Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

Councillor H.E. Jones declared that he is a Governor of both Brynsiencyn and Llanddaniel Primary School but having sought the advice of the Monitoring Officer he was able to take part and vote as his interest was not prejudicial on account that he has no family at either school.

No urgent matters at the time of dispatch of this agenda.

None received.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 21^st September, 2015.

The minutes of the previous meeting of the Executive held on 21 September, 2015 were presented for confirmation.

It was RESOLVED that the minutes of the previous meeting of the Executive held on 21st September, 2015 be approved.

·           To submit for adoption, the draft minutes of the Corporate Parenting Panel held on 7^th September, 2015.

·           Fostering Recruitment and Technology

To submit the report of the Fostering Recruitment and Marketing Officer.

The draft minutes of the Corporate Parenting Panel held on 7^th September, 2015 were presented for the Executive’s information.

It was RESOLVED to adopt the draft minutes of the Corporate Parenting Panel held on 7^th September, 2015.

ARISING THEREON

Fostering Recruitment -Technology

Submitted – the report of the Fostering Recruitment and Marketing Officer in relation to the above. 

The Director of Community stated that fostering micro-sites and social media offers a higher level of direct engagement between services and their local, target audience, and fostering agencies are making full use of this technology.  Establishing Facebook, twitter accounts and a micro-site for fostering on Anglesey would support the Invest to Save initiative, which aims to increase the number of foster carers on Anglesey.

It was RESOLVED :-

·           To develop an Isle of Anglesey County Council fostering micro-site;

·           To establish Facebook and Twitter accounts.

To submit the report of the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period November 2015 to June 2016 was presented for the Executive’s approval.

The Head of Democratic Services updated the Committee on the contents of the Work Programme as follows :-

Items new to the Work Schedule

·        Item 12 – The Council’s Corporate Asset Management Plan (Land and Buildings scheduled for 30 November, 2015

·        Item 13 – TAITH Joint Committee scheduled for 30 November, 2015

·        AONB Management Plan - A new item not on the work schedule which is anticipated to be discussed at the 30 November, 2015 meeting.

Slippages on the Work Programme

·        Rescheduled to 30 November 2015 is Item 9 – Council Housing Development Strategy 2015 – 2020;

Rescheduled to 30 November 2015 is Item 10 – Schools Modernisation – North West Anglesey Area (Llannau).

It was RESOLVED to confirm the Executive’s updated Forward Work Programme for the period from November, 2015 to June, 2016.

To submit the report of the Head of Function (Resources)/Section 151 Officer. - TO FOLLOW

The report of the Interim Head of Function (Resources)/Section 151 Officer in relation to sewage charges for years prior to 2015/16 and the favoured option for the collection of sewage charges was presented for consideration.

It was RESOLVED :-

·           To note the Interim Head of Function (Resources)/Section 151 Officer’s decision that the actual sewage charge cost to the Council for 2014/15 from the MoD’s agent (£15,073.92) is recharged and recovered in full from the property owners of the 58 relevant properties at Bryn Trewan, Caergeiliog during 2015/16;

·           To further note the Interim Head of Function (Resources)/Section 151 Officer’s decision that the Consumer Price Index is used to measure the official rate of inflation when calculating the annual increase in the recharge to each property owner, comparing this to the actual charge from the MoD’s agent.  The greater of the two shall be the recharge;

·           That the preferred option be Option 1 within the report;

·           Any outstanding or recharges not billed older than 6 years old (i.e. prior to April 2009) are, if unpaid, written off in accordance with Financial Procedure Rules and for those not yet billed no recharge invoices to property owners are issued.  The figure calculated for not billed periods older than 6 years old, is also written off in accordance with Financial Procedure Rules (total value bills not raised older than 6 years £21,276.12, outstanding older than 6 years £435.00)

To submit the report of the Chief Executive / Head of Highways, Waste and Property.

The report of the Chief Executive and Head of Service – Highways, Waste and Property in relation to street and house naming and numbering policy was presented for consideration.

The Policy and Strategy Manager stated that the Council does not have any statutory powers to enforce names on individual houses.  She noted that the Council’s Language Task Group considers that the tradition and cultural heritage of the island should be promoted by encouraging house owners to keep indigenous Welsh names on their homes.

It was RESOLVED :-

·           To approve a policy on naming and numbering streets and houses which promotes the island’s tradition and cultural heritage.

·           To delegate responsibility for monitoring success in relation to naming houses to the Language Task Group.

To submit the report of the Head of Adults’ Services.

The report of the Head of Adult’s Services was presented in respect of the Older Adult Accommodation at Haulfre Residential Home. 

The Head of Adult’s Services stated that the Council has agreed to progress towards a model of Extra Care reducing reliance on residential provision and targeting future investment towards this goal.  In doing so the Council has indicated that it will aim to maintain currently operated residential care homes within its control up to the point that Extra Care is developed, and the homes decommissioned.  To achieve this goal it has been estimated that the cost for Haulfre would total £168k.

Councillor Lewis Davies, a local member for the Seiriol Ward wished to thank the Officers for their work in respect of Haulfre Residential Home.  He stated that there has been strong opposition by the local community to the potential closure of Haulfre. 

The Portfolio Holder for Social Services and Housing stated that £168k needed to be spent on Haulfre Residential Home to secure safety measures for the residents until the Extra Care facility within the Seiriol area is in place.

It was RESOLVED :-

·           That the Council invest in Haulfre to address all areas associated with basic standards of dignity (short term costed Option 1).  This work will provide a home which has appropriate sluice facilities, provides additional toileting facilities, ensuring adequate provision on each floor and ensures toilet facilities within easy reach of the communal areas.  As a result of the continued increase in the cost per bed at Haulfre additional revenue support will be required by Adult Services to meet these additional costs over the next two years;

·           A target date of no later than October 2017 be set for identifying a site, securing planning permission, identifying a developer and approving a business case for the development of extra care in the Seiriol area, or in the south of the Island;

·           Once new Extra Care facility is opened all current facilities at Haulfre will be closed (should the Haulfre site be selected for Extra Care closure at an earlier point may be required);

·           Should it not be possible to identify a site, secure planning permission and receive approval for a business case for the development of Extra Care in this area by October 2017, there will be further public consultation regarding the closure of Haulfre Residential Home, including the identification of suitable provision for the residents of Haulfre at that time.  In reaching its decision the Council will have due regard to all relevant factors, including, but not limited to, the consultation process which has just been undertaken, the commitment already made to developing extra care on Anglesey and the concerns highlighted in relation to the adequacy/shortcomings of the current home and the costs of continuing to operate the home.

To submit the report of the Head of Learning.

The report of the Head of Learning was presented outlining the options considered as part of the statutory consultation process with regard to Bro Rhosyr and Bro Aberffraw areas school modernisation provision.

The Portfolio Holder for Education stated that following consultation Option B4a was the preferred option for the provision of primary education in the Bro Rhosyr and Bro Aberffraw areas.

Councillor Ann Griffith, a local member area requested that a further one month formal consultation process needed to be undertaken as parents and local residents within the areas of Bro Rhosyr and Bro Aberffraw consider that they have not received the adequate information regarding proposed Church status of the school before any decision is made.  She also referred to concerns in respect of the future of the playing fields attached to the schools that are proposed to be closed and the Bodorgan Community Centre.

The Chair of the Corporate Scrutiny Committee stated that the Scrutiny Committee discuss in detail the issue that a Church in Wales School would  have a right to appoint one quarter of the governing board membership of such school.  He suggested that the County Council should discuss this matter further.

It was RESOLVED to approve option B4a as the preferred option for the provision of primary education provision in the Bro Rhosyr and Bro Aberffraw areas as outlined in the report.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit the report of the Chief Executive.- APPENDIX TO FOLLOW

The report of the Chief Executive was presented in relation to the Anglesey Further Education Trust.

It was RESOLVED :-

·      To approve the accounts as outlined in Appendix C of the report;

·      To delegate authority to the Authority’s Section 151 Officer for signing the accounts from 2005/2006 to 2013/14 and future annual accounts;

·      To approve recharging the Anglesey Further Education Trust for governance costs including financial administration, legal services and strategic management of the Trust, subject to receiving advice from the Section 151 Officer and the Monitoring Officer concerning charging powers;

·      To delegate authority to the Head of Highways, Waste and Property for a programme of refurbishment and maintenance for 2016/2021 for the properties within the David Hughes Endowment Estate;

·      That a press release on behalf of the County Council be made regarding the programme of refurbishment and maintenance of the David Hughes Smallholdings Estate.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit the report of the Head of Housing Services.

The report of the Head of Housing Services was presented in relation to the transformation of the Sheltered Housing Accommodation Warden Service.

It was RESOLVED that Option 1 within the report be the preferred option.