Agenda, decisions and minutes

Dispensation Panel - Hybrid Meeting in the Committee Room, Standards Committee - Thursday, 9th October, 2025 2.00 pm

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Venue: Committee Room 1, Council Offices, Llangefni. View directions

Contact: Shirley Cooke

Items
No.	Item
1.	Declaration of Interest To receive any declaration of interest from a Member or Officer regarding any item of business. Minutes: Councillor Dafydd Rhys Thomas declared a personal interest in Item 2 on the agenda as he is a County Councillor for the Cybi Ward, which sits within the catchment area of Holyhead High School. Councillor Keith Roberts (one of the applicants for a dispensation) declared a personal interest in Item 2 on the agenda, as he is a County Councillor for the Cybi Ward, and a school Governor at Holyhead High School.
2.	Applications for Dispensation PDF 143 KB View the declarations of interest for item 2. To consider applications for dispensation. Additional documents: Appendix 1 - Members Code of Conduct , item 2. PDF 426 KB Appendix 2 - Standards Committee (Grant of Dispensations) (Wales) Regulations 2001 , item 2. PDF 7 KB Appendix 3 - Part 4 of the Local Government Regulations (Standards Committees, Investigations, Dispensations and Referral) (Wales) (Amendment) 2016 , item 2. PDF 7 KB Appendix 4 - Briefing Note , item 2. PDF 5 MB Appendix 5 - Applications for Dispensation , item 2. PDF 282 KB Appendix 6 - Guidance Notes , item 2. PDF 117 KB Minutes: The Legal Service Manager/Deputy Monitoring Officer (GP) reported that two applications for dispensation have been received from Councillor Jeff Evans and Councillor Keith Roberts in relation to their interests in a proposal for Holyhead High School, where they are both County Council appointed Governors. Reference was made to the Code of Conduct (Enclosure 1 to the report), which sets out conditions under which County Councillors may seek dispensation for personal and prejudicial interests. The Legal Services Manager/Deputy Monitoring Officer stated that the applications in the report are seeking dispensation for transparency and openness, to permit the applicants to take part in any debate and decision making in the Corporate Scrutiny Committee on 15 October 2025, where the matters will be considered. It was noted that Councillor Jeff Evans is Chair of the Corporate Scrutiny Committee. Councillor Roberts was afforded an opportunity to address the Panel and gave his reasons for seeking a dispensation. Following hearing the background to the applications for dispensation by the applicants, the Panel retired to private session to determine whether or not to grant dispensation, and if granting dispensation, to consider (i) on what ground(s) the dispensation is granted and (ii) whether there are any limitations/constraints to be imposed. It was RESOLVED to grant dispensation to Councillor Jeff Evans and Councillor Keith Roberts, in their capacity as Governors of Holyhead High School in respect of those interests referred to in the application. The dispensation permits the Councillors to: - • write to officers and/or the Committee/Council about the matter; • speak to officers of the Council about the matter, without conditions; • speak at Committee/Council meetings and answer any questions about the issue; • remain in the room during any debate/vote on the issue; • vote; and • participate in all external meetings and meetings of any outside bodies in their capacity as members of the Council. Action: • That Councillor Evans and Councillor Roberts must declare a personal interest when attending Council and all other relevant meetings. • That the Chair writes to Councillor Jeff Evans and Councillor Keith Roberts confirming that the Dispensation Panel has granted dispensation permitting them to write, speak, and vote on all matters relating to this matter.