Agenda, decisions and minutes

Virtual Extraordinary Meeting (at present members of the public are unable to attend), Isle of Anglesey County Council
Tuesday, 2nd February, 2021 2.00 pm

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Contact: Mrs Mairwen Hughes 

Media

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest from a Member or Officer in respect of any item of business.

Additional documents:

Minutes:

None received.

2.

To receive any announcements from the Chairperson, Leader of the Council or the Chief Executive

Additional documents:

Minutes:

The Chair made the following announcements:-

·        The current restrictions as regards to the pandemic have now been in place since before Christmas and it continues to be a challenging period for everyone as well as the sevices of the Council.  It is important that everyone follows the rules during a period where important work is currently undertaken with the rollout of the vaccine across the country.  The Chair thanked the staff for their committment of the difficult period and she also thanked the support of other services who support the public sector, voluntary sector and the private sector.  She expressed her thoughts during this difficult period as to those who have lost close family and friends.

 

·        Best wishes was extended to Councillor Lewis Davies following his decision to retire as being an Elected Member of the Council.  Councillor Davies served as a Member for the Seiriol Ward for many years and the Chair thank him for his services.

 

·         Congratulations was extended to the Chief Executive, Mrs Annwen Morgan on becoming a grandmother once again. 

 

*          *          *         *

Condolences were extended to the families of Mr Robert Hughes from the Waste Section and Ms Maureen Williams of Ysgol Corn Hir who passed away recently. 

Condolences were extended to Mr Fôn Roberts, Interim Director of Social Services who lost his mother recently.

Condolences were also extended to any Member or staff who had suffeered a bereavement.

Members and Officers paid silent tribute as a mark of respect and sympathy.

*          *          *          *

The Chief Executive in her role as Returning Officer announced that the by-elections for the vacant seats on the Holyhead Ward and Seiriol Ward on the Isle of Anglesey Council will be convened on the 6th May, 2021 in conjunction with the Assembly Elections and Police and Crime Commissioner Elections. 

 

3.

Changes to the Constitution - Restructure of the Senior Leadership Team pdf icon PDF 700 KB

To submit a report by the Chief Executive, as presented to the Executive on 25 January 2021.

Additional documents:

Minutes:

The report of the Chief Executive with regard to restructuring the Senior Leadership Team was presented for the Council’s acceptance.

 

The Portfolio Member for Corporate Business introduced the report as dealing with a proposed restructure of the Senior Leadership Team and the consequential constitutional changes.

 

The Chief Executive referred to the changes to the Council’s Constitution approved by Council in March 2020 to reflect the internal restructuring of the senior management team by the former Chief Executive in 2019. Following the departure of the Chief Executive, the Deputy Chief Executive was appointed Chief Executive and the Director of Place and Community Well-being was appointed Deputy Chief Executive. Since November, 2019 the role of Director of Place and Community Well-being has been vacant despite the post being subject to two external advertising campaigns. Following the first unsuccessful advertising campaign the duties of the Director post has been carried out by internal applicants appointed as Interim Head Of Service – Regulation and Economic Development and an officer appointed as a lead on place shaping.

 

The Chief Executive further said that the pandemic emergency has shown that the Council must have suitably qualified officers within specific areas for the future; the coronavirus response has also clearly demonstrated the importance of appropriate competencies for this level of posts. In addition, the pandemic period has also proved the essential importance of working with partners and communities to build community resilience to deal with different challenges for which work officers need sufficient and reasonable time. Sufficient balanced capacity is needed across all services to ensure the Council’s future resilience within the higher tier of management and leadership. Although interim arrangements have worked well they are not effective in the long term. There is a requirement to make a decision in relation to the role of Director and the resultant interim posts created as a result of the failure to recruit to that role.

 

A report was presented to the Appointments Committee 18th December, 2020 seeking its recommendation for the best way forwards in terms of filling the void in the Council’s senior management team. In that report the Chief Executive expressed her professional view that the best option would be to delete the Director’s post and appoint one Head of Service for Regulation and Economic Development thereby eliminating the workload associated with the senior Team; the Deputy Chief Executive would in practice lead on this aspect of the post in the Senior Team. As such consideration would therefore need to be given to supporting some of the Deputy’s duties and under his supervision linking them to the Place Shaping aspect from the Director’s role. The simplest option would be to create an additional post on Grade 9 to provide capacity and resilience for the structure and support the Deputy Chief Executive and the newly created Head of Regulation and Economic Development The Appointments Committee endorsed this approach and its formal resolutions to that effect are noted in the report.  Sections 5 and 6 of the  ...  view the full minutes text for item 3.