Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

Councillor H. Eifion Jones referred to Item 14 – Schools Modernisation (Rhosyr Area).  He wished it to be noted that he is a Governor at 2 schools within the catchment area and has been advised by the Monitoring Officer that he did not need to declare an interest.

Councillor Ann Griffith declared an interest in referred to Item 13 – Establishment of a North Wales Regional Safeguarding Children Board. 

No urgent matters at the time of dispatch of this agenda.

None to declare.

To submit for confirmation, the minutes of the meeting of the Executive held on 14^th July, 2014.

RESOLVED  that the minutes of the previous meeting of the Executive held on 14th July, 2014 be confirmed as a true record.

To submit a report by the Interim Head of Democratic Services.

The report of the Interim Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period October 2014 to May 2015 was presented for approval.

The Interim Head of Democratic Services gave an update report that a delegated decision has taken place in respect of Legal Services Fees. 

The following items noted in the Work Programme have been deferred from the 20 October meeting to the 1st December meeting :-

9. Housing Revenue Account Subsidy

20. Llawr y Dref – options for the future

It was resolved to confirm the updated Forward Work Programme for the period September, 2014 - May, 2015.

To submit a report by the Deputy Chief Executive.

Submitted – the report of the Business Planning and Programme Manager setting out the position with regard to performance against key indicators in relation to People Management, Financial Management, Performance Management and Customer Service at the end of Quarter 1. 

RESOLVED

•  To accept the report and the recommendations contained therein.

•  To authorise the Portfolio Holder to further discuss with the Officers to issues highlighted within the report.

•  That a report will be submitted to the full Council in October.

To submit a report by the Deputy Chief Executive.

Submitted – the report of the Business Planning and Programme Manager seeking Executive approval of the Performance Report for 2013/14 for consideration at the County Council meeting on 9th October, 2014. 

RESOLVED to delegate authority to the Deputy Chief Executive, in consultation with the Portfolio Holder for Corporate Performance, to complete and publish the full plan for submission to the full Council in October.

To submit a report by the Interim Head of Function (Resources) and Section 151 Officer.

Submitted – the report of the Interim Head of Function (Resources) and Section 151 Officer which outlines the position of the Council’s revenue spending for the first quarter of 2014/2015 together with a projected position for the year as a whole. 

Concerns were raised in respect of overspend within the Finance Department due to additional the employment of agency staff during the closure of accounts.  The Interim Head of Function (Resources and Section 151 Officer responded that he was in the process of restructuring the department and was hopeful that posts can be filled with no need for agency staff to work on the closure of accounts next year.

RESOLVED to accept the report.

To submit a report by the Interim Head of Function (Resources) and Section 151 Officer.

Submitted – the report of the Interim Head of Function (Resources) and Section 151 Officer on the position with regard to the capital budget 2014/15 at the end of Quarter 1.

The Portfolio Holder (Finance) stated that he was pleased that the Corporate Scrutiny Committee had established a Panel to discuss the disposal of assets.

RESOLVED to note progress of expenditure and receipts against the capital budget.

To submit a report by the Interim Head of Function (Resources) and Section 151 Officer.

Submitted – the report of the Interim Head of Function (Resources) and Section 151 Officer in relation to the above. 

RESOLVED to accept the report.

To submit a report by the Head of Function (Council Business)/Monitoring Officer.

Submitted – the report of the Head of Function (Council Business)/Monitoring Officer seeking Executive approval on the Changes to the Policy Framework for consideration at the County Council meeting on 9th October, 2014.

RESOLVED to recommend to the full Council that the Council approves the changes to the Council’s Constitution as outlined within the report.

To submit a report by the Head of Function (Council Business)/Monitoring Officer.

Submitted – the report of the Head of Function (Council Business)/Monitoring Officer seeking Executive approval on the Council Procedure Rules and Appointment of the Chair of the Democratic Services Committee for consideration at the County Council meeting on 9th October, 2014.

RESOLVED to recommend to the full Council that the Council approves the changes to the Constitution as outlined in the report.

To submit a report by the Head of Function (Council Business)/Monitoring Officer.

Submitted – the report of the Head of Function (Council Business)/Monitoring Officer seeking Executive approval on the New Standing Orders Regulations  for consideration at the County Council meeting on 9th October, 2014.

RESOLVED to recommend to the full Council :-

•  To note the contents of the new Local Authority (Standing Orders) (Amendment) (Wales) Regulations 2014 (“the 2014 Regulations”).

•  To instruct the Monitoring Officer to amend the Constitution to reflect the changes required to bring the Constitution in line with the 2014 Regulations as detailed in this Report.  The 2014 Regulations make changes to the existing Local Authorities (Standing Orders)(Wales) Regulations 2006 (“the 2006 Regulations”) as a result of changes introduced by the Local Government (Wales) Measure 2011.

To submit a report by the Head of Children’s Services.

Submitted – the report of the Head of Service (Children’s Services) in relation to the Regional and Local Arrangements to Safeguard Children and Adults.

The Head of Services (Children’s Services) reported that this is the best arrangement to ensure that the Council is well prepared to support the requirement of the Social Services and Wellbeing Act and also develop a North Wales best fit solution, based on evidence of what works in relation to safeguarding.

RESOLVED :-

•  To approve the proposed structure for the regional Safeguarding Children’s Boards known as the North Wales Safeguarding Children Board.

•  To note that the Social Services & Wellbeing Bill proposes putting safeguarding adults on to a similar statutory footing as that for children, including the requirements for Adult Safeguarding Board.

To submit a report by the Director of Lifelong Learning.

Submitted – the report of the Corporate Director (Lifelong Learning) seeking Executive approval to initiate the process to conduct an informal consultation process on the primary education at Brynsiencyn, Dwyran, Newborough, Bodorgan, Llangaffo and Parc y Bont Primary Schools. 

Councillor Ann Griffith stated that when considering the closure of primary schools, consideration should be given to the effect it will have on the local community.  She requested that reference be made to Bro Rhosyr and Bro Aberffraw in respect of this consultation.

RESOLVED :-

•  To authorise the Officers from the Lifelong Learning Department to enable them to conduct an informal or non-statutory consultation process on the primary education provision in South Western Anglesey.

•  To subsequently prepare several possible options on the way forward by early 2015.

To submit a report by the Head of Environment and Technical Services.

Submitted – the report of the Head of Service (Environment & Technical Services) in relation to the Waste Management Strategy.

RESOVLED to note the contents of the Waste Management Strategy.

To submit a report by the Head of Economic and Community Regeneration.

Submitted for information – the report of the Chief Executive in relation Japan Learning Visit report.

The Chief Executive wished it to be noted that he did not have any difficulties or concerns in authoring the learning visit to Japan.  The proposed development at Wylfa Newydd is of utmost importance to the economy of the Island.

RESOLVED to note the report for information.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act1972, to exclude the press and public from meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

RESOVLED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit a report by the Deputy Chief Executive.

Submitted – the report of the Deputy Chief Executive in relation to the above.

RESOLVED to accept the report and the recommendations contained therein.