Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

No declaration of interest received.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 20^th April, 2015.

The minutes of the previous meeting of the Executive held on 20 April, 2015 were presented for confirmation.

It was resolved that the minutes of the previous meeting of the Executive held on 20^th April, 2015 be confirmed as correct.

To submit the report of the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work programme for the period from June 2015 to January 2016 was submitted for consideration.

The Head of Democratic Services informed the Executive that item 4 – 2014/15 Revenue and Capital Budget – Monitoring Report – Quarter 4(S) scheduled to be discussed at this meeting has been forwarded to the June meeting of the Executive.    He noted that Item 6 – Council Housing Development Strategy 2015/20 and Item 12 – Annual Report of the Director of Social Services have been forward from the June meeting of the Executive to the July meeting.  A further 2 new items have been identified for the July meeting of the Executive which were included within the Work Programme as Item 11 – Constitutional Changes – Scrutiny Procedure Rules and Item 17 - Schools Modernisation – Holyhead Area : Full Business Case.

It was resolved to confirm the Executive’s updated Forward Work Programme for the period from June, 2015 to January, 2016, subject to the additional changes outlined at the meeting.

To submit the report of the Programme and Business Planning Manager.

The report of the Programme and Business Planning Manager which is the final scorecard of the financial year 2014/15 which sets out the position of the council against its operational objective for the year was presented for the Executive’s consideration.

The Portfolio Member for Performance Transformation, Corporate Plan and Human Resources reported on the areas where the Senior Leadership Team is focussing attention to secure improvements into the future as set out in section 1.4 of the report and he expanded on the actions being taken and their expected outcomes.

The Executive noted the position and the following comments were made –

·           Whilst acknowledging that sickness level have improved slightly against Q3 results, with an end of year average of 11.54 days lost per FTE, it was considered that further work is required in respect of sickness review meetings to further improve sickness levels of the Authority; 

·           Managers should focus on the improvements of the Appraisal of staff figures which are noted as 76% at present;

·           To request the Corporate Scrutiny Committee to scrutinise the 6 indicators, under the Performance Management heading within the report, which are underperforming against their annual target for the year and to report back to the Executive.

It was RESOLVED to accept the report and to note its contents.

To submit the report of the Interim Head of Function (Resources)/Section 151 Officer.

The report of the Interim Head of Resources and Section 151 Officer seeking the approval of the Executive  to approve the new Risk Management Policy and Risk Assessment Criteria as they provide a consistent basis for embedding risk management and managing risks throughout the Council.

It was RESOLVED to accept the report and to adopt the Risk Management Policy and Risk Assessment Criteria.

To submit the report of the Head of Housing Services.

The report of the Head of Housing Services was presented to the Committee in respect of the changes to the homelessness provision within the Housing Act (Wales) 2014.

The comments of the new Portfolio for Housing & Social Services,  whom had apologised for his absence from the Committee, was read out at the meeting which incorporated the changes to the homelessness administration within Part 2, Chapter 2 of the Housing (Wales) Act 2014 together with Section 75 of the Act which relates to whether a person becomes homeless intentionally. 

It was RESOLVED :-

·                To note the changes in homelessness administration arising from Part 2, Chapter 2 of the Housing (Wales) Act 2014, and the implications for service delivery and resources;

·                To approve, for the purpose of deciding whether homeless applicants are owed the most substantive homelessness housing duty (under section 75 of the 2014 Act), from 1 July 2015 the Council will, for all priority need categories, have regard to whether persons became homeless intentionally;

·                To approve the proposed minor changes to the current Housing Allocation Policy, to ensure it complies with the changes in homelessness legislation, to take effect once the Council’s partner Registered Social Landlords have been consulted;

·                That a review of matter be submitted to the Executive in 12 months

To submit the report of the Director of Lifelong Learning.

The report of the Director of Lifelong Learning was presented to the Committee seeking approval to invest in the role of a Programme Manager for the Transformation of Libraries, Culture and Youth Services.

It was RESOLVED :-

·           To invest in the role of Programme Manager for the Transformation of Libraries, Culture and Youth Services from the Corporate Transformation budget, for up to £50k a year over two years; 

·           To ensure resources to support the wide-ranging statutory and non-statutory consultation programme of £15k per year over two years;

·           To review the investment at the end of the first year.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion of the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A of the said Act and in the Public Interest Test.”

To submit the report of the Head of Economic and Community Regeneration.

The report of the Head of Economic and Community Regeneration Service was presented to the Committee seeking approval to transfer the responsibility of managing and running the Llangefni Golf course and Driving Range to the Llangefni Partnership until April 2017.

It was RESOLVED :-

·           To transfer the responsibility of managing and running the Llangefni Golf Course and Driving Range to the ‘Llangefni Partnership’ until 1^st April, 2017, subject to the resolution of all outstanding financial and legal issues to the satisfaction of the Section 151 Officer and Legal Services;

·           To delegate authority to the Head of Economic and Community Regeneration Service to negotiate and agree appropriate terms and conditions for the transfer of the Golf Course and Driving Range to the ‘Llangefni Partnership’;

·           That the Economic and Community Regeneration Service continue to review and progress all available options to maximise the value from any site disposal in 2017.

To consider adoption of the following:-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion of the following item on the grounds that it involved the disclosure of exempt information as defined in Schedule 12A of the said Act and in the Public Interest Test.”

To submit the report of the Director of Community.

Submitted – the report of the Director of Community in relation to the above.

It was RESOLVED to accept the report and to note that as soon as the Extra Care facility in Llangefni is open and able to accept residents, that Plas Penlan is closed as a residential home and that the building and site are then disposed in line with relevant Council policies and priorities.