that the matter be referred to the County Council for consideration and that in the meantime authority be given to the Chief Executive and the Corporate Director (Finance) to consult further with group leaders preparing a response to the consultation”.

(b) To submit the report of the Corporate Director (Finance) as submitted to the Board meeting on 5th September, 2011.
(Enclosure FF)

8. Exception to Contract Procedure Rules related to proposed works to Holyhead Cenotaph

In accordance with paragraph 4.5.16.10 of the Council Constitution, to submit for information, the report of the Head of Service (Planning and Public Protection).
(Enclosure G)

[Note:This matter was treated as an urgent matter at the meeting of the Board of Commissioners on 25th July, 2011. The Constitution states that decisions taken as a matter of urgency must be reported to the next available meeting of the Council with the reasons for urgency].

9. Annual Treasury Management Report 2010/11

To submit the report of the Corporate Director (Finance).
(Enclosure NG)

10. Joint LDP Delivery Agreement

To submit the report of the Head of Service (Planning and Public Protection).
(Enclosure H) - separate document

11. Granting of Freedom Status to the Royal Welsh Regiment

To submit a report by the Head of Service (Policy)
(Enclosure I)

12. Report By The Public Service Ombudsman For Wales

(a) To consider a public interest issued on 29th June, 2011 by the Public Service Ombudsman for Wales following an investigation of a complaint of maladministration against the Council. (Ombudsman's Case Reference 200902138).

(b) To submit the report of the Chief Executive.
(Enclosure L)

13. Delegations

The Chief Executive will present for information, a report setting out any changes to the scheme of delegation relating to Executive functions made by the Commissioners since the last Ordinary meeting (Rule 4.4.1.4 of the Executive Procedure Rules of the Constitution refers).
(Enclosure LL)

14. North Wales Fire And Rescue Authority

To receive a verbal report from Councillor Aled Morris Jones, one of this Council's representatives on the North Wales Fire and Rescue Authority, on meetings held by that Authority between 1st May, 2011 and 31st August, 2011.

15. North Wales Police Authority

To receive a verbal report from the Councillor P.S.Rogers, this Council's representative on the North Wales Police Authority, on meetings held by that Authority between 1st May and 31st August, 2011.