Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

Councillor R.Meirion Jones declared an interest in Item 14 of these minutes (grants to Outside Bodies : Cwmni Fran Wen), remained at the meeting but did not take part in any discussion or voting thereon.

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on the following dates:-

•  15th April, 2013

•  22nd April, 2013

RESOLVED - That the minutes of the meetings of the Executive held on the following dates be confirmed as true records:-

·         15th April, 2013

·         22nd April, 2013

To submit a report by the Head of Service (Policy).

Submitted – The report of the Head of Service (Policy) seeking approval of the Executive’s updated Forward Work Programme for the period July to December 2013.

RESOLVED to confirm the updated work programme for the period July - December 2013 together with the minor amendments and additions referred to at the meeting by the Head of Service (Policy).

To submit a report by the Head of Service (Policy).

Submitted  -The report of the Head of Service (Policy) seeking the Executive’s approval to the annual Welsh language monitoring report and to authorise its submission to the Welsh Language Commissioners by 30 June 2013.

RESOLVED to accept the contents of the 2012/13 monitoring report and approve its submission to the Welsh Language Commissioner.

To submit a report by the Head of Function (Resources).

Submitted for information - The report of the Head of Function (Resources) on the capital out-turn for the year just ended and drawing attention to any problems identified.

RESOLVED to note the contents of the report.

To submit a report by the Head of Function (Resources).

Submitted for information  - The report of the Head of Function (Resources) on the provisional position relating to under and overspend of service and corporate budgets and the effect on the Council’s financial standing.

Reported -That the provisional outturn for the Council Fund for 2012-13 was an overall underspend of £1.1m representing a significant improvement on the previously forecast overspend of £1.0m.

RESOLVED to note the contents of the report.

To submit a report by the Monitoring Officer.

Submitted – A report by the Monitoring Officer seeking the Executive’s approval to refer a constitutional change to the County Council, with regard to the appointment of non-voting co-optees to Scrutiny Committees.

RESOLVED to recommend to the County Council that it delegates to each Scrutiny Committee the discretion to appoint non-voting co-optees, for whatever period of time and terms each Scrutiny Committee considers appropriate, without having to obtain Council approval and that authority be given to officers to make any consequential amendments to the Constitution.

To submit a report by the Head of Service (Housing).

Submitted – A report by the Head of Service (Housing) seeking Executive approval to a proposal to amend the Council’s Housing Allocations Policy and to also undertake a wholesale review of the policy.

RESOLVED:-

To agree to amend the Housing Allocation Policy with immediate effect, soas to incorporate those provisions contained in the attached draft (‘showing proposed amendments for consideration on 10 June 2013’) which amends the bedroom eligibility criteria, under-occupation priority criteria and overcrowding priority criteria, so as to address the compatibility of the policy with the housing benefit under-occupancy penalty amendments.

To agree to amend the Housing Allocation Policy with immediate effect, soas to incorporate those provisions contained within the attached draft, which amend the priority awarded to homeless applicants who are occupying temporaryaccommodation pursuant to section 193 of the Housing Act 1996;

To agree to amend the Housing Allocation Policy with immediate effect, so as to incorporate those provisions contained within the attached draft, which restrict the ability of main dutyhomeless households to exercise choice and preferences in connection with the areas in which they may be offered accommodation;

To agree to the setting up of a Housing Allocation Policy Review Task and Finish Group to work in conjuction with the Head of Service and Housing Services officers, toimplement a wholesale review of the policy.  Elected membership of the Task and Finish Group to be  ...  view the full minutes text for item 9.

To submit a report by the Head of Service (Housing).

Submitted  – The report of the Head of Service (Housing) seeking Executive approval to the contents and commissioning proposals contained in the Local Supporting People Commissioning Plan for 2013-14, prior to the submission to Welsh Government.

RESOLVED to approve the contents and commissioning priorities of the Local Supporting People Commissioning Plan 2013-14.

To submit a report by the Head of Service (Housing).

Submitted - A report by the Head of Service (Housing) seeking Executive approval to adopt the draft amended policy previously approved on 24 August 2011, for application to all future disposal of HRA land for Affordable Housing Purposes.

RESOLVED to approve the draft disposal of HRA land for affordable housing policy.

To submit a report by the Head of Service (Housing).

Submitted - A report by the Head of Service (Housing) seeking Executive approval to ensure compliance with Contract Procedure Rule 4.9.2.4.2 in order to join a Framework Agreement procured by Places for People Group Limited in relation to the Client Professional Service Hub.

RESOLVED pursuant to Contract Procedure Rule 4.9.2.4.2, to approve the appointment of consultants to undertake a sample Stock Condition Survey via the People for Places Group Framework Agreement.

To submit a report by the Head of Service (Leisure and Culture).

Submitted - A report by the Chief Executive seeking Executive approval for the Museums and Culture Service Forward Plan for the period 2013-15.

The Executive wished it to be minuted that the success of the Museums Service on Anglesey was legacy to the work of Mr.John Rees Thomas.

RESOLVED to approve the Isle of Anglesey Museums and Culture Service ‘Forward Plan, April 2013-March 2015’.

To submit a report by the Head of Service (Leisure and Culture).

Submitted - A report by the Chief Executive seeking Executive approval to make annual payments to outside organisations which provide a range of education and youth as well as arts and cultural services.  The payments were allocated to organisations operating in areas the Authority wished to support and which were consistent with the aims and objectives of the Council.

RESOLVED to accept the report and to authorise the officers to distribute the grants as indicated therein.  (Councillor R Meirion Jones declared an interest in the matter, remained at the meeting but did not take part in any discussion or voting therein).

To submit a report by the Director of Lifelong Learning.

Submitted -The report of the Director of Lifelong Learning seeking Executive approval to publish statutory notices on the proposal to lower the age of admission at Ysgol Dwyran.

RESOLVED:-

·         To allow Authority officers to publish statutory notices on the proposal to lower the age of admission for Ysgol Dwyran.

·         To allow officers to move immediately on the proposal if no objection is received and to discuss on the best way forward with the school and the cylch to implement the proposal in September 2013.  The process will be reported on to the Executive during the Autumn Term 2013.