Agenda, decisions and minutes

The apologies for absence were noted.

To receive a declaration of interest from any Member or Officer in respect of any item of business.

Declarations of interest were made under item 7 below.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 24 February 2026.

The minutes of the previous meeting of the Executive held on 24 February 2026 were presented for confirmation.

It was resolved that the minutes of the previous meeting of the Executive held on 24 February 2026 be confirmed as correct.

To submit the report of the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period from April to November, 2026 was presented for confirmation.

The Head of Democracy updated the Executive on the following changes to the Forward Work Programme –

·      The Annual Delivery Document 2026/27 is scheduled as a new item for the May 2026 meeting

·      The draft Annual Self-Assessment and Performance (Wellbeing) Report 2025/26 is a new item for the September 2026 meeting.

·      The final Annual Self-Assessment and Performance (Wellbeing) Report 2025/26 is a new item for the November 2026 meeting

·      The April 2026 meeting of the Executive has been cancelled as it falls within the pre-election period.

It was resolved to confirm the Executive’s updated Forward Work Programme for the period April to November 2026 with the changes outlined at the meeting.

To submit the report of the Head of Digital, Performance and Modernisation.

The report of the Head of Digital, Performance and Modernisation incorporating the Corporate Scorecard for Quarter 3 2025/26 was presented for the Executive’s consideration. The report presents the Council’s performance against the key objectives of the Council Plan 2023-28 at the end of the third quarter.

Councillor Robin Williams, Deputy Leader and Portfolio Member for Finance, Corporate Business and Customer Experience presented the report which showed that 86% of the indicators with targets monitored during the quarter performed well and were rated Green or Yellow. Eight indicators are currently rated Red or Amber. These relate to the following areas –

·      Social Care and Wellbeing - re-referrals of children within 12 months are higher than target due to unpredictable circumstance rather than process failures

·      Housing – the re-let times for void properties remain above target, although performance is improving. The delivery of Disabled Facilities Grants has been delayed due to a pause in approvals, contractor shortages and backlog.

·      Economy – the number of mooring contracts remains below target due to declining demand and increased competition from marinas. Delays in food hygiene inspections (high risk businesses) have been caused by prioritising the new special procedures licensing scheme.

·      Climate Change – domestic recycling rates are below target, with drier weather contributing to a reduction in green waste collection

·      Whole Council Health – FOI response times remain below the 90% target, though improvements are expected with the introduction of a new CRM  system.

Councillor Robin Williams also highlighted examples of strong performance during the quarter, as outlined in section 2.3 of the report. These include increased uptake of Direct Payments, high participation in Môn Actif activities, 96% of planning applications determined on time, road condition indicators performing well, 100% of children in the Welsh Language Unit meeting their targeted immersion expectations, and a reduction in rent arrears.

Councillor Jeff Evans, Chair of the Corporate Scrutiny Committee reported from the committee’s meeting on 18 March 2026, which considered the Q3 scorecard report. The committee noted the strong performance over the period, with 86% of PIs performing well against their targets. Members focused in particular on the areas of underperformance and sought assurance that these are being actively managed and are expected to improve. After receiving assurance on a number of points, the committee resolved to recommend the report and the mitigation measures outlined within it, to the Executive.

Executive members acknowledged the consistently strong performance into the third quarter and noted the areas of standout performance, thanking staff for their continued work and commitment. They also noted that the scorecard report provides a snapshot taken before the 2026/27 budget was set, during which targeted investment was allocated to underperforming areas e.g. additional funding for food safety inspections to strengthen capacity and address the backlog.  Members further recognised that improving performance in some areas remains challenging. Increasing the proportion of domestic waste recycled, reused or composted continues to be difficult, with rates remaining stubbornly below target.  Progress will require a sustained effort to influence resident behaviour.  ...  view the full minutes text for item 6.

To submit the report of the Director of Function (Resources)/Section 151 Officer.

The report of the Director of Function (Resources)/Section 151 Officer which sought the Executive’s approval to extend the Discretionary Business Rates Relief Policy for charities and non-profit making organisations for one year to 31 March 2027 was presented for consideration

At this point, Councillors Neville Evans, Gary Pritchard and Ieuan Williams declared a personal interest only as members/trustees of charities and/or non-profit making organisations.

Councillor Robin Williams, Deputy Leader and Portfolio Member for Finance, Corporate Business and Customer Experience presented the report noting that a revaluation of non-domestic rates will take effect from 1 April 2026 alongside changes to other relief schemes and transitional arrangements. In light of this, it was considered that introducing an additional change to the rates relief policy at this time would be inappropriate and could further affect organisations which may be impacted by the forthcoming changes.

The current policy provides a substantial amount of financial help to a large number of charities and non-profit making organisations and remains affordable, although changes in property valuations and the multiplier will alter the overall cost of providing the relief. Postponing the implementation of a new policy will allow the Council to assess the actual cost of the policy in 2026/27 which can then inform the policy from April 2027 onwards. It is also proposed that the Council consult with organisations currently receiving relief through the policy to help determine the policy from 2027 onwards.

It was resolved –

·      To approve the extension of the current policy for a period of one year, to 31 March 2027.

·      That the Council consult with the organisations that currently receive relief through the policy to determine the policy moving forward from April 2027 onwards.

To submit the report of the Head of Housing Services.

The report of the Head of Housing Services incorporating the Housing Revenue (HRA) Business Plan for 2026 to 2056 was presented for the Executive’s consideration.

Councillor Carwyn Jones, Portfolio Member for Housing and Community Safety presented the report noting that the HRA Business Plan sets out the Council’s 30 year strategy for managing, maintaining and investing in its housing stock while ensuring long term financial sustainability. The plan is a statutory requirement to secure Welsh Government’s Major Repairs Allowance of approximately £2.7m for 2026/27. It outlines how the Council will meet the Welsh Housing Quality Standards 2023, progress decarbonisation and deliver new affordable homes to meet rising local demand for housing, with over 950 people currently on the housing list. The plan includes a £16m capital programme for 2026/27 covering WHQS works, fire safety, adaptations, energy efficiency upgrades, and £4m for solar panel and battery installation. It also provides £15.5m for new development including an Extra Care facility in Menai Bridge, new council housing and buy backs.

Councillor Carwyn Jones highlighted that the plan is based on a number of assumptions, including a 4.3% rent increase, 2% inflation, and a development rate of 45 new homes per year throughout the plan period, supported by grants and borrowing. Overall, the plan confirms that the HRA remains viable, enabling the Council to respond effectively to population change, climate challenges and increasing demand for suitable homes. It reaffirms the Council’s commitment to delivering high quality, affordable homes across the island and to supporting resilient and thriving communities over the next 30 years.

Councillor Jeff Evans, Chair of the Corporate Scrutiny Committee reported from the committee’s meeting on 18 March 2026, which considered the HRA Business Plan 2026-2056. In reviewing the plan, members sought assurance on rent affordability, tenant support and engagement, the type of housing units being developed and the housing waiting list. Members also noted that the plan is ambitious, with £16m of planned capital expenditure in 2026/27, and that meeting the requirements of the plan and Welsh Government standards while keeping rents affordable will be challenging. Following discussion, and after considering the responses provided by officers and the Portfolio Member to the matters raised, the committee had resolved to support the HRA Business Plan 2026-56 and to recommend it for the Executive’s approval.

The Chief Executive noted that while the Business Plan is comprehensive and reflects a significant amount of work, the income coming into the system is insufficient. Continuing the Council’s programme of developing new housing, maintaining existing properties and  decarbonising the whole stock will therefore be challenging. Maintaining these three key priorities at the same level as in previous years will require changes at national level, and this will be an important strategic issue over the coming years.

Executive Members affirmed their support for the Council’s housing stock and expressed their satisfaction that the stock had been retained. Members also noted their hope for a more level playing field in future between councils with their own housing stock and  ...  view the full minutes text for item 8.

To consider adopting the following: -

“Under Section 100 (A) (4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

It was resolved under Section 100 (A) (4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item on the grounds that it involved the disclosure of exempt information as defined in paragraphs 12, 13 and 15 of Schedule 12A to the said Act and in the Public Interest Test presented.

To submit the report of the Director of Education, Skills and Young People.

The report of the Director of Education, Skills and Young People setting out proposals for an Additional Learning Needs and Inclusion Service on Anglesey was presented for the Executive’s consideration.

Councillor Dafydd Roberts, Portfolio Member for Education and the Welsh Language presented the report, noting that following Gwynedd Council’s notice of intention to dissolve the Gwynedd and Anglesey ALN and Inclusion Partnership in June 2025, the Council has taken a series of actions – outlined in the report - to establish a separate, effective, efficient and fit for purpose service for Anglesey. The aim is to meet the needs of  Anglesey’s children and young people and to ensure that the service is established promptly so that the Council can deliver its statutory duties in accordance with the ALN Act 2021. There has been an increase in the complexity and pattern of needs with reports showing that over the past five years the profile of learners receiving ALN support on Anglesey has become more complex.

An external specialist was commissioned to conduct a review of the existing joint service and to develop a model for an Anglesey specific service, identifying the key steps required to  create a sustainable provision. The external review report is included at Appendix 1. Six different options were considered as set out in the options appraisal at Appendix 3. Through this process, Option 4 is recommended as the preferred approach for several reasons - greater emphasis on early intervention and trauma informed practice; integrated work approach, strengthens existing elements of inclusion; makes more effective use of resources; is expected to lead to improved outcomes; provides full control of the service with flexibility to collaborate and offers an opportunity to internalise long term data work. The report also outlines the cost projections associated with Option 4 and explains how these costs will be met.

Councillor Dylan Rees, Chair of the Partnership and Regeneration Scrutiny Committee reported from the committee’s meeting on 17 March, 2026 at which the proposals were considered. The committee recognised that this is an opportunity to create a new and different service,  and that the proposed framework represents a starting point that will evolve, adapt and be refined over time. Members  discussed the risks associated with reorganising the service and acknowledged the Executive’s commitment to provide  additional investment to meet the requirements. The committee emphasised the importance of keeping parents informed and sought assurance that a short communication would be shared with them before the pre-election period begins. Following discussion, the committee resolved to recommend the proposals for internalising the service on Anglesey.

The Executive acknowledged the importance  of developing a service tailored to the needs of Anglesey with emphasis on empathy, integration and trauma informed practice. Members recognised that the proposed structure provides a foundation on which to build, and it was suggested that regular progress reports should be provided. It was agreed as an additional  recommendation that an update be presented to the Partnership and Regeneration Scrutiny Committee in six months’ time.

The  ...  view the full minutes text for item 10.