Agenda, decisions and minutes

The apologies for absence were noted.

To receive any declaration of interest from any Member or Officer in respect of any item of business.

No declaration of interest was received.

No urgent matters at the time of dispatch of this agenda.

None to report.

To submit for confirmation, the draft minutes of the meeting of the Executive held on 24 March 2026.

The minutes of the previous meeting of the Executive held on 24 March 2026 were presented for confirmation.

It was resolved that the minutes of the previous meeting of the Executive held on 24 March 2026 be confirmed as correct.

To submit the report of the Head of Democratic Services.

The report of the Head of Democratic Services incorporating the Executive’s Forward Work Programme for the period from July 2026 to February 2027 was presented for confirmation.

The Head of Democracy updated the Executive on the following changes to the Forward Work Programme –

·           21 July 2026 meeting

o  Capital Budget monitoring report for Quarter 4 2024/25 re-scheduled from June

o  Housing Revenue Account Monitoring Report for Quarter 4 2025/26 – re-scheduled from June

o  Local Growth Fund – added as a new item

·      22 September 2026 meeting

o  Visitor Levy Consultation - added as a new item

·      23 February 2027 meeting

o  Budget monitoring reports for Quarter 3 2026/27 – added as new items

o  Gypsies and Travellers Accommodation Action Plan – added as a new item

·      Changes since publication of the programme

o  Update on the resilience of the Menai crossings - added to the 21 July 2026 meeting

o  Recycling rates -  rescheduled from July to the September or October meeting.

It was resolved to confirm the Executive’s updated work programme for the period July 2026 to February 2027 with the changes outlined at the meeting.

To submit the report of the Head of Digital, Performance and Modernisation.

The report of the Head of Digital, Performance and Modernisation incorporating the Corporate Scorecard for Quarter 4 2025/26 was presented for the Executive’s consideration. The report presents the Council’s performance against the strategic objectives of the Council Plan 2023-28 at the end of the fourth quarter.

Councillor Robin Williams, Deputy Leader and Portfolio Member for Finance, Corporate Business and Customer Experience presented the scorecard report noting that the majority of indicators (87%) with set targets performed well during the quarter, achieving Green or Yellow RAG status. Year on year performance for all comparable indicators (48 in total) shows that 20 (42%) have improved during the year, 24 (50%) declined and 4 (8%) have remained unchanged. Of the 24 that declined, 62% are still above or within 5% of target, 21% were Amber/Red and 17% had no targets assigned.

The report highlights a number of successes during the year including progress in Welsh language activity, increased uptake of Direct Payments, strong Môn Actif participation, improved Neet levels, high satisfaction with the library service, timely completion of housing responsive repairs, completion of high risk food hygiene inspections, timely determination of planning applications and good road conditions.

However eight indicators remain Red or Amber against targets. These relate to re-referrals of children within 12 months; housing  re-let times, the time taken to deliver medium and large Disabled Facilities Grants, development of new council homes, uptake of mooring contracts; domestic waste recycling and FOI response times .

He noted that the Quarter 4 scorecard report was reviewed in detail by the Corporate Scrutiny Committee at its meeting on 10 June, where underperforming areas were robustly challenged in a comprehensive discussion and assurance was sought regarding mitigating actions. He confirmed that the Leadership Team will continue to focus on improving performance in the areas that are currently below target.

Councillor Jeff Evans, Chair of the Corporate Scrutiny Committee reported back from the committee’s meeting on 10 June 2026, at which the Q4 scorecard report was considered. He noted that, during discussion, members gave particular attention to the eight indicators performing below target and to any adverse movement in trends. Members also sought assurance regarding the risks and the impacts associated with underperforming indicators, the measures in place to manage them, and the plans for future improvement. Having received assurance on these matters, the committee resolved to recommend the report together with the mitigation measures set out within it, to the Executive.

Executive members responded to the fourth and final scorecard for the 2025/26 financial year and provided the following assurances –

Councillor Dyfed Wyn Jones, Portfolio Member for Children, Young People and Families in relation to children’s re-referrals explained that sometimes a second referral is appropriate. The service is reviewing all second assessment cases to understand the reasons for them, emphasising that the headline figure does not always reflect the explanation and circumstances behind the performance.

Councillor Alun Roberts, Portfolio Member for Leisure, Tourism, Maritime and Property noted that although it is natural to focus  ...  view the full minutes text for item 6.

To submit the report of the Head of Digital, Performance and Modernisation.

The report of the Head of Digital, Performance and Modernisation incorporating the Annual Delivery Document for 2026/27 was presented for the Executive’s consideration.

Councillor Robin Williams, Deputy Leader and Portfolio Member for Finance, Corporate Business and Customer Experience presented the annual delivery document, noting that it sets out what the Council commits to delivering in 2026/27. The high level strategic actions within the document are designed to support progress against the six strategic objectives of the Council Plan 2023-2028. Each action has been designed to be measurable with targets and milestones included where appropriate, enabling in-year monitoring. Services will be required to incorporate these actions into their individual service plans for 2026/27, which will form the basis for quarterly monitoring. Quarterly oversight will be undertaken by the Improvement and Modernisation Programme Board with outcomes feeding into the annual Self-Assessment and Performance (Well-being) report.

Councillor Jeff Evans, Chair of the Corporate Scrutiny Committee reported back from the committee’s meeting on 10 June 2026, at which the Annual Delivery Document 2026/27  was considered. He noted that members had recognised the ambition of the document and had sought assurance and updates on several areas including the Freeport project, recycling and waste management, climate change, Welsh language delivery and training, and assisted housing projects. Having received assurance on these matters, the committee resolved to recommend the Annual Delivery Document 2026/27 to the Executive for approval.

Executive members welcomed the document and highlighted key planned actions within their respective portfolios. Under Housing, this included continued work to improve home energy ratings and the opening of a third extra care housing scheme. Under Social Care and Wellbeing, members noted ongoing investment in Môn Actif facilities, including upgrades to Plas Arthur and Amlwch Leisure Centres, as well as plans to develop an additional Cartref Clyd for looked after children and establish six further foster care placements.

It was resolved to adopt the Annual Delivery Document for delivery during 2026/27.

To submit the report of the Director of Function (Resources)/Section 151 Officer.

The report of the Director of Function (Resources)/Section 151 Officer setting out the financial performance of the Council’s services at the end of Quarter 4 2025/26 was presented for the Executive’s consideration.

Councillor Robin Williams, Deputy Leader and Portfolio Member for Finance, Corporate Business and Customer Experience presented the report noting that the overall projected financial position for 2025/26, including corporate finance and the Council Tax fund is an underspend of £2.631m (1.36% of the net budget for 2025/26). The draft outturn position is better than the Quarter 3 forecast and the projected underspend, and its impact on the Council’s general balances, strengthens the Council’s financial position allowing greater flexibility when developing the 2027/28 revenue budget.

The Director of Function (Resources)/Section 151 Officer reported that in respect of  services and corporate budgets specifically, the outturn position shows an underspend of £1.3m against a budget of £192.5m, equating to under 1% of the total budget (Table 2 refers). The remaining underspend relates to Council Tax, with core Council Tax income £119k above budget and the Council tax premium £1.212m above target. The increase in income is largely due to properties moving from business rates to Council Tax following  changes in eligibility rules for self-catering accommodation.

He emphasised that the overall budget underspend masks ongoing pressures in certain areas and is largely attributable to non-recurring factors such as one-off grants, reserves, staff vacancies and increased income, including a GwE closure grant. Appendix C provides detailed analysis of budget variances and highlights continuing underlying demand pressures in Adult Services (£1.097m) and Children and Families Services (£1.923m), the latter driven primarily by rising costs and numbers of out of county looked after children’s placements.  The Council has sought to mitigate these pressures by developing inhouse provision, such as the Cartrefi Clyd.

In response to a query regarding the risk of appeals from owners of self-catering properties moved from business rates to Council Tax, the Director of Function (Resources)/Section 151 Officer advised that the risk had been recognised at the end of the 2024/25 financial year, and £900k had been placed in an earmarked reserve to cover potential repayments arising from appeal decisions, some of which could be backdated to April 2023.

Executive members also expressed concern about the reliance on grant funding and the way the current grant funding system operates. They highlighted the challenges created by uncertainty over whether grants will be received, the timing of awards, and the fact that many grants are tied to specific projects that may not be a priority for the Council. Members noted that this uncertainty makes financial planning more difficult and that it would be helpful if Welsh Government incorporated more grants into the core funding settlement so that councils know where they stand financially.

The Director of Function (Resources)/Section 151 Officer confirmed that the Council receives approximately £30m in grants in addition to the funding settlement. Some are recurring, some come with spending conditions and others are intended to support budget pressures. Grant funding is  ...  view the full minutes text for item 8.