Partnership and Regeneration Scrutiny Committee Work
Programme
2.6 Article 6 – Scrutiny of Decisions
2.6.1 Composition
Each
Scrutiny and Overview Committee, known as a Scrutiny Committee,
shall have the number of members indicated in 2.6.2.1 below. The
Chairperson and Vice-Chairperson of a Scrutiny Committee shall be
appointed by each such Committee in each municipal year and,
subject to the following, that appointment or any further
appointment shall be for the remainder of that municipal year. The
allocation of Chairs of Scrutiny Committees must follow the
“Scrutiny Chair Allocations” table below. The Chairperson of the Corporate
Scrutiny Committee will be a member of the largest opposition
group. Nominations to any and all posts held by opposition groups
will be made by those individual groups and will be recognised by
all members and will not be influenced by other groups or other
members.
If a
Chairperson or Vice-Chairperson of a Scrutiny Committee:
2.6.1.1 ceases to be a member of the Council (or a co-opted member,
as the case may be) for any reason, or is suspended from such
membership, or
2.6.1.2 is a member of a particular political group when appointed
to be such Chairperson or Vice-Chairperson and that person
subsequently ceases to be a member of that political group, for any
reason, then that person’s position as Chairperson or
Vice-Chairperson immediately ceases, there shall be a recalculation
of the allocation of Scrutiny Chairs in accordance with the
statutory requirements and the table below and each relevant
Scrutiny Committee shall at its next meeting make a further
appointment of Chairperson or Vice-Chairperson.
The
political balance rules will apply but members of the Executive
will not be eligible to be members of a Scrutiny Committee.
Scrutiny Chair Allocations
|
(i)
To Groups in the Executive
|
|
Number
of
Scrutiny
Committees
|
Number of Members in Executive
Groups
|
|
15
|
16
|
17
|
18
|
19
|
20
|
21
|
22
|
23
|
24
|
25
|
26
|
27
|
28
|
29
|
30
|
|
1
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
1
|
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
2
|
|
3
|
1
|
1
|
1
|
1
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
3
|
|
4
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
3
|
3
|
3
|
3
|
3
|
3
|
3
|
4
|
|
5
|
2
|
2
|
2
|
3
|
3
|
3
|
3
|
3
|
4
|
4
|
4
|
4
|
4
|
4
|
5
|
|
(ii) To
opposition Groups
|
|
Number
of
Scrutiny
Committees
|
Number of Executive Groups
|
|
15
|
16
|
17
|
18
|
19
|
20
|
21
|
22
|
23
|
24
|
25
|
26
|
27
|
28
|
29
|
30
|
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
3
|
2
|
2
|
2
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
4
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
5
|
3
|
3
|
3
|
2
|
2
|
2
|
2
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
N.B.
(1)
The tables show the total number of chairs held by all groups in
the Executive, and all opposition groups. It does not show the
number of chairs held by each individual group - unless there were
only one group in either category. Chairs must be allocated between
Executive groups and between opposition groups in proportion to
their strength.
(2)
This covers most foreseeable circumstances. But different
allocation rules would apply if:
-
there were no political groups within the Council, or only one;
-
there were only two groups, and only one committee; or
-
the Council decided to adopt other rules which were no less
favourable to opposition groups.
(2)
The formula used for Executive groups is:
Number of Members in Executive group(s) ÷ (total number of
Members ÷ number of committees), rounding the result
down.
For
opposition groups, the formula is then simply:
number of committees - number of chairs held by Executive
groups
2.6.2 Remit Uncertainty
Where matters fall within the remit of more than one Scrutiny
Committee, the Chief Executive, or an Officer appointed to act on
his / her behalf, shall decide which Committee, will deal with the
matter(s) and this will include both the Scrutiny Committees power
to call-in decisions.
2.6.2.1 Scrutiny Committees’ Names, Size and Terms of
Reference
There shall be two Scrutiny Committees:
The
Corporate Scrutiny Committee and, the Partnership and Regeneration
Scrutiny Committee.
12
County Council Members shall be appointed to each Scrutiny
Committee.
Parent Governor and Church representatives appointed in accordance
with Paragraph 8-11 of Schedule 1 to the Local Government Act 2000
shall be invited to attend Scrutiny Committee meetings where the
Authority’s education functions are to be discussed and shall
be entitled to speak and vote on such matters only.
Additionally, the Partnership and Regeneration Scrutiny Committee
may co-opt any person with the exception of an Executive Member, in
respect of its crime and disorder functions, subject to the
provisions of the Crime and Disorder (Overview and Scrutiny)
Regulations 2009 and the Crime and Disorder (Overview and Scrutiny)
(Amendment) Regulations 2010.
Each
Scrutiny Committee may recommend that the Council appoint
additional non-voting co-optees to each
Scrutiny Committee.
2.6.2.2 Corporate Scrutiny Committee Terms of Reference
The
focus of the Committee’s work will be to secure assurance
regarding the performance / delivery of all services, ensuring the
Council achieves its corporate and service objectives (as outlined
in its Corporate Business Plan, Annual Budget, Budget and Policy
Framework, Performance Management Framework, Corporate Policies or
their successor plans and policies) and to support and make
recommendations for continuous improvement.
To
review or scrutinise decisions made, or other action taken in
connection with the discharge by the Executive of its functions,
and in respect of decisions made but “called in”, or
otherwise not implemented, to recommend to the Executive that those
decisions be reconsidered.
To
review or scrutinise decisions made, or other action taken in
connection with functions which are not the responsibility of the
Executive, except that this power shall not extend to the scrutiny
of individual decisions in respect of development control,
licensing, registration or any other applications for consents or
permissions.
To
scrutinise the performance of services under the requirements of
the Wales Programme for Improvement.
2.6.2.3 Partnership and Regeneration Scrutiny Committee Terms of
Reference
The
focus of the Committee’s work will be to ensure that the
interests of the citizens of the Isle of Anglesey are promoted, and
that the Council’s priorities and resources are most
beneficially reflected, in the partnerships, joint working,
collaboration and external agency arrangements, as exist from time
to time. The remit of the Committee will extend to local, regional
and national arrangements and will include (but will not be limited
to) those areas in which the Council has a statutory duty such as
crime and disorder matters.
Issues in relation to regeneration and the “Enterprise
Island” concept (or successor plans and policies).
Receive information and presentations from external public sector
agencies (e.g. Betsi
Cadwaladr University Health Board, North Wales Police Service ,
North Wales Fire and Rescue Service, Welsh Ambulance Service and
Betsi Cadwaladr Local Community Health Council) and scrutinise their work on the
Island.
To
review or scrutinise decisions made, or other action taken in
connection with the discharge by the Executive of its functions,
and in respect of decisions made but “called in”, or
otherwise not implemented to recommend to the Executive that those
decisions be reconsidered.
To
review or scrutinise decisions made, or other action taken in
connection with functions which are not the responsibility of the
Executive, except that this power shall not extend to the scrutiny
of individual decisions in respect of development control,
licensing, registration or any other applications for consents or
permissions.
To
scrutinise the performance of services under the requirements of
the Wales Programme for Improvement.
Fulfilling the function of the Crime and Disorder Committee in
accordance with section 19(1) of the Police and Justice Act 2006
and Welsh Government Regulations. Specific Terms of Reference where
this Committee is considering the exercise of powers relating to
crime and disorder to include :
- to
review and/or scrutinise decisions made or actions taken in
connection with the discharge by the responsible authorities of
their crime and disorder functions;
- to
make reports and recommendations to the Council and/or the
Executive with respect to the discharge of crime and disorder
functions by the responsible authorities;
- to
consider at a meeting of the committee any local crime and disorder
matter referred to the committee by a member of the Council;
- to
decide whether to make a report or recommendations to Council
and/or the Executive in respect of a local crime and disorder
matter, having regard to any representations made by that member as
to why the committee should do so;
- to
notify the member concerned of its decision and the reasons for its
decision in any case where the committee decides not to make a
report or recommendations in respect of a local crime and disorder
matter;
- to
provide a copy of any committee report or recommendations to the
member concerned (in respect of a local crime and disorder matter)
and to such responsible and co-operating persons or bodies, as it
thinks appropriate;
- to
review responses to committee reports and recommendations and to
monitor action taken by responsible and co-operating persons or
bodies in relation to the discharge of crime and disorder functions
by the responsible authorities;
2.6.3 General role
Within their terms of reference, Scrutiny Committees will:
2.6.3.1 review and/or scrutinise decisions made or actions taken in
connection with the discharge of any of the Council’s
functions;
2.6.3.2 make reports and/or recommendations to the full Council
and/or the Executive and/or any Joint or Area Committee in
connection with the discharge of any functions;
2.6.3.3 consider any matter affecting the area or its
inhabitants;
2.6.3.4 exercise the right to call-in, for reconsideration,
decisions (within its remit) made but not yet implemented by the
Executive and/or any Area Committees; and
2.6.3.5 carry out reviews under the Welsh Programme for Improvement
of the functions within its area of activity and report via the
Executive to the Council.
2.6.4 Specific functions
2.6.4.1 Policy Development and Review.
Scrutiny Committees may:
2.6.4.1.1 assist the Council and the Executive in the development
of its budget and policy framework by in-depth analysis of policy
issues;
2.6.4.1.2 conduct research, community and other consultation in the
analysis of policy issues and possible options;
2.6.4.1.3 consider and implement mechanisms to encourage and
enhance community participation in the development of policy
options;
2.6.4.1.4 question members of the Executive and/or committees and
Chief Officers about their views on issues and proposals affecting
the area; and
2.6.4.1.5 liaise with other external organisations operating in the
area, whether national, regional or local, to ensure that the
interests of local people are enhanced by collaborative
working.
2.6.4.2 Scrutiny
Scrutiny Committees may:
2.6.4.2.1 review and scrutinise the decisions made by and
performance of the Executive and/or Committees and Council Officers
both in relation to individual decisions and over time;
2.6.4.2.2 review and scrutinise the performance of the Council in
relation to its policy objectives, performance targets and/or
particular service areas;
2.6.4.2.3 question members of the Executive and/or Committees and
Chief Officers about their decisions and performance, whether
generally in comparison with service plans and targets over a
period of time, or in relation to particular decisions, initiatives
or projects;
2.6.4.2.4 make recommendations to the Executive and/or appropriate
Committee and/or Council arising from the outcome of the scrutiny
process;
2.6.4.2.5 review and scrutinise the performance of other public
bodies in the area and invite reports from them by requesting them
to address the Scrutiny Committee and local people about their
activities and performance; and
2.6.4.2.6 question and gather evidence from any person (with
his/her consent).
2.6.4.3 Finance
Scrutiny Committees may exercise overall responsibility for the
finances made available to them.
2.6.4.4 Annual Report
Scrutiny Committees must report annually to full Council on their
workings and make recommendations for future work programmes and
amend working methods if appropriate.
2.6.4.5 Officers
Scrutiny Committees may exercise overall responsibility for the
work programme of any Officers who may be employed to support their
work.
2.6.5 Proceedings of Scrutiny Committees
Scrutiny Committees will conduct their proceedings in accordance
with the Scrutiny Procedure Rules set out in Part 4.5 of this
Constitution.
2.6.6 Liaison between Scrutiny Committees
The
Chairpersons and Vice-Chairpersons of the Scrutiny Committees may
meet as often as they consider appropriate with a view to
co-ordinating work programmes and the ways and means of operating
in order to reduce or eliminate duplication or overlapping of their
work.
2.6.7 Panels
Each
Scrutiny Committee may establish Panels of their members with
interest and specialism in various topics in order to assist the
Committee in the discharge of its functions.