Agenda and minutes

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Venue: Council Chamber, Council Offices, Llangefni. View directions

Contact: Mairwen Hughes 

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Minutes:

No declaration of interest received.

2.

Minutes pdf icon PDF 35 KB

To submit, for confirmation, the minutes of the previous meeting of the Isle of Anglesey Charitable Trust held on 13 September, 2016.

Minutes:

The minutes of the meeting held on 13 September, 2016 were confirmed.

3.

Reports of Sub-Committees of the Charitable Trust pdf icon PDF 20 KB

General Grants Committee

 

To submit, for confirmation, the minutes of the meeting of the General Grants Committee held on 13 October, 2016.

 

Investments and Contracts Committee

 

To submit, for confirmation, the minutes of the Investments and Contracts Committee held on 1 November, 2016.

 

 

 

 

Additional documents:

Minutes:

·           General Grants Committee

 

The minutes of the meeting of the General Grants Committee held on 13 October, 2016 were confirmed.

 

·           Investments and Contracts Committee

 

The minutes of the meeting of the Investments and Contracts Committee held on 1 November, 2016 were confirmed.

4.

Larger Grants - Progress Report pdf icon PDF 152 KB

To submit a report by the Treasurer in relation to the above.

Minutes:

Submitted – an update report by the Treasurer on the application process for larger grants.

 

The Treasurer reported that five large grants were awarded during 2016/17 – Cwmni Fran Wen, National Eisteddfod 2017, Menter Iaith, Anglesey Showground Society and Llangefni Social Enterprise.    He noted that formal grant agreements have been issued to Menter Iaith and Cwmni Fran Wen.  There has been some slippage in the developments on the Anglesey Showground Society grant but a draft contract is currently with their Solicitors for review.  The Llangefni Social Enterprise is still awaiting the outcome of their Lottery application and the contract will not be issued until confirmation of their match funding has been received.   The grant contract to the National Eisteddfod 2017 will not be issued until closer to the event in 2017.  The Eisteddfod Organisers have indicated that there will be a slight change in the use of the grant awarded from what was outlined in their bid as they have reached the target for local funds.   The Eisteddfod now intends to use more of the grant as corporate sponsorship with the Trust being a sponsor of the Eisteddfod on the opening Saturday and Sunday. The funding will allow admission prices to be reduced for the two days to give an opportunity for the public to attend at a lower price.

 

A budget of £350k has been identified for 2017/18 for large grants and the application process was launched in November with a closing date for applications of the 6 January, 2017.

 

The Treasurer further reported that as at the 30th November, 2016, the estimated Investment Income for 2016/17 is £640,358.48.  This is based on the HSBC Private Bank Statement of Assets Report and this figure is the forecast budget for the Grants to Voluntary Organisations for 2017/18.

 

It was RESOLVED to accept the report.

 

 

5.

Exclusion of the Press and Public

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

Minutes:

It was RESOLVED to adopt the following :-

 

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during the discussion on the following item as it may involve the likely disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

6.

Governance review of the Isle of Anglesey Charitable Trust

To submit a report by the Secretary in relation to the above.

Minutes:

Submitted – a report by the Secretary in relation to options for the Charitable Incorporated Organisation (CIO) which the Isle of Anglesey Charitable Trust decided should be formed at its meeting on 13 September, 2016.

 

A presentation was afforded to the Charitable Trust by representatives from Browne Jacobson on specific details, options and legal advice with regard to forming a CIO.  The Trust deliberated the Model Constitution for a Foundation or an Association CIO.

 

It was RESOLVED :-

 

·       That the Isle of Anglesey Charitable Trust shall form an Association Charitable Incorporated Organisation (CIO) and to convert to that CIO with all necessary actions to be taken to implement that decision;

 

·       That the Isle of Anglesey Charitable Trust adopt the following recommendations in establishing an Association Incorporated Organisation :-

 

·       That the an Association CIO shall, initially, comprise of Members and Directors who shall be the same people and all of whom shall be elected members of the Isle of Anglesey County Council (‘Elected Members’);

·       The name of the Trust will be bilingual (with the Welsh name to be given first) and the English name to read ‘the Isle of Anglesey Charitable Association’;

·       The charitable objectives of the new Charitable Trust Association will remain as at present;

·    There will be no liabilities on members of the Charitable Trust Association if the Association was to cease;

·       The Charitable Trust Association shall have one category of members but with power to extend the membership to ‘non-voting friends’ at some point in the future;

·       Quorum for meetings of the membership of the Charitable Trust Association to be 5% of the membership;

·       The Chair of members’ meeting of the Charitable Trust Association to have a casting vote in the case of an equality of votes in members’ meetings;

·       The minimum age for a trustee shall be 16 years of age;

·       The minimum number of trustees shall be 3;

·       That there be no maximum number of trustees;

·       All Trustees at the establishment of the Charitable Trust Association to be Elected Members;

·       That there be 2 Independent Trustees;

·       That a quorum for meetings of the Trustees shall be 5;

·       That, insofar as the law shall allow, the Trustees shall be elected members representing the Isle of Anglesey electoral wards;

·       New Trustees shall be appointed by the existing Trustees;

·       The terms of office of Trustees to be the same as the terms of office of the Elected Members;

·       The Independent Trustees shall have a term of office of 3 years and may serve any number of terms provided they shall serve no more than 2 terms of office consecutively;

·       Members of the Charitable Trust Association to be given authority to remove a Trustee;

·       The Chair of the meeting of Directors of the Charitable Trust Association shall have a casting vote on an equality of votes in any meeting of the Directors. 

 

·       That the delegated authority be given to the Trust Secretary with regard to all other rights powers and decision making functions on behalf of the Isle of  ...  view the full minutes text for item 6.