Agenda and minutes

Isle of Anglesey Charitable Trust Committee - the charity funds are now administered by the private registered charity, Y Gymdeithas, and the County Council is no longer the trustee
Wednesday, 12th December, 2018 9.30 am

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Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mairwen Hughes 

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Minutes:

Mr Aled M Jones declared a prejudicail interest in discussion as regards to the Anglesey Young Farmers’, but following legal advice he was able to take part during discussion on the matter but he left the meeting during voting thereon.

2.

Minutes pdf icon PDF 22 KB

To submit, for confirmation, the minutes of the meeting held on 18 September, 2018.

Minutes:

The minutes of the meeting held on 18 September, 2018 were confirmed as correct.

3.

Reports of Sub-Committees of the Charitable Trust pdf icon PDF 25 KB

Investments and Contracts Committee

 

To submit the minutes of the meeting of the Investments and Contracts Committee held on 6 November, 2018.

Minutes:

Investments and Contracts Committee

 

The minutes of the of the Investments and Contracts Committee held on 6 November, 2018 were confirmed.

4.

Larger Grants - Update pdf icon PDF 48 KB

To submit a report by the Treasurer.

Minutes:

Submitted – an updated report by the Treasurer on the status of the larger grants awarded in 2017 and 2018. 

 

The Treasurer reported that twelve larger grants were awarded in 2017/18 and fourteen in 2018/19.  The report gave an update on progress expenditure and level of grant claimed to date.

 

It was RESOLVED to accept the report.

5.

Larger Grants Awarding Process pdf icon PDF 26 KB

To submit a report by the Treasurer.

Minutes:

(Mr Aled M Jones declared a prejudicial interest in discussion as regards to the Anglesey Young Farmers’, but following legal advice he was able to take part during discussion on the matter but he left the meeting during voting thereon).

 

Submitted – a report by the Treasurer in respect of the process for awarding of larger grants including determining the level of funding available and the process for monitoring grants awarded.

 

The Treasurer reported that since 2016, the Trust has awarded larger grants with an open invitation extended to organisations to submit applications for assistance.  In 2018, a total of 34 applications were received and 14 organisations were successful, with grants between £6,000 and £66,414 awarded, with £349,768 of grants awarded in total.  He noted that whilst the current Charitable Trust cannot employ its own staff and is therefore limited on what can be achieved and distributing grants in this way is probably the best solution the Trust can achieve given the current resources.  Moving to a Charitable Incorporated Organisation (CIO) will allow the Trust to reconsider how it uses its funds to achieve the greatest benefit to the people of Anglesey.

 

The Investments and Contracts Committee held on 6 November, 2018 and following consideration of the performance of the investment portfolio over the preceding 12 months and after consideration of the risks and the need to maintain the value of the fund at a level that generated sufficient annual income, the Committee recommended that the sum to be available for larger grants should remain at the 2018 level i.e. £350k.

 

The Secretary raised whether the Charitable Trust wished to consider applications from Urdd Gobaith Cymru and the Isle of Anglesey Young Farmers’ as part of the Larger Grants Awarding Scheme as the arrangement to fund these organisations will come to an end in 2019.  Urdd Gobaith Cymru received a grant of £40k per annum and the Isle of Anglesey Young Farmer’s received a grant of £30k per annum both for a period of 5 years from the Charitable Trust in June 2014.  The Secretary further said that the Charitable Trust may also consider whether to fund these organisations for a further year until the CIO is established. 

 

Some Members of the Charitable Trust expressed concerns that no reference was made to the above mentioned organisations within the report.  Whilst accepting that both organisations are paramount in affording young people opportunities to take part in competitions and activities, it was considered that all organisations should be dealt equally as part of the grant awarding process.  Following deliberations it was agreed that a report be submitted to the January 2019 meeting of the Charitable Trust to discuss options as regards to funding Urdd Gobaith Cymru and the Isle of Anglesey Young Farmers’ in the future.

 

It was RESOLVED:-

 

·      That larger grants are allocated again in 2019 and that the CIO, once set up, reviews whether awarding larger grants continues from 2020 onwards;

·      That the sum of £350,000, as recommended by the  ...  view the full minutes text for item 5.

6.

Exclusion of the Press and Public pdf icon PDF 16 KB

To consider adopting the following :-

 

 “Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

7.

Llanddona Village Hall Committee - Large Grant Application

To submit a report by the Treasurer.

Minutes:

Submitted – a report by the Treasurer in relation to the above.

 

The Treasurer gave details as regards to the unforeseen issues that has occurred following sale of the Llanddona Village Hall to the organisation.  He noted that the Llanddona Village Hall Committee has requested additional funding from the Charitable Trust to complete the unforeseen works.

 

Following deliberations it was RESOLVED to approve an additional sum of £20,354 grant funding due to unforeseen issues at the Llanddona Village Hall.

8.

Exclusion of the Press and Public pdf icon PDF 16 KB

To consider adopting the following :-

 

 “Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

9.

Cemaes Bay Football Club - Larger Grant Application

To submit a report by the Treasurer.

Minutes:

Submitted – a report by the Treasurer in relation to the above.

 

The Treasurer gave details as regards to the additional costs of the project as regards to floodlight columns being inadequate and therefore additional funding is requested to carry out the works at the Cemaes Bay Football Club.

 

Following deliberations it was RESOLVED to approve an additional sum of £34,948 grant funding due to unforeseen circumstances at Cemaes Bay Football Club.

 

(Mr Alun W Mummery abstained from voting).

10.

Exclusion of the Press and Public pdf icon PDF 17 KB

To consider adopting the following :-

 

 “Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Paragraph 12A of the said Act and in the attached Public Interest Test.”

 

11.

North Wales Deaf Association - Small Grant

To submit a report by the Treasurer.

Minutes:

Submitted – for information, a report by the Treasurer in relation to the above.

 

It was RESOLVED to note the contents of the report.