Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

None to declare.

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on

the following dates:-

·         21^st October, 2013

·         4^th November, 2013

Submitted for confirmation, the minutes of the meeting of the Executive held on the following dates:-

·        21^st October, 2013

Arising thereon – Item 8(b) Capacity and Resources for Change

RESOLVED that the funds to move ahead with the additional capacity required in order to comply with the Information Commissioner’s office audit of July 2013 with regard to the security of personal information held by the Council be met from PIG reserve funds and not from the 2013-14 annual budget.

·        4^th November, 2013

To submit for information, the minutes of the Voluntary Sector Liaison Committee held on the 3^rd October, 2013.

Submitted for information, the minutes of the Voluntary Sector Liaison Committee held on the 3^rd October, 2013.

RESOLVED to note the contents of the minutes of the meeting of the Voluntary Sector Liaison Committee held on 3^rd October, 2013.

To submit the report of the Interim Head of Democratic Services.

Submitted – The report of the Interim Head of Democratic Services seeking approval of the Executive’s Forward Work Programme for the period 16^th December, 2013 to April, 2014.

RESOLVED to confirm the updated work programme for the period 16th December, 2013, to April, 2014.

To submit the report of the Head of Function (Resources).

Submitted – The report of the Head of Function (Resources) outlining the position on the Council’s revenue spending for the second quarter of 2013-14, together with a projected position for the year as a whole, an overview of available reserves and a review of progress by services in achieving agreed savings.  Based on this, the report set out a projected year-end position of an overspend of £265K.

Councillor A Morris Jones wished to record his gratitude in the minutes, to the Social Services Department for turning around the Quarter 1 overspend of £1.3m in Social Care to a forecasted underspend of £634k in Quarter 2.

RESOLVED to note and monitor the position set out in respect of financial performance to date, the projected year-end deficit and the actions being taken to address the deficit.

To submit the report of the Head of Function (Resources).

Submitted – the report of the Head of Function (Resources) on the capital budget monitoring report for the second quarter of the financial year.  Appendix A to the report was a summary of expenditure against the budget up to the end of September.

Councillor John Griffith enquired as to what the estimated figures were for the overspends at Ysgol y Bont (Para 2.4.1.1. of report) and Beaumaris Pier (Para 2.4.1.2).

The Leader in response stated that as there were no firm figures in the report, he would ask Councillor H Eifion Jones, Portfolio Holder, to provide Councillor Griffiths with a written response in this respect.

RESOLVED

·        To note progress of expenditure and receipts against the capital budget;

·        To note the allocation of £225,000 towards the Beaumaris flood alleviation scheme from the Matchfunding/Regeneration contingency (Para 4.1.1 of report refers);

·        To approve the allocation of £120,000 from the ‘unallocated’ unallocated contingency to fund the renovation works at Brwynog Residential Home (Para 4.1.2 of report refers);

·        To approve the allocation of £70,000 from the ‘matchfunding / regeneration’ unallocated contingency to matchfund the extension to the Anglesey Coastal Environmental Project (Para 4.1.3) of report refers).

To submit the report of the Head of Function (Resources).

Submitted – The report of the Head of Function (Resources) on setting the Council Tax Base in accordance with the statutory timetable for 2014-15.  Calculations were carried out according to guidelines based on the number of properties in various bands on the valuation list as at 31^st October, 2013 and applying discounts and exemptions.

RESOLVED

·        That the calculation by the Head of Function (Resources) for the calculation of the Council Tax Base for the whole and parts of the area for the year 2014-15 is approved.

·        That in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1995 (Wales) (SI 1995/2561) (as amended), the amounts calculated by Isle of Anglesey County Council as its tax base for the year 2014-15 shall be 30,070.64 and as listed within the report for those individual Town/ Community areas.

To submit the report of the Head of Service (Policy). – TO FOLLOW

Submitted – The report of the Deputy Chief Executive on the Draft Corporate Plan for 2013-17 which contained the Council’s aim, focus areas and outcomes which this Authority would be working towards in order to make a difference to the lives of Anglesey citizens over the next four years.

RESOLVED to recommend to the County Council that it accepts that the draft Corporate Plan sets out the Council’s agenda for the remainder of the term up to 2017 and to authorise officers in collaboration with the Portfolio Holder for Corporate Governance to make minor changes prior to publication on the Council’s website.

To submit the report of the Head of Service (Housing).

Submitted – The report of the Head of Housing Services seeking Executive approval to the contents and commissioning proposals contained in the Local Supporting People Commissioning Plan 2014-16, prior to its submission to the Executive and Welsh Government.

RESOLVED to approve the contents and commissioning priorities of the Local Supporting People Commissioning Plan for 2014/16.

To submit the report of the Head of Service (Regulation).

Submitted – The report of the Head of Regeneration on the use of Supplementary Planning Guidance on Onshore Wind Energy in planning decisions.

Councillor John Griffith referred to the decisions/four amendments taken by the Council on 24^th January, 2013, in this respect.  Waiting for the LDP to take effect in mid 2014 would not alleviate the concerns in the meantime.  He considered that the Executive could recommend the SPG guidelines as part of the process for considering the LDP and ask them as well to take action so that the separation distances are accepted officially.

It was proposed and seconded by Councillor H Eifion Jones and A Morris Jones, that the four amendments agreed by Council on the 24^th January, 2013, should go out to full public consultation for a period of 6 weeks.  The responses received would strengthen the SPG and LDP process.

The Portfolio Holder mentioned that the Monitoring Officer at that Council meeting had advised against making any amendments to the draft SPG which could leave it, or decisions made under it, open to legal challenge which the Council could not defend on appeal.

The amendment was not carried.

RESOLVED to confirm that any amendments to the Council’s policy for Onshore Wind Energy proposals are considered as part of the process of preparing the Local Development Plan.

To submit the report of the Head of Service (Regulation).

Submitted – The report of the Head of Regulation seeking Executive approval for the release of the draft New Nuclear Build at Wylfa Supplementary Planning Guidance for public consultation in January/February 2014.

The SPG would be instrumental in providing evidence based guidance to influence the development and implementation of the Project so that local positive benefits were maximised to provide long term support to the Island and its communities.

Councillor A Morris Jones referred to the unfortunate comments made in the press recently and wished it to be minuted that dealings with Horizon had always been transparent.

RESOLVED to support the release of the New Nuclear Build Supplementary Planning Guidance for public consultation in January/February, 2014.

a) To submit the report of the Deputy Chief Executive.

b) To submit the minutes of the Corporate Scrutiny Committee held on

15th November, 2013 in this respect.

Submitted – The report of the Deputy Chief Executive on Capacity and Resources for Change as submitted to the Executive on 21^st October, 2013, together with the observations of an extraordinary meeting of the Corporate Scrutiny Committee on 15^th November, 2013, which gave consideration to its contents.

Although they had no objection in principle to these posts, two Executive Members considered that it would make more sense to look at them as part of the budgetary process to be considered by the Executive in a fortnight’s time.

RESOLVED to endorse the recommendations of the Corporate Scrutiny Committee held on 15^th November, 2013 in this respect, namely:-

·          That the posts of Education Modernisation Project Manager and Social Care Strategic Transformation Manager be approved on the basis of a 3 year tenure conditional upon a satisfactory review of progress and output at the end of eighteen months;

·          That the posts of Assets Transformation Manager and Governance and Business Officer be approved on the basis of an 18 months tenure as proposed;

·          That subject to securing the necessary skills and expertise, appointments to all four posts are made by internal secondment.

To submit the report of the Head of Service (Property).

Reported by the Head of Service (Property) – That negotiations for the purchase of land in connection with proposed cemetery extensions at Llanbedrgoch and Llanddona had reached deadlock.  Planning consent for schemes at both sites had now been granted and the Executive was requested to confirm the use of Compulsory Purchase Powers to enable appropriate legal processes to be commenced for cemeteries to be provided in the future at these communities.

Councillor Lewis Davies was afforded the opportunity of providing background information to Members as regards the problems associated with progressing the cemetery extensions at Llanbedrgoch and Llanddona.

RESOLVED to authorise relevant officers to apply for Compulsory Purchase Orders in respect of sites for proposed cemetery extensions at Llanbedrgoch and Llanddona.