Agenda, decisions and draft minutes

Extraordinary - Virtual Live Streamed Meeting (at present members of the public are unable to attend), Isle of Anglesey County Council - Monday, 25th April, 2022 11.00 am

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Venue: Virtual Meeting

Contact: Mrs Mairwen Hughes 

Media

Items
No. Item

1.

Declaration of Interest

To receive any declaration of interest from any Member or Officer in respect of any item of business.

Additional documents:

Minutes:

None received.

2.

To receive any announcements from the Chairperson, Leader of the Council or the Chief Executive

Additional documents:

Minutes:

No announcements received.

3.

Pre-Election Protocol for Employees and Elected Members - Local Government Elections- 5 May, 2022 pdf icon PDF 38 KB

To receive a presentation by the Monitoring Officer in respect of the Pre-election Protocol for Employees and Elected Members – Local Government Elections – 5 May, 2022.

Additional documents:

Minutes:

The Pre-Election Protocol for Employees and Elected Members for the Local Government Elections – 5 May, 2022 was presented for information to the Council.

4.

Changes to the Constitution pdf icon PDF 207 KB

To submit a report by the Interim Director of Function (Council Business)/Monitoring Officer, as presented to the Executive on 25 April 2022.

Additional documents:

Minutes:

The report of the Interim Director of Function (Council Business)/Monitoring as submitted to the Executive on 25 April, 2022 was presented for the Council’s acceptance. 

 

The Portfolio Holder – Corporate said that the Local Government and Elections (Wales) Act 2021 introduced changes to the terms of reference for some Committees mainly the Governance and Audit and Standards Committees.

 

The Legal Services Manager reported that the changes to the Constitution falls into 2 categories which firstly requires amendments to reflect the Standards and Governance and Audit Committee as was seen at Appendix 1 and 2 of the report and secondly as the recent boundary review has resulted in an increase in the number of Elected Members on the Council from 30 to 35 after the local government elections in May.  This has the effect that the number of Members on some committees will need to be changed.  He further noted that the Governance and Audit Committee will consist of one third of lay members (8 Elected Members and 4 Lay Members.

 

It was RESOLVED that the Council endorses the recommendations of the Executive as follows:-

 

·           The adoption of the changes to the Constitution as outlined in the report;

·           To agree to the recommended changes and delegate to the Monitoring Officer the power to make the changes to the Constitution as recommended together with any ancillary or consequential changes arising.

 

 

5.

Appointment of Lay Members to the Governance and Audit Committee pdf icon PDF 139 KB

To submit a report by the Head of Audit and Risk, as presented to the Governance and Audit Committee on 19 April 2022.

Additional documents:

Minutes:

The report of the Head of Audit and Risk as submitted to the Governance and Audit Committee on 19 April, 2022 was presented for the Council’s acceptance. 

 

The Director of Function (Resources)/Section 151 Officer reported that 13 applications were received and four candidates were identified for interview.  Mr Dilwyn Evans, current lay member, has indicated that he is willing to serve a second term five-year term.  A Panel consisting of the Chair of the Governance and Audit Committee, the Chief Executive and Director of Function (Resources)/Section 151 Officer interviewed the four candidates in February 2022 and the Panel selected to serve on the Governance and Audit Committee as from May 2022 :-

 

Mr Michael Wilson

Mrs Sharon Warnes

Mr William Parry

 

It was RESOLVED that the Council endorses the recommendations of the Governance and Audit Committee :-

 

·           The appointment of the three candidates as lay members to the Governance and Audit Committee;

·           To agree to continuance of the current lay member for a second five-year term.