Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

None to declare.

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on 18^th March, 2013.

RESOLVED that the minutes of the meeting of the Executive held on 18th March, 2013 be confirmed as a true record.

To submit the report of the Head of Service (Policy).

Submitted  - The report of the Head of Service (Policy) seeking approval of the Executive’s updated Forward Work Programme for the period June to September, 2013.

RESOLVED to confirm the updated work programme for the period June – September, 2013, together with the minor amendments and additions referred to at the meeting by the Head of Service (Policy).

To submit a report by the Legal Services Manager/Planning Solicitor.

Submitted  -  A joint report by the Head of Service (Planning and Public Protection) and the Legal Services Manager on proposed changes to the Planning Procedure Rules which would allow any ‘local member’ for a new ward to call-in a planning application the site of which is located in that ward to the Planning and Orders Committee and also allow any local member for that ward to speak at Committee on that called-in application as a local member.

A number of consequential and other minor changes were also proposed as shown in the Appendix to the report.

RESOLVED to recommend to the County Council to accept the proposed changes and to authorise Officers to make any consequential amendments to the Constitution.

To submit a report by the Corporate Information Officer.

Submitted  -  A report by the Head of Function (Legal and Administration) seeking Executive approval to refer a Draft Social Media Protocol for Members, and the general public to the County Council for approval.

RESOLVED to recommend to the full Council that the Social Media Protocol be incorporated within the Constitution and that authority be given to Officers to make any consequential amendments to the Constitution.

To submit a report by the Head of Function (Legal and Administration).

Submitted - A report by the Monitoring Officer on seeking Council approval for the two Scrutiny Committees post May 2013 to be named the Corporate Scrutiny Committee and the Partnership Regeneration Scrutiny Committee respectively.  The report also sought to specify the number of Ordinary meetings to be held each municipal year.

RESOLVED:

·         That the two new Scrutiny Committees shall be called the “Corporate Scrutiny Committee” and the “Partnership and Regeneration Scrutiny Committee”.

·         That Ordinary meetings of each Scrutiny Committee be held six times in each municipal year.

·         That authority be given to Officers to make any consequential amendments to the Constitution.

To submit a report by the Senior Solicitor (Childrens’ Services).

Submitted - A report by the Senior Solicitor (Child Care) seeking Executive approval to update the Corporate Criminal Records Policy of 12th May, 2011 following new legislation passed by the Government.

Delegated authority was requested to the Monitoring Officer to amend the policy’s references to the Scrutiny Committees and to see whether the time when existing DBS checks remain valid can be reconciled.

RESOLVED to recommend to the County Council:-

·         That it adopts the updated DBS Policy (formerly the Corporate Criminal Records Policy) with delegated authority to the Monitoring Officer to amend the draft as regards naming of Scrutiny Committees and reconciling (if possible) the period when DBS checks can remain valid; and that it be published on the Council’s webpage.

·         That arrangements be made to convene training workshops for Members.

To submit the report of the Head of Service (Childrens’ Services),

Submitted - A report by the Head of Service (Children’s Services) seeking Executive approval for the actions necessary to meet the statutory requirement to establish the IFSS service as required by the Children and Families (Wales) Measure, 2010.

In order to meet the statutory requirement it was recommended to establish a single IFSS Team to operate across Gwynedd and Ynys Môn with this Authority acting as the lead/host authority.

RESOLVED:-

·         To note the statutory requirements to establish the IFSS service;

·         To approve the partnership approach to service development and delivery;

·         To proceed to appoint the Consultant Social Worker who needs to have  a strategic role in the development of the service (Ynys Môn) with a target “on line” date of October 2013;

·         To establish the Project Plan and Project Group encompassing the following elements:

1.    Recruitment strategy and timeline

2.    Office accommodation

3.    Eligibility Criteria and gatekeeping arrangements

4.    Administrative and on-costs identification

5.    Protocols

6.    Training requirements

7.    Review requirements

8.    Capacity projection (number of cases)

9.    Governance arrangements

10.  Development of the Quality Assurance framework

11.  Information Technology requirements

12.  Establishing core budget requirements

To submit a report by the Director of Lifelong Learning.

Submitted  -  A report by the Director of Lifelong Learning seeking Executive approval to revise and approve the contents of the Anglesey Play Sufficiency and Action Plan and to consider funding support to secure sufficient play opportunities by the Local Authority and promote healthy, safe and fair communities.

RESOLVED to approve the contents of the Anglesey Play Sufficiency and Action Plan.