Agenda and minutes

To receive any declaration of interest by any Member or Officer in respect of any item of business.

No declaration of interest received.

To submit, for confirmation, the minutes of the meeting held on 20 January, 2015.

The minutes of the meeting held on the 20^th January, 2015 were confirmed, subject to the inclusion of Mr. John Griffiths to the list of apologies.

To receive an update report by Mr. Philip Heath, Weightmans LLP in relation to the above.

The Secretary reported that Mr. Philip Heath, Weightmans LLP had been invited to address the issues raised at the last meeting in respect of Variation of the Trust Deed.  It was noted that Mr. Heath is still awaiting response from the Charities Commission to the request. 

The Secretary further reported that following discussions at the last meeting that Amlwch should be considered as any other area within the Island to submit applications for grant funding from the Trust, he has contacted Amlwch Town Council for information in respect of a balance sheet and beneficiaries of the Shell UK legacy to the town.   The Town Council had limited information regarding the legacy but has noted that Amlwch was given £69k by Shell UK to distribute to good causes within the area.  The Secretary noted that he has not received any balance sheet or any indication which organisation within the area has benefited from the grant funding.

Members of the Charitable Trust considered that Amlwch area should be allowed to submitted grant applications similar to other areas within the Island, but a balance sheet should be afforded as to whom the funding has been allocated.

RESOLVED

·           That an update report by Mr. Philip Heath, Weightmans LLP on the Variation of the Trust Deed and Administration of the Trust be submitted to the next meeting of the Charitable Trust.

·           That the Amlwch area should be allowed to submit grant applications similar to other areas within the Island.

To submit a report in relation to the above.

Submitted – a report by the Head of Function (Resources)/Section 151 Officer for the County Council in respect amendments to the arrangements for appointing Officers of the Charitable Trust.

The Head of Function (Resources)/Section 151 Officer reported that due to the Council’s responsibilities as the administrator of the Trust, when a relevant Trust Officer ceases to be a relevant Council Officer, they cease to provide that service to the Trust with immediate effect and interim arrangements take effect until changes in the relevant Officers are made.  Any delay in the appointment of the relevant Trust Officers, represents a potential threat to the level of service provision and should be minimised as far as possible. 

In order to enhance the efficiency, adaptability and effectiveness of the arrangements, it is proposed that the relevant Council Officers are expanded to include temporary appointments and that the relevant Council Officers become the relevant Trust Officers on an ex-officio basis.    The effect of this proposal would be that the Council’s previous S151 Officer is removed as Treasurer of the Trust and is replaced by the Council’s current S151 Officer.  Additionally, the Council’s Chief Executive is retiring on 31^st May, 2015 and the newly appointed Chief Executive would automatically take the post of Secretary of the Trust from 1^st June, 2015.

·           To approve the expansion of appointing Officers to include temporary Council Officers holding the positions of Chief Executive, S151 Officer, Monitoring Officer (unless the Monitoring Officer is not a Solicitor, in which case the Council’s principal Solicitor instead) into the Trust’s positions of Secretary, Treasurer, Solicitor respectively.

·           To approve the holders of the posts of the Council’s Chief Executive, S151 Officer and Monitoring Officer (unless the Monitoring Officer is not a Solicitor, in which case the Council’s principal Solicitor instead) to hold the positions of the Trust’s Secretary, Treasurer, Solicitor, on an ex-officio basis.

·           To note the current S151 Officer (Mr. Richard Micklewright) as theTreasurer from the date of this meeting.

To receive a presentation by Mr. Ray Williams, Holyhead & Anglesey Weightlifting & Fitness Centre in respect of a request for funding from the Charitable Trust.

An application for funding by the Holyhead and Anglesey Weightlifting & Fitness Centre was presented for consideration by the Trust.  The application requested was for £60k to fund specific equipment for performance and public use.  The application was supported by a development plan for 2015/2018.

Mr. Ray Williams gave a visual presentation and addressed the Trust on the application and the history to date of the Holyhead and Anglesey Weightlifting & Fitness Centre.

Mr. Byron Jones a representative from the Centre addressed the meeting and outlined his achievements and how the Centre has encouraged his development to becoming involved with the centre.

Members of the Trust were given the opportunity to ask questions of the representatives of the Holyhead and Anglesey Weightlifting & Fitness Centre.

It was RESOLVED unanimously to approve the funding application made by the Holyhead and Anglesey Weightlifting & Fitness Centre for the sum of £60k, subject to submission of a balance sheet of the centre together with the required monitoring of the procedure for the purchase of equipment for the centre by the Secretary and Treasurer.  

Members of the Trust noted that they wished to have a procedure in place when application for grant funding for large sums of money are received.  It was further noted that a specific allocation of capital should also be considered. 

RESOLVED that a report by submitted to the next meeting of the Charitable Trust outlining the procedure of dealing with large applications and allocation of funding to the Regeneration Committee to deal with such applications.

·           To submit correspondence received by Mr. Rhun ap Iorwerth AM.

·           To submit correspondence received by the Clerk of the Amlwch Town Council.

The Secretary reported that correspondence had been received by the following in respect of the Rhosgoch Land :-

·           Correspondence received by Mr. Rhun ap Iorwerth AM

·           Correspondence received by the Clerk of the Amlwch Town Council

It was agreed that the correspondence would be discussed within Item 8 of the Agenda.

To receive a verbal update by the Secretary in relation to the Rhosgoch Land.

The Chair welcomed Mr. Tony O’Keefe DTZ to the meeting.

Mr. O’Keefe gave an update report following the tender process in attracting potential buyers of the land at Rhosgoch. 

The Secretary outlined the process required to meet the potential buyers and suggested that a Panel should be established from Members of the Charitable Trust.

The Secretary referred to correspondence received from Mr. Rhun ap Iorwerth AM and the Clerk of the Amlwch Town Council requesting the Trust to delay the process of selling the Rhosgoch site to allow for negotiations with the developers of Wylfa Newydd.  Members of the Trust considered that issue of trying to sell the Rhosgoch site has continued over a number of years and considered that the Charitable Trust should move forward with the process of selling the land but to contact the developers of Wylfa Newydd  to ascertain if they have an interest in the Rhosgoch site.

RESOLVED :-

·           That the Charitable Trust shall move forward to sell the site.

·           That a Panel be established to meet with the potential buyers with the following as membership :-

Chair of the Charitable Trust

Mr. W.T. Hughes

Mrs. Llinos M. Huws

Mr. H. Eifion Jones

Mr. Ieuan Williams

·           To authorise the Secretary to contact the developers of Wylfa Newydd to establish if they have an interest in the Rhosgoch site.

To submit a report in relation to the above.

Submitted – a report by the Head of Function (Resources)/Section 151 Officer in relation to the above.

RESOLVED to note the report.