Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

Councillor H Eifion Jones declared a personal and prejudicial interest in respect of item 11 on the agenda and withdrew from the meeting during the discussion thereon.

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on 17^th March, 2014.

The minutes of the previous meeting of the Executive held on 17th March, 2014 were submitted for confirmation.

RESOLVED that the minutes of the meeting of the Executive held on the 17^th March, 2014 be confirmed as a true record.

To submit for information, the draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 19^th March, 2014.

The draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 19th March, 2014 were submitted for information.

RESOLVED to note the contents of the draft minutes of the meeting of the Voluntary Sector Liaison Committee held on 19th March, 2014.

To submit a report by the Interim Head of Democratic Services.

Submitted - The report of the Interim Head of Democratic Services seeking approval of the Executive’s updated Forward Work Programme for the period May to December, 2014.

The Policy Officer highlighted the changes to the Work Programme since it was previously considered and the reasons therefore and she sought the Executive’s approval for a further two changes viz. to defer consideration of Items 6 and 8 on the work programme in relation to constitutional matters from the Executive’s May meeting to its July meeting.

RESOLVED to confirm the updated Forward Work Programme for the period May - December, 2014, subject to the additional changes outlined at the meeting.

To submit a report by the Deputy Chief Executive.

Submitted - The report of the Performance and Business Support Manager incorporating the Annual Delivery Document for 2014/15 which outlined the main areas of improvement in terms of the delivery of the Council’s corporate priorities during 2014/15.

The Leader of the Council reported on the observations made by the Corporate Scrutiny Committee in considering the Annual Delivery Document at its meeting held on 17th April whose Members as well as raising specific points, had sought reassurance regarding the achievability of the plan given the prevailing climate of diminishing resources and budget reductions. Members of the Corporate Scrutiny Committee had also suggested that part of the document might be more accessible if they were in matrix/tabular form. The Leader said that that each of the Delivery document’s objectives are founded on the Council’s detailed service business plans and have a robust and solid basis. The document in its current narrative format is intended to convey to the public in a clear manner, the Council’s improvement objectives for 2014/15.

RESOLVED to accept the Annual Delivery Document for 2014/15 and to recommend its adoption by the County Council at its meeting to be held on 8^th May, 2014.

To submit a report by the Director of Lifelong Learning.

Submitted – The report of the Childcare Development Officer setting out the principal messages along with matters requiring attention from the assessment of the sufficiency of the Authority’s childcare arrangements as required by the Child Care Act, 2006.

In response to questions by Members regarding how the areas needing attention will be addressed, the Childcare Development Officer clarified that the Authority is in receipt of  a grant from the Welsh Government of £61k per annum which is assured for a period of 3 years which will be utilised to strengthen and address any gaps in services. To supplement this funding it is the intention to raise a charge for the provision of training of approximately £10 per attendee per course. The Officer said that the principal issues raised in the consultation with parents were related to the scheduling of childcare, and childcare arrangements during holiday periods.

RESOLVED to accept the report as an assessment of childcare needs in Anglesey for publication in April, 2014 and to be presented to the Welsh Government in accordance with the requirements.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act”. 

RESOLVED under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act. 

To submit a report by the Head of Function (Council Business).

Submitted  and considered – The report of the Head of Function (Council Business) outlining the actions required and considerations involved in ensuring compliance with the recommendations of the Information Commissioner in his post audit report of October 2013 with regard to dealing with the Council’s archive of closed files.

Councillor H. Eifion Jones suggested that an update on progress with the task be provided and it was agreed that a progress report on meeting targets be presented to the May meeting of the Corporate Scrutiny Committee.

RESOLVED:

• To allocate the funds described in Enclosure 1of the report for dealing with the Council’s archive of closed files.

• That an update report on progress on the task be presented to the Corporate Scrutiny Committee at its meeting on 12 May, 2014.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

RESOLVED under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.

To submit a report by the Head of Environmental and Technical.

Submitted – The report of the Head of Service (Environment and Technical) in relation to the development of the Menai Science Park.

The Portfolio Member for Highways, Property and Waste Management reported that further to the resolutions of the Executive from its meeting held on 4th November, 2013, negotiations with representatives from Bangor University for the disposal of IACC land at Gaerwen have concluded, and an acceptable offer made in line with the valuation provided by the District Valuer.

RESOLVED to proceed with the disposal of IACC land at Gaerwen in accordance with the offer made by Bangor University.