Agenda and decisions

To receive any declarations of interest from any Member or Officer in respect of any item of business.

No urgent matters at the time of dispatch of this agenda.

To submit for confirmation, the minutes of the meeting of the Executive held on 10^th December, 2012.

RESOLVED that the minutes of the Executive held on 10th December, 2012, be confirmed as a true record.

To submit the report of the Head of Service (Policy)

RESOLVED to confirm the updated work programme for the period February to July 2013;

To submit the report of the Head of Service (Planning and Public Protection)

RESOLVED that the matter be referred for decision to the extraordinary meeting of the County Council on 24^th January, 2013

To submit the report of the Head of Service (Planning and Public Protection)

[Members are kindly requested to retain their copy of the report which will be considered at the extraordinary County Council meeting on 24th January, 2013]

RESOLVED to recommend to the extraordinary County Council meeting on 24^th January, 2013, that it approves the draft Preferred Strategy document for the purposes of public consultation.

(The Leader declared an interest in the matter and was not present at the meeting during any discussion or voting thereon).(The Deputy Leader presided)

To submit the report of the Deputy Chief Executive

RESOLVED to accept that the Transformation Plan sets out the agenda for the remainder of the term of this Council until May 2013 and then the

following three years up to 2016.

To submit the report of the Interim Head of Function (Resources)

RESOLVED to recommend to the extraordinary County Council on 24thJanuary, 2013:-

·         That it notes the making of the Council Tax Reduction Scheme and Prescribed Requirements (Wales) Regulations (“the Prescribed Requirements Regulations”) by theWelsh Assembly on 19 December, 2012;

·         That it notes the outcome of the consultation exercise undertaken by the Council on theintroduction of the Council Tax Reduction Scheme;

·         That it adopts the Scheme as set out in Appendix 1 of the report

To submit the report of the Director of Lifelong Learning

RESOLVED

To recommend Option 3 (to close YsgolLlanddona and transfer the pupils to YsgolLlangoed) as the Executive’s preferred option for formal consultation on the review of primaryeducation provision in South East Anglesey, subject to the following:-

·         That transport issues in the area are addressed and satisfactorily resolved, and

·         That the primary education provision in South East Anglesey is revisited in due course in theSchools Modernisation Programme with a view to establishing a long term strategy for the primary education provision in the area.

·         To note the responses received to the informal consultation process by the Llanddona, Llangoed and Beaumaris primary schools.

To submit the report of the Director of Lifelong Learning

RESOLVED that authority be given to the Director of Lifelong Learning to consult on the intention the lower the age of admission at Ysgol Dwyran so as to admit pupils part time in the September following their third birthday.

To submit the report of the Director of Sustainable Development

RESOLVED

·         To delegate authority to the Chief Executive,on behalf of the Council’s Executive, to enter into discussions and conduct negotiations with developers bringing forward applications for planning permission within or affecting its area,and, subject to final approval of the Executive, agree with those proposed developers, details of appropriate CBC/CBC scheme where appropriate in connection with such development;

·         To note that the Head of Economic Development will be assisting the Chief Executive and the Leader as required in relation to discussions and negotiations on CBC;

·         To note that the planning functions of the Council under the Town and Country Planning Act 1990 will continue to be the responsibility of the Director of Sustainable Development and that those functions will be carried out by the Head of Planning and Public Protection;

·         To note that no Member or Officer involved in any discussions or negotiations in respect of a CBC/CBC scheme will be permitted to participate in the planning process that corresponds to the development to which such discussions relate;

·         To note that no Member or Officer involved in the statutory planning process will be permitted to participate in the discussions or negotiations in respect of a CBC/CBC scheme in connection with the development to which statutory planning processes relate;   

·         To note that appropriate arrangements will be put in place to ensure that the advice, discussions, negotiations and lines of communication reflect the above arrangements in relation to CBC and town and country planning matters.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press andpublic from meeting during discussion on the following item on the grounds that it mayinvolve the disclosure of exempt information as defined in Schedule 12A of the said Actand in the attached Public Interest Test”.

To submit the report of the Head of Service (Policy)

RESOLVED

·         To note the observations of the Corporate Scrutiny Committee at Appendix 2 of the report;

·         To confirm details as set out in the report to the Corporate Scrutiny Committee and that the Council enters into a three year Shared Services Agreement with Gwynedd Council as the Host Authority for the new Unit;

·         That officers complete the necessary negotiations with Gwynedd Council including the establishment of Partnership Hubs in both Councils;

·         That the Corporate Governance Portfolio Holder and the Deputy Chief Executive represent the Council on the Joint Steering Group with Gwynedd to oversee the work of the Partnership Unit.

To submit the report of the Head of Service (Housing)

RESOLVED

·         To authorise the Head of Service (Housing) to enter into a legally binding agreement with Cymunedau yn Gyntaf Mon Communities First, based on the requirements included within this report, that will ensure compliance with both Welsh Government and Isle of Anglesey County Council governance and funding requirements;

·         That the Executive are confident that robust governance arrangements are in place within the Communities First Board and that issues are settled, before funding is released;

·         To consider releasing part-funding in the first instance, and to monitor that the governance arrangements and requirements from the agreement between the Council, as Lead Delivery Body and the Mon Communities First are delivered;

·         To agree that the Portfolio Holder for Housing is co-opted as an Observer on to the Môn Communities First Board;

·         To agree that there is representation at Officer level also co-opted on to the Môn Communities First Board as Observers;

·         That the Head of Service (Housing) gives an instruction to the Council’s Legal Services to draft the agreement based on the contents of this report and that it be expedited by the end of the month.

To submit the report of the Director of Lifelong Learning

RESOLVED to support the procurement option noted in the report and that this Council participates in a Consortium as recommended by the North Wales Chief Education Officers (ADEW) pursuant to CPR 4.9.2.4.1 and to contract individually with CAPITA along with the 5 other Consortium members for a 3 year licence to progress regional collaborative developments to Education Services