Agenda and decisions

To submit for confirmation, the draft minutes of the meetings of the County Council held on the following date: -

•  23 May 2023 (Ordinary Meeting) - 10:30 am

•  23 May 2023 (Annual Meeting) - 2:00 pm

The minutes of the following meetings of the County Council were confirmed as correct:-

·       23 May, 2023 (Ordinary Meeting) – 10.30 a.m.

·       23 May, 2023 (Annual Meeting) – 2.00 p.m.

To receive any declaration of interest by any Member or Officer in respect of any item of business.

Councillor Margaret M Roberts declared a personal and prejudicial interest in respect of Item 10 – Appointment of a County Councillor to the Standards Committee and left the meeting during discussion and voting thereon.

To receive any petition in accordance with Paragraph 4.1.11 of the Constitution.

None received.

To submit a report by the Director of Social Services, as presented to the Executive on 27 June 2023.

It was unanimously RESOLVED to accept the Childcare Sufficiency Assessment document 2022, the Childcare Sufficiency Action Plan and the accompanying annual progress report as part of the Policy Framework (paragraph 3.2.2.1.1 of the Constitution) and then to Welsh Government.

To submit a report by the Head of Profession (Human Resources) and Transformation.

It was unanimously RESOLVED :-

·       To agree to the adaptions suggested by the Governance & Audit Committee and to authorise Officers to amend the final draft version of the Corporate Self-Assessment 2023;

·       To formally adopt the Corporate Self-Assessment 2023;

·       To agree that it is sent to the following list of recipients within the period of four weeks following this meeting as is required under the Local Government and Elections (Wales) Act 2021:-

·                  The Auditor General for Wales;

·                  Her Majesty’s Chief Inspector of Education and Training in    Wales, and

·                  The Welsh Ministers

To submit a report by the Director of Function (Council Business)/Monitoring Officer, as presented to the Democratic Services Committee on 28 June, and the Executive on 18 July 2023.

It was unanimously RESOLVED that the terms of reference of the Democratic Services Committee be extended to include the proposal as set out in the report, and that subsequent amendments be made to the Council’s Constitution as a result of the change.

To submit a report by the Head of Regulation and Economic Development, as presented to the Executive on 18 July 2023.

It was unanimously RESOLVED to approve the new Area of Outstanding Beauty Management Plan for 2023 – 2028.

To submit a report by the Director of Function (Council Business)/Monitoring Officer, as presented to the Executive on 18 July 2023.

It was unanimously RESOLVED:-

·         To adopt the Draft Petition Scheme;

·         To authorise the Monitoring Officer to amend the Council’s Constitution to incorporate the Scheme;

·         To delegate to the Monitoring Officer the authority to make minor changes to the Scheme to ensure its smooth operation, with any material changes to be authorised only by the full Council;

·         To authorise the Head of Democracy to implement the Scheme as soon as possible and to ensure reasonable steps are taken to promote its availability to the public;

·         To request that the Head of Democracy provide a report to the Democratic Services Committee on the operation of the Scheme as soon as possible after 12 months from the date of its implementation.

To submit a report by the Director of Function (Council Business)/Monitoring Officer.

It was RESOLVED to appoint Councillor Margaret Murley Roberts as an elected member of the County Council on the Standards Committee.

To submit a report by the Chair of the Governance and Audit Committee, as presented to the Governance and Audit Committee on 29 June 2023.

It was unanimously RESOLVED to approve the Annual Report of the Governance and Audit Committee for 2022/2023.

To submit a report by the Chair of the Standards Committee.

It was RESOLVED:-

·       To approve the Annual Report of the Standards Committee;

·       To approve the Standards Committee’s Work Programme for 2023/24, whilst accepting that some additional matters may be included, in accordance with demand.

To submit a report by the Chairs of the Corporate Scrutiny Committee and Partnership and Regeneration Scrutiny Committee.

It was unanimously RESOLVED :-

·     To approve the Overview and Scrutiny Annual Report 2022/2023;

·     To note the continued progress made in implementing the Scrutiny journey and the impact this is having on practice;

·     To appoint the Chair of the Partnership and Regeneration Scrutiny Committee as the Scrutiny Champion for the period May 2023 to May 2024.