Agenda and minutes

To elect a Chairperson for the General Grants Committee.

Mr. Jeff Evans was elected Chairperson for the General Grants Committee.

Mr. Evans thanked the Members for their confidence in him.

To elect a Vice-Chairperson for the General Grants Committee.

Mr. Lewis Davies was elected Vice-Chairperson for the General Grants Committee.

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Mr. Jeff M. Evans declared an interest in respect of application 04 – Clwb Caban Rhoscolyn and took no part in the discussion of the application. 

Ms. Llinos Medi Huws declared an interest in respect of application 22 – Anglesey Gymnastics Club and took no part in the discussion of the application.

Mr. Richard O. Jones declared an interest in respect of application 03 – Relay for Life Gwynedd & Anglesey and took no part in the discussion of the application.

Mr. Peter S. Rogers declared an interest in respect of application 39 – Ynys Môn Young Farmers and took no part in the discussion of the application.

To submit, for confirmation, the minutes of the General Grants Committee held on 8 July, 2015.

The minutes of the meeting held on 8 July, 2015 were confirmed.

To submit the report of the Treasurer in relation to the above.

Submitted – a report by the Treasurer in relation to the above.

It was reported that the purpose of the report was to consider applications relevant to the Isle of Anglesey Charitable Trust.  Allocations are made annually for the Isle of Anglesey Charitable Trust to the following categories of projects :-

·         Community and Sporting Facilities (small capital projects)

·         Other Grants (mainly one-off small grants)

At its meeting on 27 January, 2016 the full Trust resolved to delegate a budget of £125,000 to this Committee for the annual grants programme.  The full Trust also resolved that the allocation of grants to individual organisations would be subject to the approval of the full Charitable Trust.  The grant limit in respect of Community and Sporting Facilities Grants is £8,000 and up to 70% of the eligible cost.  However, in its meeting on the 21 April, 2011, the full Trust resolved to provide flexibility to this Committee to increase the upper limit and percentage rate of support in light of applications received.

The relevant Officers from within the Isle of Anglesey County Council have considered and prioritised the applications received as far as possible and consistent with the Trust’s decisions and criteria established in previous years. The Officers’ recommendations are shown in Appendix A attached to the report.  A joint referencing system has been employed for both grants put forward to this Committee and for grant applications to the Welsh Church Fund.  These applications are considered in accordance with the ‘Criteria for the Allocation of Grants from the Isle of Anglesey Charitable Trust’, a copy of which was attached as Appendix B to the report.

Members of the Committee were concerned that grant applications seemed to have decreased this year by up to 20%.  The Chair stated that he would like to see the Charitable Trusts’ grants been promoted more and that assistance and guidance been afforded to organisations when filling applications for grants.  It was suggest that Medrwn Môn is an organisation that could be available to organisations to give assistance in filling in applications. 

It was AGREED that a workshop be arranged to review the annual grants procedure and that support be given to applicant to simplify the process for applying for annual grant allocation from the Charitable Trust.

The applications received and sums recommend for Community and Sporting Facilities – Capital Grants for 2016/17 are as follows :-

01  3D KIDS                                    To facilitate social activities for                              

Children & adults (0-25) and their

families

It was RESOLVED :-

·           That whilst the Committee supported the grant application it was considered that there was a lack of information within the application as to what activities the organisation intend to use the grant;

·           To request the Officer’s to contact the applicants and to discuss matter further;

·           To authorise the Chair and Vice-Chair of this Committee to allocate a grant of £2,100 if they are satisfied with the response of the organisation.  

02  Hotspur Football Club              Refurbish spectator area                                £3,900

03  Relay for Life Gwynedd &        Costs for  ...  view the full minutes text for item 5.