Agenda and minutes

Isle of Anglesey County Council - Tuesday, 25th September, 2018 2.00 pm

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Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mrs Mairwen Hughes 

Media

Items
No. Item

1.

Minutes pdf icon PDF 75 KB

To submit for confirmation, the draft minutes of County Council held on the following dates:-

 

  15th May, 2018

  15th May, 2018 (Annual Meeting)

  7th June, 2018 (Extraordinary)

  16th July, 2018 (Extraordinary)

Additional documents:

Minutes:

The minutes of the meetings of the Isle of Anglesey County Council were confirmed as correct :-

 

·      15 May, 2018

·      15 May, 2018 (Annual Meeting)

·      7 June, 2018 (Extraordinary)

·      16 July, 2018 (Extraordinary)

2.

Declaration of Interest

To receive any declaration of interest from a Member or Officer in respect of any item of business.

Additional documents:

Minutes:

Councillor Llinos M Huws declared a personal interest in respect of Item 13 – Rights of Way Improvement Plan 2018 -2028.

 

Councillor Eric W Jones declared a personal interest in respect of Item 4 – North Wales Fire and Rescue Authority : 2019-20 Financial Update and Consultation.

 

Councillor Dylan Rees declared a personal interest in respect of Item 4 – North Wales Fire and Rescue Authority : 2019–20 Financial Update and Consultation.

3.

To receive any announcements from the Chairperson, Leader of the Council or the Chief Executive

Additional documents:

Minutes:

The Chair made the following announcements :-

 

·      Congratulations to those who were successful at the National Eisteddfod, Royal Agricultural Show and the Anglesey Agricultural Show recently;

·      Congratulations to those secondary school pupils who had succeeded in their GCSE’s and A Levels;

·      Congratulations to the pupils from Year 11 at Ysgol Gyfun Llangefni who have recently been competing in the ‘Formula 1 for Schools’ competition in Singapore.  The Chair was pleased to report that Ysgol Gyfun Llangefni have won the ‘Ferrari Best Team Identity’ award;

·      Congratulations to Mr Pete Roberts and Cai Roberts, the husband and son of Councillor Nicola Roberts, who have been representing Wales recently in a shooting competition;

·      Congratulations to Councillor Robert Ll Jones and his wife Mrs Gillian Jones who will be celebrating their Golden Wedding on the 30th September;

·      Congratulations to Councillor Aled M Jones on his appointment as President of the Anglesey Young Farmers Federation.

 

The Chair announced that the Chairman’s Sunday will be held at Moreia Chapel, Llangefni on 14 October, 2018.

 

*          *          *          *

 

Condolences were extended to Councillor Robin Williams on the recent loss of his father.

 

Condolences were extended to Councillor Alun Mummery who has lost his brother-in-law recently.

 

Condolences were extended to the families of the former Councillors Mr Gwyn Jones, Dwyran, Mr John Meirion Davies, Menai Bridge, Mr J V Owen, Holyhead and Mr Barrie Durkin who represented the Benllech area.

 

Condolences were extended to any Member of the Council or staff who had suffered bereavement.

 

Members and Officers stood in silent tribute as a mark of their respect and sympathy.

4.

North Wales Fire and Rescue Authority: 2019-20 Financial Update and Consultation

Additional documents:

Minutes:

The Chair welcomed Councillor Meurig Ll Davies, Chairman of the North Wales Fire and Rescue Authority, Ms Helen McArthur, Assistant Chief Officer (Resources) and Ms Sian Morris , Assistant Chief Officer (Policy and Corporate Plan) to give a presentation as regards to the North Wales Fire and Rescue Authority 2019/20 Financial Update and Consultation.

 

The representatives of the North Wales Fire and Rescue Service gave a brief outline of the public consultation that is taking place which is encouraging people to have their say on ensuring affordable fire and rescue services, before the draft budget for 2019/20 is set in December 2018.  Each County Council in North Wales contributes towards the cost of providing fire and rescue service and the gap between the Authority’s estimated costs in 2019/20 and the level of financial contributions made by Councils in 2018/19 has reached almost £1.9m.  Whilst all public services are facing difficult financial decisions the Fire and Rescue Authority has a duty to ensure it remains as efficient as possible and to make sure it provides the level and quality of fire and rescue services expected by the public without introducing an unacceptable level of risk.  It was reported that efficiency savings have been undertaken to change the policy with regard to responding to automatic fire alarms and large animal rescue together with continued emphasis on reducing prevention of fire.  The Officers noted that the contribution to the North Wales Fire and Rescue Authority by the Isle of Anglesey County Council in 2018/19 was £3,356,175 which is a percentage allocation of 10.02%.  It is anticipated that an additional £190,272 contribution by this Authority is expected which would be an increase of £6.53 per average Band D dwelling Council Tax.

 

The Committee considered the information presented and made the following points :-

 

·       Clarification was sought as to the work carried out by the North Wales Fire and Rescue Serve as regards to the home visits in respect of the installation of fire alarms.  The Assistant Chief Officer (Policy and Corporate Plan) responded that preventative work in respect of home visits is paramount and if the Fire Service was to attend incident on the level before the presentative home visit the Fire Service the financial costs will be on a much high level.  She emphasised that each household should have a fire alarm and North Wales Fire and Rescue Service is on the forefront in installing alarms in households.  Reference was also made to the collaboration working with the Police Authority.  The Assistant Chief Officer gave examples of collaboration working with the Police Authority i.e. helping with searching for vulnerable missing persons, prevention of arson.  She noted that collaboration working with the Police Authority can result in bringing financial costs to a lower level for both services;

·       Clarification was sought that a suggestion was made during previous consultation on the North Wales Fire and Rescue Service budget that one of the two fire engines in Wrexham be taken out of service.  The Assistant  ...  view the full minutes text for item 4.

5.

Questions received pursuant to rule 4.1.12.4 of the Constitution

To submit the following question on notice by Councillor Peter Rogers to Councillor Robin Williams, the Portfolio Holder for Finance :-

 

‘The late Mr David Hughes who died in 1609 left a legacy of over 1,200 acres of land to support Education on the Island.  In 1887 this endowment was contributing £1,400 per annum.  How much did Education benefit on the Island last year?’

Additional documents:

Minutes:

·           Submitted – the following question on notice by Councillor Peter Rogers to Councillor Robin Williams, the Portfolio Holder for Finance :-

 

‘The late Mr David Hughes who died in 1609 left a legacy of over 1,200 acres of land to support Education on the Island.  In 1887 this endowment was contributing £1,400 per annum.  How much did Education benefit on the Island last year?’

 

The Leader of the Council responded, in the absence of the Portfolio Holder for Finance, that most of the expenditure incurred in 2016/17 as regards to the David Hughes Smallholdings Estate has been used to improve the buildings of the estate.  The David Hughes Smallholding Estate Trust Deed stipulates that the resource generated from the estate cannot be used to support education in general on the Island.  In 2017/18 a contribution of £1,000 was afforded to pupils or former pupils as stipulated within the criteria of the David Hughes Estate. 

 

Councillor Peter Rogers questioned whether the contribution of £1,000 in 2017/18 was a one-off payment or per year.  The Leader responded that the contribution was paid in accordance with the terms of the David Hughes Trust

6.

Notice of Motion Pursuant to Rule 4.1.13.1 of the Constitution

·           To submit the following Notices of Motion by Councillors Aled M Jones, Kenneth P Hughes and Robert Llewelyn Jones:-

 

(1)     “The Constitution of Anglesey County Council should be amended to

                  allow individuals of the public and interest parties i.e. Governors of

              a school to address The Executive Committee or Cabinet of The

        County Council”.

 

(2)    “The Constitution of Anglesey County Council should be amended to

              allow webcasting of both Scrutiny Committees”.

 

(3)    “The Constitution of Anglesey County Council should be amend to    allow

         motions to be discussed at full Council meetings that have been

         proposed by members of the public and supported by the signatures of 50 individuals who live on the Isle of Anglesey”.

 

·        To submit the following Notice of Motion by Councillors Robert Llewelyn Jones and Bryan Owen:-

 

“In view of the imminent changes that will come about as a result of Brexit, that a Panel be set up to obtain information on possible problems and to press home to the Welsh and British Governments the need for a sound approach to support these industries on Ynys Môn in all ways possible.

 

(1)       The farming industry which is a very important employer on Ynys Môn.

 

(2)       The port of Holyhead, again a large employer that will be in the frontline

  of changes.

 

(3)       Wylfa Newydd, the pylons, and what the withdrawal from the E.E.C., will mean to the funding and feasibility of the project.

 

We represent the people of Ynys Môn and we need to show that we understand their concerns and support them in every way possible.

 

We are entering into unchartered waters and need to be seen to be working

as an elected body doing all we can to assist these very important industries

on YNYS MÔN to survive and prosper after we leave the E.E.C. It is too

important to leave it to other government departments to look after our Island

economy in these uncertain times.

Additional documents:

Minutes:

·           Submitted – the following Notices of Motion by Councillor Aled M Jones, Kenneth P Hughes and Robert Llewelyn Jones :-

 

·       Councillor Aled M Jones submitted the following Notice of Motion :-

 

 “The Constitution of Anglesey County Council should be amended to allow individuals of the public and interest parties i.e., Governors of a school to address The Executive Committee or Cabinet of the County Council.”

 

Councillor K P Hughes seconded the motion.

 

Councillor Dafydd R Thomas, the Portfolio Holder for Corporate said that the County Council does not have the authority as regard to this matter.  The Head of Function (Council Business)/Monitoring Officer said that the Leader of Council has authority to allow members of the public to address the Executive and the full Council is unable to constrain the Leader of the Council in the exercise of that discretion. 

 

The Leader said that she was satisfied that the voice of local people has been heard within recent meetings of the Corporate Scrutiny Committee.  She noted that there is an opportunity for any Elected Member to ask to speak at the Executive on behalf of their local communities. 

 

Clarification was sought by Councillor Shaun Redmond as to whether it is the Leader’s discretion to allow public speaking at the Executive and Full Council.  The Head of Function (Council Business)/Monitoring Officer responded that the Leader has discretion to allow public speaking at the Executive only but not the full Council.  The full Council may adopt a public speaking scheme but the Executive cannot be compelled to adopt such a scheme.

 

In the ensuing vote it was RESOLVED that the motion shall not be carried.

 

(Councillors Glyn Haynes and Shaun Redmond abstained from voting).

 

·       Councillor A M Jones submitted the following Notice of Motion :- 

 

“The Constitution of Anglesey County Council should be amended to allow webcasting of both Scrutiny Committees.”

 

Councillor Shaun Redmond seconded the motion.

 

Councillor Dafydd R Thomas, the Portfolio Holder for Corporate said that he supported the motion but wished to make an amendment that the matter be referred to the Democratic Services Committee for consideration and report back to the full Council. 

 

Councillor R Ll Jones as Chair of the Democratic Services Committee seconded the amendment.

 

In the ensuing vote it was RESOLVED that the amended motion be carried.

 

·       Councillor A M Jones submitted the following Notice

 

‘The Constitution of Anglesey County Council should be amended to allow motions to be discussed at full Council meetings that have been proposed by members of the public and supported by the signatures of 50 individuals who live on the Isle of Anglesey.”

 

Councillor K P Hughes seconded the motion.

 

Councillor Dafydd R Thomas, the Portfolio Holder for Corporate said that he wished to make an amendment to the motion that the matter be referred to the Democratic Services Committee for consideration and report back to the full Council at its December meeting.

 

Councillor A M Jones said that he would withdraw his notice of motion if the matter is  ...  view the full minutes text for item 6.

7.

Presentation of Petitions

To receive any petition in accordance with Paragraph 4.1.11 of the Constitution.

Additional documents:

Minutes:

No petitions received.

8.

Statement of Accounts and ISA 260 pdf icon PDF 16 MB

To present the the following reports, as submitted to the Audit and Governance Committee on 19th September, 2018:-

 

·      Statement of Accounts for 2017/18;

·      The External Auditor’s report on the audit of the Financial Statements.

 

 

Additional documents:

Minutes:

Submitted – the following reports by the Head of Function (Resources)/Section 151 Officer as submitted to the Audit and Governance Committee on 19 September, 2018 :-

 

·           Statement of Accounts for 2017/18;

·           The External Auditor’s report on the audit of the Financial Statements.

 

It was RESOLVED :-

 

·      To accept the Statement of Accounts 2017/18;

·      To note the acceptance of the Annual Governance Statement 2016/17 by the Audit and Governance Committee and refer the document to the Leader of the Council and the Chief Executive for signature.

 

9.

Annual Treasury Management Review for 2017/18 pdf icon PDF 466 KB

To submit a report by the Head of Function (Resources)/Section 151 Officer as presented to the Executive on 17th September, 2018.

Additional documents:

Minutes:

Submitted – a report by the Head of Function (Resources)/Section 151 Officer as presented to the Executive on 17 September, 2018.

 

·      To note that the outturn figures contained in the report;

·      To note the provisional 2017/18 prudential and treasury indicators in the report.

 

 

10.

Adoption of Powers by Council and Delegation to Officer pdf icon PDF 120 KB

To submit a report by the Head of Function (Council Business)/Monitoring Officer and Head of Regulation & Economic Development as presented to the Executive on 21st May, 2018.

Additional documents:

Minutes:

Submitted – a report by the Head of Function (Council Business)/Monitoring Officer and Head of Regulation and Economic Development as presented to the Executive on 21 May, 2018.

 

It was RESOLVED to :-

 

·       Adopt the powers listed in Section A of Enclosure 1;

·       Amend the Scheme of Delegation in the Constitution to delegate the exercise of the powers noted in Section A of Enclosure 1, to the Head of Service (Regulation and Economic Development);

·       Remove the powers listed in Section B of Enclosure 1, from the Scheme of Delegation in the Constitution, which delegates these Powers to the Head of Service (Regulation and Economic Development);

·       Authorise the Council’s Head of Function (Council Business)/Monitoring Officer to make the necessary changes to the Scheme of Delegation, and any consequential amendments, to reflect the adoption, delegation and removal of the said powers;

·       Authorise the Council’s Head of Function (Council Business)/Monitoring Officer to make any future changes to the Constitution, without requiring Executive or full Council approval, where those changes are as a result of legislative changes where additional/revised delegation to Officers is required in order to execute additional powers or rights granted to the Council by amended or new legislation;

·       Amend the Scheme of Delegation in the Constitution to delegate to the Head of Function (Council Business)/Monitoring Officer :-

 

‘To review and update the Council’s Constitution from time to time, to include any changes arising from amended, substituted or new legislation; any restructure of the organisation already authorised as required and to include new delegations to Officers, namely the Head of Service with responsibility for the relevant service, to have full delegated authority to discharge the function on the Council’s behalf, unless it is a matter reserved to the Council, Executive or a Committee.’

 

11.

Role and Accountabilities Of The Statutory Director Of Social Services pdf icon PDF 194 KB

To submit a report by the Assistant Chief Executive (Governance and Business Process Transformation and Statutory Director of Social Services) as presented to the Executive on 17th September, 2018.

Additional documents:

Minutes:

Submitted – a report by the Assistant Chief Executive (Governance and Business Process Transformation and Statutory Director of Social Services) as presented to the Executive on 17 September, 2018.

 

It was RESOLVED to :-

 

·      Adopt the protocol included within Appendix 1 of the report;

·      Authorise the Council’s Head of Function (Council Business)/Monitoring Officer to make the necessary changes to the Scheme of Delegation for the Assistant Chief Executive (Governance and Business Process Transformation) in the Constitution, and any consequential amendments, to reflect the adoption of the protocol in Appendix 1.

12.

Annual Report of the Statutory Director of Social Services 2017/18 pdf icon PDF 4 MB

To submit a report by the Assistant Chief Executive (Governance and Business Process Transformation and Statutory Director of Social Services) as presented to the Corporate Scrutiny Committee on 5th July, 2018, and the Executive on 16th July, 2018.

Additional documents:

Minutes:

Submitted – a report by the Assistant Chief Executive (Governance and Business Process Transformation and Statutory Director of Social Services) as presented to the Corporate Scrutiny Committee on 5 July, 2018 and the Executive on 16 July, 2018.

 

It was RESOLVED to accept the report.

13.

Rights of Way Improvement Plan 2018-2028 pdf icon PDF 4 MB

To submit a report by the Interim Head of Highways, Waste and Property.

Additional documents:

Minutes:

Submitted – a report by the Interim Head of Highways, Waste and Property in respect of the new Rights of Way Improvements Plan (2018 – 2028) and revised public rights of way policies.

 

It was RESOLVED to approve the new Rights of Way Improvement Plan 2018 – 2028 and the revised public rights of way policies.