Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

Councillor Kenneth Hughes declared an interest in respect of item 13 on the agenda. He remained at the meeting during the discussion of the matter but did not participate in the discussion or voting thereon.

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on 9^th June, 2014.

The minutes of the previous meeting of the Executive held on 9th June, 2014 were presented for confirmation.

It was resolved that the minutes of the previous meeting of the Executive held on 9th June, 2014 be confirmed as a true record.

To submit for information, the draft minutes of the Corporate Parenting Panel held on 2nd June, 2014.

The draft minutes of the meeting of the Corporate Parenting Panel held on 2 June, 2014 were presented for information.

It was resolved to note the draft minutes of the meeting of the Corporate Parenting Panel held on 2nd June, 2014, as information.

To submit a report by the Interim Head of Democratic Services.

The report of the Interim Head of Democratic Services Manager incorporating the Executive’s Forward Work Programme for the period from September, 2014 to April, 2015 was presented for approval.

The Interim Head of Democratic Services reported that a request had been made by the Lifelong Learning Service for the inclusion of an additional item on the agenda of the September meeting with regard to funding the Archives Service.

It was resolved to confirm the updated Forward Work Programme for the period September 2014 - April, 2015, with the inclusion of an additional item for September as outlined at the meeting.

To submit a report by the Interim Head of Function (Resources).

The report of the Interim Head of Function (Resources) and Section 151 Officer outlining the background to the delivery of the Council’s Revenue Budget for 2015/16 together with the key features for the delivery process was presented for the Executive’s consideration.

It was resolved to note the report.

To submit a report by the Interim Head of Function (Resources).

The report of the Interim Head of Function (Resources) and Section 151 Officer incorporating a Capital Strategy for 2014 was presented for the Executive’s consideration.

The Portfolio Member for Economic Development, Tourism and Leisure noted the need for a status report on the position with regard to disposing of Council assets.

It was resolved –

•  To approve the Capital Strategy as presented.

•  To note the figures on available capital funding and to approve the provisional figure of £3.953m for planning purposes for the 2015/16 Capital Programme.

To submit a report by the Head of Function (Council Business)/Monitoring Officer.

The report of the Solicitor for Corporate Governance setting out the implications of the introduction under Part 2 of the Local Government (Wales) Measure 2011 of an entitlement to a period for family absence for Members of local authorities along with the related newly published Regulations was presented for the Executive’s consideration.

It was resolved to recommend to the County Council that:

•  It approves the changes to the Council’s Constitution as detailed in Appendix 1 to the report.

•  A Democratic Services Sub-Committee be established for the purpose of hearing appeals under the Regulations.

•  When a Member is taking family absence under the Regulations, and is paid a senior salary, this senior salary shall be discontinued during any period of family absence which exceeds two weeks. Pursuant to the Regulations, Members are still eligible to retain their basic allowance. A substitute may be appointed to cover for the Member on family absence provided that the period of absence is for longer than two weeks and that the substitute shall be entitled to receive a senior salary where appropriate.

•  The Chief Executive shall have delegated authority from the Council to cancel or end a period of family absence which is not covered by the Regulations.

To submit a report by the Head of Function (Council Business)/Monitoring Officer.

The report of the Solicitor for Corporate Governance setting out the implications of and discretion provided with regard to implementing Section 4 of the Local Government (Wales) Measure 2011 in respect of remote attendance was presented for the Executive’s consideration. The report outlined the challenges involved in complying with the technical requirements in the Measure to enable Elected Members of a local Authority to attend meetings remotely by audio visual link.

It was resolved to recommend to the County Council that –

•  It notes the report and the discretion provided in Section 4 of the Local Government (Wales) Measure 2011.

•  It rejects the use of remote attendance at this stage.

To submit a report by the Director of Community.

The draft Annual Report of the Director of Social Services for 2013/14 was presented for the Executive’s consideration.

It was resolved to accept the Annual Report of the Director of Social Services and to note its contents.

To submit a report by the Director of Community.

The report of the Strategic Transformation Programme Project Manager for Adult Social Care in respect of the outcome of the consultation on the intention to sell Garreglwyd Residential Home was presented for the Executive’s consideration. The report sought approval to proceed with the sale.

Councillor Trefor Lloyd Hughes presented his views as a Local Member and Councillor R.Meirion Jones as Chair of the Corporate Scrutiny Committee provided a summary of the considerations highlighted by the Committee from its meeting on 1st July, 2104 with regard to this matter.

It was resolved that Garreglwyd be sold with a preferred use for it to be run as a specialist dementia facility or other private nursing or private residential care provision with the provisos that:

•  Care of current residents is prioritised and best practice guidance for care (including any transfer of care) is adopted and implemented.

•  No commissioning commitment will be made to accompany the sale.

•  Engagement with residents, families, staff and Members is undertaken on a continuous basis.

To submit a report by the Director of Community.

The report of the Strategic Transformation Programme Project Manager for Adult Social Care incorporating a business case and rationale for the development of extra care provision in Amlwch and Llangefni was presented for the Executive’s consideration.

Councillor W.T. Hughes presented his views as a Local Member. Councillor R. Meirion Jones spoke on behalf of Local Member, Councillor Nicola Roberts and sought reassurance that the existing Plas Penlan residential care home would not be decommissioned until the new extra care model for the Llangefni area is in place. The Leader and Portfolio Member for Social Services affirmed that that would be the case in both areas.

The Head of Adults’ Service confirmed that he would make arrangements for the staff of the current residential homes in the two areas to visit the extra care facility in Llanrwst previously visited by some Members of the Council.

It was resolved to agree in principle to the development of extra care in Amlwch and Llangefni, and in conjunction with this and as part of developing appropriate future provision, that the existing residential care homes in those locations (Brwynog and Plas Penlan) are de-commissioned and officers undertake the work necessary to achieve this.

To submit a report by the Director of Lifelong Learning.

The report of the Schools Modernisation Programme Manager on the outcome of the formal consultation conducted in the Llannau area with regard to the establishment of a new area school was presented for the Executive’s consideration.

Councillor Llinos Medi Huws spoke as a Local Member and sought clarification of the position with regard to entitlement to free school transport to the proposed new area school.

It was resolved to accept the report and to note its contents.

(Councillor Kenneth Hughes did not vote as he had declared an interest in the matter).

To submit a report by the Director of Lifelong Learning.

The report of the Director of Lifelong Learning regarding opportunities to modernise the education provision by the establishment of Management Partnerships where appropriate was presented for the Executive’s consideration.

It was resolved to approve the recommendations of the report as follows:

•  To ensure that every governing body understands the Authority’s intentions if opportunities arise to set up a “Management Partnership.”

•  To create possible models of collaboration between schools where there is likelihood of a Head teacher leaving the post or where there are less than 75 pupils, or where the Governing Body expresses a desire to work with another school.

•  To ensure that there is a specific training programme in place for providing the appropriate support for head teachers to feel confident to be responsible for a “Management Partnership.”

To submit a report by the Head of Housing Services.

The report of the Head of Housing Services incorporating the draft Local Housing Strategy for 2014-19 was presented for the Executive’s consideration.

It was resolved to approve the draft Local Housing Strategy for 2014-19 for the purpose of a public consultation.

To submit a report by the Head of Housing Services.

The report of the Head of Housing Services with regard to developments in relation to Housing Revenue Account Subsidy Reform was presented for the Executive’s consideration.

It was resolved –

•  To note recent developments in ending the HRA Subsidy system in Wales and move to a self-financing model for local authority housing.

•  To endorse the Council’s response to the Welsh Government’s consultation document, “New Local Housing Authority Self-Financing System (HRAS Reform), May, 2014 (section 5 of the report).

•  To endorse Option 3 for the distribution of the borrowing cap as an acceptable option.

•  To endorse the strategic direction for the Housing Service to become self-financing and that a project team be established to proceed with preparing for exiting HRAS by the end of March, 2015, and that the Portfolio Member for Housing be a member of the project team.

•  That a seminar be arranged for all Elected Members in the Autumn on self-financing.

To submit a report by the Director of Sustainable Development.

The report of the Planning Principal Development Officer (Strategy) and supporting documentation in relation to the New Nuclear Build at Wylfa Supplementary Planning Guidance was presented for the Executive’s consideration.

The Planning Principal Development Officer (Strategy) reported on the aims and objectives of the SPG and on the observations made by the Partnership and Regeneration Scrutiny Committee on the contents of the SPG following its consideration of the matter at its meeting held on 11 July, 2014.The Executive’s support was sought for the submission of the SPG to the full Council.

It was resolved to recommend the new Nuclear Build (NNB) Supplementary Planning Guidance (SPG) for submission to the County Council at its meeting in July, 2014.

To submit a report by the Chief Planning Officer.

The report of the Chief Planning Officer incorporating a Planning Performance Agreement Charter (PPA) and draft Planning Performance Agreement was presented for the Executive’s consideration. The documents are intended to provide a basis to generate resources in order to enable Officers to deal, where appropriate with planning applications for major developments as well as consultations on developments which will impact on the Island.

It was resolved to support and formally adopt the Planning Performance Agreement (PPA), Charter and the draft Planning Performance Agreement.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was resolved to adopt the following:

Under Section 100 (A) (4) of the Local Government Act, to exclude the press and public from the meeting during the discussion on the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A of the said act and in the Public Interest Test presented.

To submit a report by the Head of Service (Environment & Technical Services).

The report of the Principal Valuation Officer in respect of the disposal of the former Llansadwrn School/Community Centre was presented for the Executive’s consideration.

Councillors Lewis Davies and Carwyn Jones presented their views as Local Members.

It was resolved to approve Offer A on the basis that it represents the best commercial realisation of its asset to the Council.