Agenda, decisions and minutes

To receive any declarations of interest from any Member or Officer in respect of any item of business.

The Leader of the Council declared an interest in respect of Item 9 on the agenda and took no part in discussion and voting thereon.

No urgent matters at the time of dispatch of this agenda.

None received.

To submit for confirmation, the minutes of the following meetings of the Executive :-

·           Minutes of the meeting held on 15^th June, 2015.

·           Minutes of the special meeting held on 2 July, 2015.

The minutes of the meetings of the Executive held on 15 June, 2015 and the Special Meeting of the Executive held on 2 July, 2015 were submitted for confirmation.

It was RESOLVED that the minutes of the following meetings of Executive be confirmed as correct :-

·           Minutes of the meeting held on 15 June, 2015

·           Minutes of the special meeting held on 2 July, 2015

To submit the draft minutes of the Corporate Parenting Panel held on

1^st June, 2015.

The draft minutes of the Corporate Parenting Panel held on 1 June, 2015 were presented for the Executive’s information.

It was resolved that the draft minutes of the meeting of the Corporate Parenting Panel held on 1 June, 2015 be noted for information purposes.

To submit the report of the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period from September 2015 to April 2016 was presented for the Executive’s approval.

The Head of Democratic Services stated that two new items had been included on the Work Programme for September and these are items 11 and 12.  Items 8, 9 and 10 have been rescheduled to be included in the Work Programme for September.  It was also reported that a Special Meeting of the Executive will be held on the 9^th November, 2015 to discuss the budget consultation package.

It was RESOLVED to confirm the Executive’s updated Forward Work Programme for the period from September 2015 to April 2016, subject to the additional changes outlined at the meeting.

To submit the report of the Interim Head of Function (Resources)/Section 151 Officer.

The report of the Head of Function (Resources)/Section 151 setting out the background to the delivery of the Council’s Revenue budget for 2016/17 and Capital Strategy 2015 whilst providing information on the current levels of useable reserves was presented.  The report also sets out the key features for the delivery of the budget setting process for Revenue and Capital.

It was RESOLVED :-

·           To adopt the Revenue projections for 2016/17 Budget alongside the Capital Strategy 2015.

·           To note the Reserves Position for 2015/16 and to reaffirm the Reserves and Balances Policy.

To submit the report of the Head of Function (Council Business)/Monitoring Officer.

The report of the Head of Council Business/ Monitoring Officer in respect of proposed changes to Scrutiny Committees Terms of Reference was presented for the Executive’s consideration.

It was RESOLVED to recommend to the County Council that it approves the change to the Constitution as detailed in the Appendix to the report.

To submit the report of the Director of Community.

The Annual Report of the Director of Community on the effectiveness of Social Care Services 2014/15 was presented for the Executive’s approval.

The Director of Community outlined how the County Council has met its statutory requirements with reference to the performance of Social Services.  It also focuses on the readiness of the service to introduce the Social Services and Wellbeing (Wales) Act which will be implemented on the 1^st April, 2016.  The successful implementation of the Social Services and Wellbeing (Wales) Act is a stated priority for the Welsh Government as it lays a foundation for how social care and wellbeing is to be planned and delivered in the future.  She highlighted the work undertaken by the Adults’ Services and Children’s Services within the Council. 

RESOLVED to accept the Director of Community’s Annual Report on the effectiveness of Social Care Services 2014/15.

To submit the report of the Head of Learning.

The report of the Head of Learning was presented to the Executive seeking approval of the proposal to lower the admission age of Ysgol Goronwy Owen.

RESOLVED to approve the proposal to lower the admission age of Ysgol Goronwy Owen to admit pupils on a part time basis from September following their 3rd birthday with effect from 31 August, 2015.

To submit the report of the Head of Learning.

The report of the Head of Learning was presented to the Executive seeking approval of the proposal to lower the admission age of Ysgol Llanfairpwllgwyngyll.

RESOLVED to approve the proposal to lower the admission age of Ysgol Llanfairpwllgwyngyll to admit pupils on a part time basis from the September following their 3^rd birthday with effect from 31 August, 2015.

To submit the report of the Head of Learning.

The report of the Head of Learning was presented to the Executive seeking approval to undertake a comprehensive consultation programme with the public, with partners and with specific user groups, and to complete an equality impact assessment, in order to present a short-list of favoured options by January/February 2016.   

RESOLVED to accept the report and to authorise Officers to address the following :-

·           Complete the detailed analysis of the options of individual libraries, based on the information provided in Appendix 1 of the report, confirming the costings involved;

·           Consult with other departments to develop possible collaboration options and calculate any efficiencies which could be achieved at corporate level;

·           Conduct full equality impact assessments;

·           Consult with CyMAL regarding the adequacy of proposals and any further developments;

·           Formulate a consultation document and consult with communities, staff and partners.

To submit the report of the Head of Learning.

The report of the Head of Learning was presented to the Executive seeking approval to undertake a comprehensive consultation programme with potential and current partners, the public and with specific groups, and to complete an equality impact assessment, in order to present a short-list of favoured options by January/February 2016. 

RESOLVED that a consultation period be undertaken with the pubic and partners on the options contained within the report.

To submit the report of the Head of Learning.

The report of the Head of Learning was presented to the Executive seeking approval to undertaken a comprehensive consultation programme with public, with partners and with specific user groups, particularly young people, and to complete an equality impact assessment, in order to present a short-list of favoured options by January/February 2016.

RESOLVED to accept the report and to authorise Officers to :-

·           Compete a detailed analysis of the options confirming costings involved;

·           Draw up a communications programme and a consultation document on the basis of the options together with a full equality impact assessment;

·           Consult with young people, specific groups, partners and the public;

·           Introduction of a short list of options to the Executive on the basis of the public consultation by January/February 2016.

To submit the report of the Head of Economic and Community Regeneration.

The report of the Head of Service (Economic and Community Regeneration) seeking approval to ensure transparency and accountability in relation to the source and nature of the funding investment (in line with the County Council’s Voluntary Community Benefit Contribution Strategy) and to enable the Head of Service to progress all discussions and negotiations with Horizon Nuclear Power.

The Principal Development Officer (Strategy) reported that as part of their on-going commitment and support to the local communities surrounding the location of Wylfa Newydd, Horizon Nuclear Power approached the County Council and proposed to fund a renewable energy project at Amlwch Leisure Centre.  The proposed renewable energy project would include installing solar photovoltaics (Solar PV) to reduce the Leisure Centre’s electricity costs, as well as installing biomass boilers to reduce the heating costs at the centre. 

RESOLVED to delegate authority to the Head of Economic & Community Regeneration to progress the design and installation of renewable energy measures at Amlwch Leisure Centre, including agreeing appropriate terms, conditions and timescales with Horizon Nuclear Power to fund the works.

To consider adoption of the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

(PIT TEST ATTACHED)

It was RESOLVED to adopt the following :- 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it involves the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit the report of the Head of Learning.

(LATE REPORT ATTACHED)

The report of the Head of Learning was presented to the Executive setting out the full Business Case for the new primary school in Holyhead.  Approval was sought for submission of the full Business Case to the Welsh Government together with selling the three primary schools – Ysgol Parchedig Thomas Ellis, Ysgol Llaingoch and Ysgol y Parc to help finance the project.  It was noted that the new school will be a Voluntary Controlled Church in Wales school. 

RESOLVED :-

·           To approve the Full Business Case for the new primary school in Holyhead ;

·           To approve the submission of the Full Business Case to Welsh Government;

·           To approve the selling of Ysgol Llaingoch, Ysgol y Parc and (in agreement with the Church in Wales) of Ysgol Parchedig Thomas Ellis, once vacant, and for those capital receipts to help finance the construction of the new primary school.

To consider adoption of the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

It was RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it involves the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit the report of the Head of Adults’ Services.

The report of the Head of Adults’ Services was presented to the Executive for final agreement and approval regarding the Council owned land that is to be made available for the development of Extra Care facilities at Llangefni.

RESOLVED to accept the report and the recommendations contained therein.

To consider adoption of the following:-

 “Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test”.

It was RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it involves the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit the report of the Head of Environment and Technical Services.

The report of the Head of Environment and Technical Services was presented to update the Executive on the current position in relation to ring-fenced capital and revenue income generation for the Smallholdings Improvement Programme.

The Principal Valuation Officer updated the Executive on the expenditure spent on the Smallholdings Estate.

It was noted that a Task and Finish Group had been established to discuss the Scrutiny Panel on Assets Management which incorporated the smallholdings estate.  The Leader invited Councillor Alun Mummery in the absence of the Chair of the Corporate Scrutiny Committee to address the meeting.

Councillor Alun Mummery said that at the meeting of the Assets Management Scrutiny Panel held on 8 July was of the opinion that the Smallholdings Work Programme needs to be extended for a year and to invite the service to present a smallholdings scheme beyond the current programme with the aim of enabling the assets portfolio to achieve its full potential.

RESOLVED to note the report for information.