Agenda and minutes

Apologies as recorded above.

To receive any declaration of interest by any Member or Officer in respect of any item of business.

No declaration of interest received.

To submit, for confirmation, the minutes of the meeting held on 13 March, 2014.

The minutes of the meeting held on 13 March, 2014 were confirmed.

The Chair wished it to be recorded that he considered that this meeting had been a successful scrutiny of the topic for discussion by the Committee.

To submit a report by the Scrutiny Officer.

Submitted – a report by the Scrutiny Officer in relation to the above.

RESOLVED to re-appoint Councillor Dylan Rees on the Corporate Parenting Panel.

To submit a report by the Senior Partnership Manager Gwynedd & Môn.

Submitted a report and presentation, by the Senior Partnerships Manager Gwynedd and Ynys Môn in relation to the above.

The Senior Partnerships Manager stated that Welsh Government Statutory Guidance places a strategic planning duty upon Local Authorities to prepare a Single Integrated Plan for its area. The Plan offers the opportunity to develop preventative and early intervention initiatives which begin to address inequalities and cycles of dependency upon core statutory services as previously agreed by the Local Services Board. It also needs to meet the statutory responsibilities in relation to Children and Young People; Health, Social Care and Well-being; and Community Safety. The Plan will also address the former purpose of the Community Strategies.

The Gwynedd and Ynys Môn Local Services Board made a number of significant decisions relating to its future vision and strategic direction which was highlighted within the report.

In accordance with the commissioning work completed separately, projects are already in place across both Gwynedd and Ynys Môn and at this time it is intended to continue with these work-streams in order to allow the transformation journey of the Local Services Board to evolve and translate into priorities and specific work- streams.  It will therefore be necessary to revise the Single Integrated Plan priorities and work programmes over the coming year to reflect the new ambition, vision and strategic direction of the Local Service Board.  The timeline was outlined to the Committee as noted at Page 4 of the report.

The key drivers for Gwynedd and Ynys Môn were outlined as follows :-

•  Demographic effects;

•  Financial pressures becoming more acute;

•  Increasing demands on frontline services;

•  Citizen expectations;

•  Economic decline increasing demand on services;

•  Response to legislative changes underpinning statutory services;

•  Service transformation – different models of service delivery;

•  Prioritise public expenditure to avoid negative outcomes;

•  Much in common across both Counties.

Issues raised by Members :-

•  Partnerships are at present being reviewed across North Wales as service integration becomes an increased focus. Questions were raised around whether the Single Integrated Plan was currently premature and whether it would be wise to await the results of this review of partnerships. The Senior Partnerships Manager responded that 2 or 3 reviews had currently been commissioned. The review referred to within the report to this Committee has been commissioned by the Betsi Cadwaladr Health Board.  It is expected that some Regional recommendations will materialise from the review in due course. She also referred to the Williams Report which stressed the need for local partnerships on local and sub-regional levels.

•  Members challenged whether a new and different Plan needs to be prepared by next year as new Plans are to be published in the form of a Wellbeing Plan.  Questions were also raised regarding if there is a requirement to prepare a Single Integrated Plan at present. The Senior Partnerships Manager responded that technically in accordance Welsh Government Guidance (shared purpose – shared delivery) a Single Integrated Plan  ...  view the full minutes text for item 5.

To consider adopting the following :-

“Under Section 100(A)(4) of the Local Government 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

RESOLVED to adopt the following :-

“Under Section 100(A)(4) of the Local Government Act 1972, to exclude the press and public from the meeting during discussion on the following item on the grounds that it may involve the disclosure of exempt information as defined in Schedule 12A (Category 16) of the said Act.”

To submit an update report on the above matter following a request by the Executive on the 22 April, 2014.

Submitted – the report of the Corporate Assets Transformation Manager outlining the actions required and considerations involved in ensuring compliance with the recommendations of the Information Commissioners Office who undertook a full audit covering the Councils management of Data Protection Governance, Records Management and Security of Personal Information.  One of the actions required was the need to remove all stored files from Hen Ysgol y Graig building.

Members were concerned that risks continue to be in place due to the location of storage files of the authority.

Following deliberations it was RESOLVED that the matter be monitored in due course to comply with the Information Commissioners Office.

ACTION : That the matter be monitored following the Information Commissioners Office revisiting the Council in September.

No update by the Chair or Vice-Chair to report.

To submit a report by the Scrutiny Officer.

Submitted and noted – the draft Work Programme.

It was noted that an update report on the Single Integrated Plan will be presented to the October.

RESOLVED to accept the report.