Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

None to declare.

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on 15^th October, 2012.

RESOLVED that the minutes of the meeting of the Executive held on 15^th October, 2012 be  confirmed as a true record.

To submit the report of the Head of Service (Finance)

Submitted – The report of the Head of Service (Finance) on capital budget monitoring for the second quarter of the financial year. Appendix A to the report was a summary of expenditure against the budget up to the end of September.

RESOLVED to note the progress of expenditure and receipts against the capital budget.

To submit the report of the Head of Service (Finance)

Submitted – The report of the Head of Service (Finance) on revenue budget monitoring for the second quarter of the financial year, with updated projections on service and corporate risk budgets.

Reported – That there were significant risks of overspending on four service budgets which could be as much as £2.5m as a worse case. Corporate risk budgets were forecast to be overspent by £75k and the overall projection was a deficit for the year of up to £2.6m. Financial risks were being discussed regularly by management and monitored by the Improvement and Sustainability Board.

RESOLVED to note the contents of the report and to endorse the proposal that detailed plans are prepared for each of the risk areas identified within the report for monitoring on a monthly basis. 

To submit the report of the Interim Head of Function (Resources) and Section 151 Officer.

Submitted – The report of the Interim Head of Function (Resources) on setting the Council Tax Base in accordance with the statutory timetable for 2013-14. Calculations were carried out according to guidelines based on the number of properties in various bands on the valuation list as at 31 October 2012 and applying discounts and exemptions.

RESOLVED

•That the calculation by the Interim Head of Function (Resources) for the calculation of the Council Tax Base for the whole and parts of the area for the year 2013-14 is approved.

•That, in accordance with the Local Authorities (Calculation of Tax Base)

Regulations 1995 (Wales) (SI 1995/2561) (as amended), the amounts calculated by the Isle of Anglesey County Council as its tax base for the year 2013-14 shall be 29,662.00 and as listed within the report for those

individual Town/Community areas.

To submit the report of the Head of Service (Policy)

Submitted – The report of the Head of Service (Policy) seeking approval of the updated Forward Work Programme of the Executive.

RESOLVED

•To confirm the updated work programme;

•To confirm the need for Scrutiny Committees to develop their work programmes further to support the Executive’s work programme.

•To note that an updated Forward Work Programme will be submitted to the next meeting of the Executive.

To submit the report of the Head of Service (Policy)

Submitted – The report of the Head of Service (Policy) updating the Executive on progress made in relation to the Partnership Rationalisation Review with Gwynedd Council and the establishment of a Joint Support Unit bringing together staff from existing partnerships.

RESOLVED

•To note the position as set out in the report;

•That a further detailed report on costs associated with the establishment of the new unit be submitted to the Executive in the New Year.

To submit the report of the Head of Service (Policy)

Submitted – The report of the Head of Service (Policy) on progress made in relation to the Plan and the intention to undertake a consultation period from late November 2012 to January 2013. Following consideration by the Executive, the intention was to submit the Plan for adoption by the County Council in March 2013.

RESOLVED

•To note progress on the preparation of the Integrated Plan and the intention for Members to scrutinise the draft plan;

•To submit the Plan for consideration to the Executive in February, 2013, following   4 publicConsultation and that the report should contain reference to costings.

To submit the report of the Head of Function (Legal and Administration)

Submitted – The report of the Head of Function (Legal and Administration) seeking the Executive’s approval to the Concerns and Complaints Policy, in response to the Welsh Government Complaints Wales Working Group recommendation that public service providers develop a proposal for a common complaints handling system.

RESOLVED to recommend to the County Council:-

•That it adopts the new Concerns and Complaints Policy, together with the Unacceptable Actions by Complainants Policy;

•That the implementation date of 1^st April, 2013 be endorsed.

To submit the report of the Head of Service (Housing)

Submitted – The report of the Head of Service (Housing) seeking the Executive’s approval to implement the proposals endorsed by the Housing and Social Services Scrutiny Committee on 24th September to adopt an Empty Homes Enforced Sales Policy.

RESOLVED to approve the proposals endorsed by the Housing and Social Services Scrutiny Committee on 24th September, 2012 to adopt an Empty Homes Enforced Sales Policy.

To submit the report of the Director of Community

Submitted – The report of the Director of Community on the response to the Annual Letter received by CSSIW for 2011-12 as part of the performance framework operational in Wales relating to Social Services provided on Anglesey.

RESOLVED

•To commend the progress achieved to date in both adult and children’s services;

•That the letter, along with the commissioned audit of children’s services, be tabled at the Children’s Services Improvement Board;

•That the service ensures that the recommendations contained in the letter inform the business planning process for 2013-14 and priority work programmes for 2012-13

To submit the report of the Head of Service (Economic Development)

Submitted – The report of the Head of Service (Economic Development) advising members of the need to separate the Council’s statutory consenting function from discussions, negotiations and decisions on non-statutory community benefit contributions in connection with the proposed new nuclear power station at Wylfa and also seeking approval to the proposed measures to be put in place to ensure Officer and Member responsibilities in relation to the Council’s consenting functions are kept separate from discussions, negotiations and decisions on community benefit contributions.

RESOLVED

•To delegate authority to the Chief Executive on behalf of the Council’s

Executive, to enter into discussions and conduct negotiations and,subject to final approval of the Executive, agree with the proposed developer of nuclear new build at Wylfa and its representatives, details of a CBC/CBC scheme in connection with that development;

•To note that the Head of Economic Development will be assisting the Chief Executive as required in relation to discussions and negotiations on CBC;

•To note that the planning functions of the Council under the Town and Country Planning Act 1990 relating to nuclear new build at Wylfa or any Associated Development will continue   6 to be the responsibility of the Director of Sustainable Development and that those functions will be carried out by the Head of Planning and Public Protection;

•To note that no Member or Officer involved in any discussions or negotiations in respect of a CBC/CBC scheme in connection nuclear new build at Wylfa will be permitted to participate in the planning process in respect of nuclear new build at Wylfa or Associated Developments;

•To note that no Member or Officer involved in the planning process relating to nuclear new build at Wylfa or Associated Developments will be permitted to participate in the discussions or negotiations in respect of a CBC/CBC scheme in connection with nuclear new build at Wylfa;    

•To note that appropriate arrangements will be put in place to ensure that the advice, discussions, negotiations and lines of communication reflect the above arrangements in relation to CBC and town and country planning matters.

To submit the report of the Director of Lifelong Learning

Submitted – The report of the Director of Lifelong Learning seeking approval to the proposed amendments within the revised School Transport Policy and also to the changes in relation to charges.

Councillor W.J.Chorlton proposed that the daily charge for secondary school pupils living less than 3 miles from the secondary school be increased from 40p to 60p. The amendment was not carried.

RESOLVED that as from September, 2012:-

• Free school transport be provided to pupils living 2 miles or more from the primary school in whose catchment area they reside;

•To accept the revised payments/charges (as from September 2013) as detailed within the report.