Agenda and minutes

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Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mairwen Hughes 

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Minutes:

Messrs. R.A. Dew, John Griffith, Derlwyn R. Hughes, G.O. Jones, H. Eifion Jones, Alun Mummery, Ieuan Williams declared a personal interest in respect of Item Item 6 – Major Grant Awards 2016 with regard to the Eisteddfod Genedlaethol 2017 application.  The Members stated that they are on local Eisteddfod Funding Appeal Committee within their communities.  The Legal Services Manager said that the Members of the Charitable Trust who are on local community Eisteddfod Gnedlaethol 2017 funding appeal committee need to declare a personal interest but are able to take part and vote with regard to the issue.  However, if any Member of the Charitable Trust is member of the Eisteddfod Genedlaethol 2017 Executive Committee or Sub-Committees of the Executive Committee then they would need to consider declaring a prejudicial interest.

 

The Chair wished it to be recorded that he has resigned from the Eisteddfod Genedlaethol 2017 Executive Committee recently.

2.

Minutes pdf icon PDF 33 KB

To submit, for confirmation, the minutes of the meeting held on 27 January, 2016.

Minutes:

The minutes of the meeting held on 27 January, 2016 were confirmed.

3.

Budget 2016/17 pdf icon PDF 224 KB

To submit the report of the Treasurer.

Minutes:

Submitted – the report of the Treasurer in relation to the above.

 

RESOLVED :-

 

·           To adopt a budget for 2016/17 as follows :-

 

Oriel Ynys Môn                                                                               £215k

Village Halls                                                                                      £80k

Community & Sporting Facilities and Minor Grants             £125k

Larger Grants                                                                                  £200k

Continued Long Term Commitments (shown in table         £200k

3 within the report)

 

·           To delegate to the General Grants Committee the sum of £125k to deal with applications for Community & Sporting Facilities and Minor Grants;

 

·           To delegate to the Regeneration Committee the sum of £200k to deal with applications for larger grants.

4.

Reports of Sub-Committees of the Charitable Trust pdf icon PDF 25 KB

To submit, for confirmation and for adoption where necessary, the minutes of the meetings as follows :-

 

·        Minutes of the meeting held on 24 February, 2016.

·        Minutes of the meeting held on 3 March, 2016.

 

Additional documents:

Minutes:

Regeneration Committee

 

The minutes of the following meetings of the Regeneration Committee were confirmed and adopted where necessary :-

 

·      Minutes of the meeting held on 24 February, 2016;

·      Minutes of the meeting held on 3 March, 2016.

 

5.

Exclusion of the Press and Public pdf icon PDF 16 KB

To consider adoption of the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

6.

Major Grant Awards 2016

To submit a report by the Treasurer.

Minutes:

Submitted – the report of the Treasurer in relation to major grant awards for 2016.

 

The Treasurer reported that the Regeneration Committee held on 3 March, 2016 recommendion to the full Charitable Trust was that all four applications submitted were worthy of support but were mindful that the total value of the sum requested was greater than the funding available.  The Regeneration Committee recommended that the following grants be awarded :-

 

Menter Iaith Môn  -  £50,000 for one year only;

Eisteddfod Genedlaethol Cymru 2017 - £37,500;

Llangefni Social Enterprise - £37,500 – subject to confirmation that all other funding has been secured and that the scheme is going ahead;

Cwmni Fran Wen - £45,000 – for one year only.

 

The Regeneration Committee also recommended that the applications received after the closing date on 10th February, 2016 will not be considered.

 

The total allocation is £170,000 and the allocation is 50% of the total sum requested in all cases and only allocates grant funding for one year only which complies with the previous decision taken by the Trust.

 

Following deliberations it was RESOLVED to approve the recommendations of the Regeneration Committee held on 3rd March, 2016 :-

 

·           To award grants to the 4 organisations as noted above;

·           That the applications received after the closing date of 10th February, 2016 will not be considered.

7.

Exclusion of the Press and Public pdf icon PDF 16 KB

To consider adoption of the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

 

Minutes:

RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A of the said Act and in the attached Public Interest Test.”

 

8.

Grant Award to the Anglesey Agricultural Show Society

To submit the report of the Treasurer.

Minutes:

Submitted – the report of the Treasurer in relation to the grant award to the Anglesey Agricultural Show Society. 

 

The Treasurer reported that the Anglesey Agricultural Show Society grant application submitted to the Charitable Trust to improve facilities at the Showground has been amended due to funding from a local company been less than anticipated.  The full Charitable Trust was requested to reconsider the application made in light of the changes that have taken place and the response of the Show Society and to determine whether the original offer of £60,000 should be honoured or whether a lower sum should be considered.

 

Following deliberations it was RESOLVED to honour the grant of £60,000 to the Anglesey Agricultural Show Society as approved by the full meeting of the Charitable Trust held on 13th July, 2015.