Agenda and decisions

To receive any declaration of interest from a Member or Officer in respect of any item of business.

No urgent matters at the time of dispatch of this agenda.

To submit for confirmation, the draft minutes of the meetings of the Executive held on the following dates: -

•  23 September 2025

•  2 October 2025 (Extraordinary)

It was RESOLVED that the minutes of the following previous meetings of the Executive be confirmed as correct:-

·       Minutes of the meeting held on 23 September, 2025;

·       Minutes of the Extraordinary meeting held on 2 October, 2025.

To submit the report of the Head of Democratic Services.

It was resolved to confirm the Executive’s updated Forward Work Programme for the period November 2025 to June 2026.

To submit the report of the Director of Function (Council Business)/Monitoring Officer.

It was RESOLVED:-

·     To implement, as soon as possible: -

·     the introduction of the Power BI dashboard for Heads of Service and Directors, in relation to complaints about their service;

·     training for complaints officers, and their deputies, on customer care and equalities/diversity;

·      updated guidance note on effective complaints handling.

·     That having considered the Annual Letter from the Public Services Ombudsman (PSOW) for 2024/2025, to require that current performance data on service complaints become a standing item in the routine meetings between Heads of Service/Directors and their Executive lead (Portfolio Holder).

·     To instruct the Monitoring Officer to remind services of the requirement to: -

·         action any recommendations from the PSOW, and report completion to the PSOW, within the timeframe set;

·         routinely record any lessons learnt from complaints, identifying any patterns and implementing suitable mitigation measures.

·       To instruct the Monitoring Officer to respond to the PSOW’s Annual Letter 2024/202, as required in the penultimate paragraph of the said Letter.

To submit the report of the Director of Education, Skills and Young People.

It was RESOLVED:-

·       To approve the proposal (following the report on the outcome of the statutory consultation held on the proposal) to “Relocate Ysgol Uwchradd Caergybi learners to a new school building for 11–18-year-olds”.

·       To authorise Officers to publish a statutory notice in respect of the proposal.

To consider adopting the following: -

“Under Section 100 (A) (4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

To submit the report of the Director of Education, Skills and Young People.

It was RESOLVED to:-

·       approve the Strategic Outline Case (SOC) for the new school building for Ysgol Uwchradd Caergybi;

·       approve the submission of the SOC to Welsh Government.by 8 January 2026 for the Business Case Scrutiny Group meeting a fortnight later;

·       approve ring fencing capital receipts from the sale of the present Ysgol Uwchradd Caergybi site to repay part of the Council’s investment towards the construction of the new school building for Ysgol Uwchradd Caergybi;

·       delegate authority to the Director of Education, Skills and Young People in consultation with Head of Function (Resources) & S151 Officer and Director of Function (Council Business)/Monitoring Officer to amend the SOC if necessary - if the changes do not result in material changes (in terms of policy, principles, financial contribution, risks and harm to third parties).